This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Administrative Specialist

Department:Department Of Homeland Security

Agency:National Protection and Programs Directorate

Job Announcement Number:FS-927032-MA-13

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$51,630.00 to $97,333.00 / Per Year

OPEN PERIOD:

Wednesday, July 31, 2013 to Wednesday, August 07, 2013

SERIES & GRADE:

GS-0301-09/12

POSITION INFORMATION:

Full Time - Permanent

PROMOTION POTENTIAL:

12

DUTY LOCATIONS:

1 vacancy in the following location:
Arlington, VA United StatesView Map

WHO MAY APPLY:

US Citizens and Status Candidates

JOB SUMMARY:

Secure the Homeland
Proud to Protect

Are you interested in a job where your primary purpose will be to oversee the administrative operations of an office?  Then consider joining the Office of Emergency Communications (OEC), Office of Cybersecurity and Communications, National Protection and Programs Directorate (NPPD), Department of Homeland Security (DHS).

Come work with the best to prevent and deter terrorist attacks, protect against and respond to potential threats, ensure safe and secure borders, welcome immigrants and visitors, and promote the free-flow of commerce.  This mission of the U. S. Department of Homeland Security (DHS) is carried out every day by the dedicated men and women who answer the noble calling of public service with courage and enthusiasm.  With a diverse and critical mission, we lead the unified national effort to secure America.  In today's interconnected world, our country's security challenges are constantly evolving.  To meet these challenges, DHS fosters a culture that values and promotes diversity, teamwork, flexibility, and innovation.

In Headquarters, we coordinate, plan, and guide the Department's work across all DHS components.  You could enjoy a career that includes research, administration and management, legal work, budget and finance, cyber security, infrastructure protection and intelligence analysis.  Our services touch every U.S. citizen, and our goal is to secure our country across land and sea.  Come join the team who is "Proud to Protect".  

APPLICATIONS WILL BE ACCEPTED FROM: All U.S. Citizens and Status Candidates.

More than one selection may be made from this announcement should the need arise.

KEY REQUIREMENTS

  • U. S. Citizenship is required.
  • Must be able to obtain and maintain a Secret security clearance.
  • Relocation Expenses WILL NOT be paid.
  • Overnight travel of 1-5 nights per month may be required.
  • Appointment subject to availability of funds.

DUTIES:

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At the full performance level the Administrative Specialist in this position will:

  • Maintain overall control of the manager's calendar and make appointments, arrange conferences and meetings
  • Respond to administrative or programmatic issues to avoid director interruptions, referring technical issues to the appropriate subject matter expert
  • Perform research to develop administrative policies, procedures, and management processes
  • Serve as personal liaison officer for the manager, composing responses in writing to general correspondence or inquiries
  • Arrange for the preparation of briefing materials, talking points, and/or executive summaries
  • Provide administrative guidance and assistance to subordinate offices


QUALIFICATIONS REQUIRED:

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To qualify for the GS-09 grade level, you must meet one of the following requirements: 

A. One year of specialized experience comparable in scope and responsibility to the GS-07 level in the Federal service (obtained in either the public or private sector). This experience must have included activities such as: 1) analyzing and evaluating established administrative processes and procedures for effectiveness and efficiency; 2) troubleshooting a wide range of administrative problems and/or matters; and 3) conducting briefings and presentations for management. Note: If qualifying based on this option, your resume must fully support this experience in order to be found qualified at this grade level.

OR

B. Successful completion of a master's degree, or two full years of progressively higher level graduate education leading to that degree, at an accredited college or university in a field that provided the knowledge, skills, and abilities necessary to do the work. Such fields include business administration, public administration, management, and economics. Note: You must submit a copy of your transcripts.

OR

C. A combination of the type of experience described in "A" above and the type of education described in "B" above. To combine education and experience, first take the number of semester hours or equivalent earned towards a graduate degree, in excess of 18 semester hours, and divide by 18 semester hours or equivalent. Then take the number of months of experience and divide by 12 months. Add the percentages together. The total must equal at least 100 percent to qualify. Note: You must submit a copy of your transcripts.

 

To qualify for the GS-11 grade level, you must meet one of the following requirements:

A. One year of specialized experience at the next lower grade level, comparable in scope and responsibility to the GS-09 level in the Federal service (obtained in either the public or private sector). This experience must have included activities such as: 1) conducting studies of administrative and managerial processes and procedures to assess productivity, effectiveness, and efficiency of program operations; 2) using qualitative and quantitative analytical techniques; 3) serving as a point of contact in matters related to administrative operations for an office; and 4) preparing and delivering briefings to managers on study findings and recommendations. Note: If qualifying based on this option, your resume must fully support this experience in order to be found qualified at this grade level.

OR

B. Successful completion of three full years of progressively higher level graduate education, or a Doctorate or PH.D., or equivalent degree, e.g., LL.B., J.D., LL.M., Ph.D., at an accredited college or university in a field that provided the knowledge, skills, and abilities necessary to do the work. Such fields include business administration, public administration, management, and economics. Note: You must submit a copy of your transcripts.

OR

C. A combination of the type of experience described in "A" above and the type of education described in "B" above. To combine education and experience, first take the number of semester hours or equivalent earned towards a graduate degree, in excess of 36 semester hours, and divide by 18 semester hours or equivalent. Then take the number of months of experience and divide by 12 months. Add the percentages together. The total must equal at least 100 percent to qualify. Note: You must submit a copy of your transcripts.

 

To qualify for the GS-12 grade level, you must meet the following requirement:

A. One year of specialized experience at the next lower grade level, comparable in scope and responsibility to the GS-11 level in the Federal service (obtained in either the public or private sector). This experience must have included activities such as: 1) directing projects and studies to evaluate and recommend ways to improve the effectiveness and efficiency of work operations in a program or support setting; 2) developing new or modified work methods, guidelines, and/or management processes and procedures; 4) acting as liaison for a higher level manager; and 4) providing authoritative guidance to subordinates on all matters related to administrative management. Note: If qualifying based on this option, your resume must fully support this experience in order to be found qualified at this grade level.

 


Education: 

For any college courses, graduate work, research, thesis or other non-descript courses listed on your transcript (such as "Independent Research"), please indicate through your resume or attachment memorandum from an academic professor how each course fulfills the specific education requirement, i.e., state number of semester hours credited, topic of study, grade earned.

NOTE: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications (particularly positions with a positive education requirement).  Applicants can verify accreditation at the following website: http://ope.ed.gov/accreditation/search.aspx.  All education claimed by applicants will be verified by the appointing agency accordingly.

Special Instructions For Foreign Education:  If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university.  For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html

Time-in-Grade Requirements: Current Federal employees must have served 52 weeks at the next lower grade in the Federal service.  All qualifications and time-in-grade requirements must be met by the closing date of this announcement.

New employees must serve a one year probationary period.

This position may be designated as essential personnel. Essential personnel must be able to serve during continuity of operation events without regard to declarations of liberal leave or government closures due to weather, protests, and acts of terrorism or lack of funding. Failure to report for or remain in this position may result in disciplinary or adverse action in accordance with applicable laws, rules, and regulations, (5 U.S.C. 7501-7533 and 5 CRF Part 752, as applicable).

HOW YOU WILL BE EVALUATED:

Once the application process is complete, a review of resume and supporting documentation will be made and compared against your responses to the assessment questionnaire to determine if you are qualified for this job.  If, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and or experience, you may lose consideration for this position.  Please follow all instructions carefully.  Errors or omissions may affect your eligibility.  Qualified candidates will be assigned to a quality category.   The categories are defined as follows:

Best Qualified – Demonstrates better overall or key knowledge, skills, or abilities for a specific position.

Well Qualified – Possesses the knowledge, skills, and abilities which clearly exceed the minimum qualification requirements for the position, but does not necessarily meet the definition of best qualified.

Qualified – Meets the minimum qualifications standards, including any selective placement factors, for a specific position.

Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):

  • Knowledge of administrative policies, procedures, and management processes
  • Ability to analyze and evaluate processes and procedures
  • Skill in written communication
  • Skill in oral communication

Application of Veterans' Preference:   Category rating and selection procedures place those with veteran's preference above non-preference eligible within each category.  Veterans who meet the eligibility and qualification requirements and who have a compensable service-connected disability of at least 10 percent are listed in the highest quality category, except when the position being filled is scientific or professional at the GS-09 grade level or higher.


BENEFITS:

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The Federal Government offers a comprehensive benefits package.   Explore the major benefits offered to most Federal employees at

http://www.usajobs.gov/ResourceCenter/Index/Interactive/Benefits#icc.



OTHER INFORMATION:

Promotion Potential: This position has promotion potential to GS- 12.

Background Investigation:

This position is a special-sensitive position and the tentative selectee must undergo and successfully complete a background investigation for a TS/ SCI clearance as a condition of placement/retention in this position.

Other Information:  

This position has been designated exempt from bargaining unit representation under the national security provision of 5 USC Section 7112(B)(6).

All employees are required to participate in Direct Deposit/ Electronic Funds Transfer for salary payments.

Males born after 12-31-1959 must be registered or exempt from Selective Service (see http://www.sss.gov/).

 

HOW TO CLAIM VETERANS PREFERENCE (FedsHireVets.gov):

If you are a Discharged, Non-Disabled Veteran, you must submit a copy of your DD-214 showing character of discharge (Member 4 copy), or other Documentation of Service and Separation under Honorable Conditions, as listed on the  SF15 . If you don't have your DD-214, you may request it after discharge from the National Archives at  www.archives.gov/veterans.

If you are a veteran within 120 days of dischargeyou must submit signed documentation from the Armed Forces certifying: 1) your expected release/retirement from active duty, 2) under honorable conditions, 3) your pay grade/rank/rate at time of discharge, 4) dates of active duty service, 5) any campaign or expeditionary medals received, 6) dated within 120 days of your separation.

If you are a Disabled Veteran, Purple Heart Recipient, or Mother or Spouse of a Disabled or Deceased Veteranyou must submit all additional proof required by the  SF15 , and if applicable, a completed  SF15. If you don't have your Department of Veterans Affairs letter establishing proof of disability, you may request it at  http://www.ebenefits.va.gov/ or call 1-800-827-1000.

 



HOW TO APPLY:

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To apply for this position, you must provide a complete Application Package which includes:

  1. Your Résumé and other supporting documents specified in the Required Documents section below.
  2. A complete Assessment Questionnaire 

A complete Application Package must be received by 11:59 PM, Eastern Time, on the closing date of Wednesday, August 07, 2013.

* To begin the process, click the Apply Online button to create a USAJOBS account or log in to your existing account.  Follow the prompts to select your USAJOBS resume and/or other documents and complete the assessment questionnaire.  Please ensure you click the Submit My Answers button at the end of the process.

* It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date. 

* To verify your application is complete, log into your USAJOBS account, https://my.usajobs.gov/Account/Login, select the Application Status link and then select the more information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application.  Your uploaded documents may take several hours to clear the virus scan process.

* To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement.  You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.

 

To fax supporting documents you are unable to upload, complete this cover page http://staffing.opm.gov/pdf/usascover.pdf using the following Vacancy ID FS927032.  Fax your documents to 1-478-757-3144.

If you cannot apply online:

  1. Click the following link to view and print the assessment questionnaire View Occupational Questionnaire, and
  2. Print this 1203FX form to provide your response to the assessment questionnaire

    http://www.opm.gov./forms/pdf_fill/OPM1203fx.pdf and

  3. Fax the completed 1203FX form along with any supporting documents to 1-478-757-3144. Your 1203FX will serve as a cover page for your fax transmission.



REQUIRED DOCUMENTS:

The following documents are required and must be received by the closing date of this announcement:

1.          Your Résumé

2.          A complete Assessment Questionnaire

3.          Other supporting documents

-      Veterans Preference Documentation, if applicable

-      College transcript(s), if qualifying based on education

-      SF-50, Notification of Personnel Action (if applying as a status candidate with current or former Federal service)

Current or former Federal employees MUST submit a copy of their SF-50 Form which shows competitive service appointment, tenure group, grade, and salary.   If you are applying for a higher grade, please provide the SF-50 Form which shows the length of time you have been in your current/highest grade (examples of appropriate SF50s include promotions, With-in Grade/Range Increases, and SF-50s over one year old).   If you have promotion potential in your current position, please provide proof.  Employees applying with an interchange agreement must provide proof of their permanent appointment.  IF YOU DO NOT SUBMIT ALL OF THE REQUIRED DOCUMENTATION, YOU WILL NOT RECEIVE CONSIDERATION AS A STATUS CANDIDATE.

If you are a displaced Federal employee within in the local commute area of this announcement, you must include ALL the following documents to receive ICTAP consideration for this vacancy:

1.     Proof you are a displaced Federal employee under 5 CFR 330.702 . (e.g., one of the following:  RIF Separation Notice;  Notice of Proposed Removal for Declining a Transfer of Function; Agency certification of inability to place after  termination of work-related disability compensation; OPM Notice of Termination of Disability Annuity; or certification of a Military Reserve Technician or National Guard Technician special disability retirement annuity.) 

2.   SF-50s (Notification of Personnel Action) sufficient to show all of the following : 1) that you held career/career-conditional competitive status in your position of record; 2) the promotional potential of your position of record; and 3) the duty location of your position of record. (NOTE: You may need to submit more than one SF-50.)  

3. Most Recent Performance Appraisal (This requirement does not apply if you qualify for ICTAP due to injury compensation or disability annuity).

 

Interagency/Career Transition Assistance Plan (I/CTAP):  To exercise selection priority for this vacancy, displaced or surplus Federal employees must be rated well-qualified or above (or rated at 85 or above under merit promotion procedures) on the rating criteria for this position. For information on how to apply as a CTAP or an ICTAP eligible see www.opm.gov/rif/employee_guides/career_transition.asp

AGENCY CONTACT INFO:

Maria Ahmad
Phone: (210)805-3732
Email: MARIA.AHMAD@OPM.GOV
Agency Information:
USOPM San Francisco Services Branch
Do Not Use Address
Washington, DC
99999

WHAT TO EXPECT NEXT:

Once the online questionnaire is received you will receive an acknowledgement email that your submission was successful.  Based upon your score, you may be referred to the hiring official.  If your name is referred to the hiring official, you may be contacted directly by that office for a possible interview.

You will receive notice via email or by mail, if no email address was provided by you during the application process, once this process is completed (generally 4-6 weeks).


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Job Announcement Number:

FS-927032-MA-13

Control Number:

348486300