This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Administrative Office Assistant, ZS-0303-04 (DE/CR)

Department:Department Of Commerce

Agency:National Oceanic and Atmospheric Administration

Job Announcement Number:NMFS OLE-2013-0008

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.


$42,209.00 to $61,048.00 / Per Year


Wednesday, July 24, 2013 to Thursday, December 12, 2013




Permanent - Full-Time




1 vacancy - Silver Spring, MD, USView Map
1 vacancy - Gloucester, MA, USView Map


All qualified United States citizens.


Unlock secrets in deep oceans, track rapidly moving storms, operate state-of-the-art environmental satellites, chart the Nation's waterways, formulate models to forecast climate trends, protect and preserve our living marine's all in a day's work at the  NOAA!  Join a dedicated workforce committed to a vital mission, safeguarding the public, protecting natural resources, strengthening the economy.  A career that makes a world of difference!

The Office of National Oceanic and Atmospheric Administration (NOAA), National Marine Fishers Service (NMFS) is dedicated to stewardship of our nation's living marine resources, and the habitat on which they depend, through scientific research, management and enforcement. NMFS provides effective stewardship of these resources to benefit the nation, through domestic and international programs supporting coastal communities that depend upon them, while providing safe and healthy seafood to consumers and recreational opportunities for the public.

NOAA is dedicated primarily to the enforcement of laws that protect and regulate our natural habitat.  This position is advertised at the ZS-04 band level, which is equivalent to the GS-07/08 on the Federal General Schedule (GS) salary table.

This position is covered under the Department of Commerce Alternate Personnel System (CAPS).  replaced the Federal General Schedule (GS) pay plan structure.  Under this system, positions are classified by career path, series and pay band.   Make a difference by joining our team!

These positions are located in NMFS, Office of Law Enforcement (OLE) in Gloucester, MA, and in Silver Spring, MD.  These positions are also being advertised under announcement number NMFS OLE-2013-0009 (Merit staffing).


Gloucester, MA


Silver Spring, MD


You may be required to serve a one year probationary period (if not previously met).


  • Must be a U.S. citizen. Suitable for Federal employment.
  • Registered for Selective Service, if applicable (
  • Qualification requirements must be met by the closing date of announcement.
  • This is not a bargaining unit position
  • Payment of relocation expenses is not authorized.


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The individual selected for this position will:

  • Monitor and report time and attendance and maintain appropriate records;
  • Serve as the organization's liaison to the Human Resources office. Monitor, coordinate, and provide information to facilitate the human resources activities of the work unit;
  • Serve as a central control point for various office systems. In this capacity, plan, establish, and maintain office control systems such as those for control of the location, arrangement, access to, and use of office files;
  • Performs budget administration support work, such as providing information and guidance to program managers and staff on procedures, forms, and documentation required to support budget transactions, estimates, and requests;
  • Coordinates the administrative and clerical work for the organization. maintain a calendar for the supervisor, scheduling appointments, meeting, and conferences. Procures office supplies and services. Interacts with members of the staff, organization, and individuals outside of the agency ranging from other government agencies to the general public. Receive phone call and visitors and refers them to an appropriate individual. Serve as the office liaison for groups associated with the organization;
  • Process incoming and outgoing materials such as mail, correspondence, reports, memoranda, and other forms of written communication. Perform the following types of duties: compo letter and reports, reviews correspondence for accuracy and completeness, prepares public presentation outlines, and develop standard or form letters and reply to inquiries.


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Applicants must meet the basic entry requirements and the individual occupational requirements as stated in the Office of Personnel Management (OPM) Qualification Standards for General Schedule (GS) Positions Policies and Instructions:

Qualification requirements in the vacancy announcements are based on the U.S. Office of Personnel Management (OPM) Qualification Standards Handbook, which contains federal qualification standards.  This handbook is available on the Office of Personnel Management's website located at:

There is no positive education requirement for this position.


Applicants must possess one year of specialized experience equivalent in difficulty and responsibility to the next lower grade level (GS-06) in the Federal service.  Specialized experience is experience that has equipped the applicant with the particular competencies/knowledge, skills and abilities to successfully perform the duties of the position. This experience need not have been in the federal government.

Specialized experience is defined as:  Experience performing a wide variety of administrative support functions such as general office administration, coordinating travel, managing time and attendance, and conducting purchasing activities. 

Your resume must document specialized experience and support your responses to the vacancy questions.

For more information about the qualifications requirements for this position: Click here


We will review your resume, optional cover letter and supporting documentation to determine if you meet the minimum qualifications for the position. If you meet the minimum qualifications stated in the vacancy announcement, we will compare your resume, optional cover letter and supporting documentation to your responses on the scored occupational questionnaire (True/False, Yes/ No, Multiple Choice questions) and place you in one of three pre-defined categories. These categories are "gold," "silver," and "bronze."  However, your resume and/or optional cover letter must support your responses to the self-assessment questions, or your score may be lowered. Candidates placed in the "gold" category will be identified for referral to the hiring manager and may be invited for an interview.

How you will be evaluated for preference eligibility: Within each category, those entitled to veterans' preference will be listed at the top of the pre-defined category for which they are placed.  Preference eligibles with a service-connected disability of 10% or more will be listed at the top of the highest quality category (gold) depending on the position and grade level of the job. 

The assessment tool will evaluate you on the following competencies; please do not provide a separate written response:

  • Knowledge of Office administrative rules and procedures related to office work.
  • Knowledge of Travel Manager software, knowledge of the varied functions of several types of office automation software.
  • Knowledge of time and attendance software and payroll.
  • Knowledge of acquisition regulations and associated with purchasing activities. Ability to provide financial and procurement support.

    For more information on category rating, please click here.  

To preview questions please click here.


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The Department of Commerce offers a comprehensive benefits package.  Explore the benefits offered to most Federal employees at


ICTAP candidates will be eligible if it is determined that they have exceeded the minimum qualifications for the position by attaining at least a rating of 85 out of 100 (Silver).  Information about ICTAP eligibility is on the Office of Personnel Management's Career Transition Resources website at:

ICTAP applicants MUST submit the following documents:

*A copy of your RIF separation notice, notice of proposed removal for failure to relocate, notice of disability annuity termination, or certification from the National Guard Bureau or Military Department that you are eligible for disability retirement.
*A copy of your SF-50 "Notification of Personnel Action", documenting your RIF separation, noting your positions, grade level, and duty location, and/or Agency certification of inability to place you through RPL, etc.;
*A copy of your latest performance appraisal including your rating; and
*Any documentation from your agency that show your current promotion potential.

The following links provide information on how you may be eligible for various hiring authorities:
30% or more disabled veteran -
Persons with disabilities -

The Department of Commerce provides reasonable accommodations to applicants with disabilities.  If you need a reasonable accommodation for any part of the application and hiring process, please notify Human Resources Office.   The decision on granting reasonable accommodation will be on a case-by-case basis.  The Department of Commerce is an Equal Employment Opportunity employer.

The Depart of Commerce does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, marital status, disability, age, membership in an employee organization, or other non-merit factor.


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Your complete application, including required documents, must be received by 11:59 p.m. Eastern Time (ET) on the closing date of this announcement.

To apply on-line, you must complete and submit an application by accessing the USAJOBS website at  To begin, click the Apply Online button near the bottom of this screen and follow the prompts to register into your USAJOBS account, answer the questions, and submit all required documents.  

To return to your saved application, log in to your USAJOBS account at and click on "Application Status."  Click on the position title, and then select Apply Online to continue.

If you have problems completing your on-line application, including problems submitting your supporting documents, please contact the Help Desk by e-mail at or by phone at 866.656.6831.  The help desk is available Monday-Friday, 7:00 a.m. to 7:00 p.m. ET.

For instructions on submitting your application in another format, please contact:  Florine Wood, Human Resource Specialist at 301-713-6317 or email at between 09:00 a.m. to 3:00 p.m. ET no less than 24 hours before the posted announcement closing date.



A complete application consists of the following:

*Resume showing relevant experience; cover letter optional.  Your resume must indicate your citizenship and if you are registered for Selective Service if you are a male born after 12/31/59.  Your resume should also list your educational and work experience including the dates (mm/dd/yy) of each employment along with the number of hours worked per week.  Your resume may be used to validate your responses to the assessment tool(s).  
*Veterans' Preference documentation.  Please indicate on your resume the type of veterans' preference you are claiming and provide the appropriate supporting documentation (DD-214 stating disposition of discharge or character of service, VA letter, SF-15, etc.) to validate your claim.  For more information regarding eligibility requirements, please go to:
*Interagency Career Transition Assistance Plan (ICTAP) documentation, if applicable (see other information).
*Education.  If this position requires proof of higher education, you must submit an unofficial transcript or a list of courses that includes the following information:    name of accredited institution, grades earned, completion dates, and quarter and semester hours earned. Education completed in foreign colleges or universities may be used to meet the requirements. Please refer to for more information.

You are not required to submit official documents at this time; copies are sufficient.

Special Instructions for Foreign Education:  Qualifying education from colleges and universities in foreign countries must be evaluated in terms of equivalency to that acquired in U.S. colleges and universities. Applicants educated in whole or in part in foreign countries must submit sufficient evidence, including transcripts, to an accredited private organization for an equivalency evaluation of course work and degree. A listing of these accredited organizations can be found on the Department of Education's website - You must provide a copy of the letter containing the results of the equivalency evaluation with a course by course listing along with your application. Failure to provide such documentation when requested will result in lost consideration.


Florine Wood
Phone: 301-713-6317
Fax: 000-000-0000
Agency Information:
NOAA WFMO, Advisory Services Division
1305 East West Highway
Silver Spring, MD
Fax: 000-000-0000


You will be notified of your application status through USAJOBS at four points during the hiring process, as applicable.  You can check the status of your application by accessing the USAJOBS website at and clicking on "Track Your Online Application."  The four points of notification are:

*Application Received or Application Incomplete;
*Minimum Qualification Requirement Met or Minimum Qualification Requirement Not Met;
*Eligible (Application Referred to the Selecting Official) or Eligible (Application Not Referred to the Selecting Official); and
*Selected or Not Selected.

By submitting your application, you are certifying the accuracy of the information contained in your application.  If you make a false statement in any part of your application, you may not be hired; you may be terminated after you begin work; or, you may be fined or jailed.  After making a tentative job offer, we will conduct a suitability/security background investigation.
You will be required to submit official documentation prior to appointment.  The agency will then verify the information provided on your application (i.e., degree, veterans' preference, disability, etc.).

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Job Announcement Number:

NMFS OLE-2013-0008

Control Number: