To qualify for this position, applicants must meet all requirements by the closing date of this announcement.
Candidates must meet all qualification and eligibility requirements for the position by the closing date of the announcement.
Citizenship Citizen of the United States by birth or naturalization
Experience: Three years of experience in the field of medical records that included the preparation, maintenance, and management of medical records and health information systems. At least 1 year of this experience must be comparable to a GS-4 level position.
An associates degree in the health information field plus 1 year of experience that included the preparation, maintenance and management of medical records and health information systems. Transcripts Required
NOTE: Successfully completed training for health information technicians in a school accredited by the American Health Information Management Association (AHIMA) at the time the program was completed may be substituted for 1 year of experience. No credit may be given for partial completion of such training.
Education: Education equivalent to a baccalaureate degree from an accredited university or college. Transcripts Required.
Experience/Education Combination: Equivalent combinations of experience and education may be used to meet basic requirements.
English Language Proficiency: Medical Record Administrators must be proficient in spoken as required by 38 USC 7401(d), 7407(d).
Physical Requirements: Selected candidate must undergo a pre-employment physical. Work is primarily sedentary.
Creditable Experience: Knowledge of Current Medical Record Administration Practices. To be creditable, experience must have required the use of knowledge, skills, abilities, and other characteristics (also referred to as core competencies) associated with current health information practice. This knowledge may be evidenced by one or more of the following:
- The equivalent of 1 year of active practice in the health information management field that included knowledge of the content and uses of health records, computerized information systems, and disease and procedural indices; ability to apply the concepts, principles and practices of health information administration; ability to apply knowledge of anatomy, pathophysiology, and medical terminology to health information management functions. OR,
- Maintenance/possession of an active credential from AHIMA as a Registered Health Information Administrator (RHIA or Registered Health Information Technician (RHIT); OR,
- Successful completion of academic course work leading to an advanced degree in health information management or a related field.
Quality of Experience: Experience is only creditable if it is in health information management and is directly related to the position to be filled or in a related field, such as quality assurance, Health Insurance Portability & Accountability Act (HIPAA) privacy, or electronic medical record implementation. Qualifying experience must also be at a level and complexity comparable to medical record management experience at the next lower grade level. Registration is offered by AHIMA as a Registered Health Information Administrator (RHIA) or Registered Health Information Technician (RHIT) and is highly desirable.
Part-Time Experience: Part-time experience as a medical record administrator is creditable according to its relationship to full-time workweek. For example, an MRA would receive 1 week of full-time credit for each 2 weeks of half-time work.
GRADE DETERMINATION: In addition to the basic requirements for employment, the following criteria must be met when determining the grade of candidates.
GS-5 level: None beyond basic requirements.
GS-7 level: In addition to the basic requirements, at least 1 year of experience comparable to the next lower grade level. In addition, the candidate must demonstrate the following KSAs:
- 1. Comprehensive understanding of clinical classification systems and nomenclatures;
- 2. Ability to provide advisory and technical expertise on a range of health information management/medical record issues to staff, management, and general public;
- 3. Ability to use data collection and analytical techniques for purposes of review, quality control, studies and analysis;
- 4. Knowledge of and ability to use and evaluate software programs and information systems relative to health information services; and
- 5. Knowledge of anatomy, pathophysiology, and medical terminology.
Note: Evidence of experience, must be supported by detailed documentation of duties performed in positions held. Please provide such documentation on your application or resume. Also, please provide work experience information such as hours per week and starting/ending dates of employment (month and year format) to establish one (1) full year of experience. The requirement for this proof is specified in the How to Apply section of this announcement. To be credible, experience must be documented in the application and verifiable through employment references and/or other means. *Your resume must support your answers in the occupational questionnaire.
IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE . If your resume/application does not support your questionnaire answers, we will not allow credit for your response(s).
References: VA Handbook 5005 at http://www.va.gov/ohrm/joblistings/VAQualStds.doc and OPM Group Coverage Qualification Standard for Professional and Scientific Positions at http://www.opm.gov/qualifications/standards/IORs/GS0100/0185.htm .
If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview.
APPLICANTS PLEASE NOTE: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications (particularly positions with a positive education requirement.) Therefore, applicants must report only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Applicants can verify accreditation at the following website: http://www.ed.gov/admins/finaid/accred/index.html All education claimed by applicants will be verified by the appointing agency accordingly. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.
Veterans' Preference: When applying for Federal Jobs, eligible Veterans should claim preference on the Occupational Questionnaire in the section provided and provide a legible copy of your DD214(s ) and/or documentation related to your active duty service which shows dates of service, character of service (honorable, general, etc.), or dates of impending separation.
Additionally, disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 "Application for 10 Point Veterans Preference" with required proof as stated on the form. For more information, please review the information for disabled Veterans in the application checklist or visit http://www.fedshirevets.gov/job/vetpref/index.aspx .
HOW YOU WILL BE EVALUATED:
Your application, résumé and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect consideration for employment. You may also be evaluated based upon the question responses you provide during a structured interview. In responding to structured interview questions you should be sure to cite specific examples of experience, explain exactly what you did, and the outcome.
To begin the process, click the Apply Online button at the right side of this screen to create an account or log in to your existing USAJOBS account. Follow the prompts to complete the occupational questionnaire. Please ensure you click the Submit My Answers button at the end of the process.