This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:ADMINISTRATIVE OFFICER

Department:Department of the Army

Agency:Army National Guard Units (Title 32)

Job Announcement Number:T13-343

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$47,448.00 to $61,678.00 / Per Year

OPEN PERIOD:

Monday, July 22, 2013 to Thursday, August 29, 2013

SERIES & GRADE:

GS-0341-09

POSITION INFORMATION:

Full Time - Excepted Service Permanent

DUTY LOCATIONS:

1 vacancy in the following location:
Latham, NY United StatesView Map

WHO MAY APPLY:

New York Army National Guard membership required (See Announcement)

JOB SUMMARY:

NEW YORK ARMY NATIONAL GUARD

DIVISION OF MILITARY & NAVAL AFFAIRS (MNHF)

LATHAM, NY 12110-2224

SELECTION PROCESS WILL BE IAW DMNA 690-4, CHAPTER 6

*WMOS AND ECMF ADDED.  THIS POSITION IS FOR WARRANT AND ENLISTED
ONLY.  CLOSING DATE HAS BEEN EXTENDED.*

 

POSITION TITLE AND NUMBER:

 T13-343,  ADMINISTRATIVE OFFICER, D0742000, GS-0341-09

 

LOCATION:

 

JFHQ (MNFE), LATHAM NY 12110

 

WMOS:  011A      ECMF:  42

 

ANNOUNCEMENT OPENS:     22 JUL 2013   CLOSES:  29 AUG 2013

 

NATIONAL GUARD MEMBERSHIP IS REQUIRED:  This is an excepted position that requires membership in a compatible military assignment in the New York Army National Guard.  Selectee will be required to wear the military uniform.  Acceptance of an excepted position constitutes concurrence with these requirements as a condition of employment. 

 

OPEN AREAS OF CONSIDERATION:  STATEWIDE

STATEWIDE:  ALL MILITARY TECHNICIANS IN THE NEW YORK ARMY NATIONAL GUARD, ALL MEMBERS OF THE NEW YORK ARMY NATIONAL GUARD (INCLUDES AGR). 

 

WARRANT AND ENLISTED ONLY

 

 

KEY REQUIREMENTS

  • Applicant must already be a member of the NY Army National Guard.
  • Must be a U.S. Citizen.

DUTIES:

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This ARNG position is located in the Administrative Service Section of the Construction and Facilities Management office (CFMO). the primary purpose of this position is to provide advice and support to the Facility Manager Officer, to supervise the administrative and automation functions with the ASB, and if necessary to preform independant duties when required, related to the contract and fiscal activities for all ARNG constructions and maintenance projects, federally and/or state funded.


QUALIFICATIONS REQUIRED:

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In order to meet the minimum qualifications for this  ADMINISTRATIVE OFFICER position, you must meet the following criteria.

 

GENERAL EXPERIENCE: 

Experience, education or training in managing or directing, one or more programs, including appropriate supporting service organizations.  Supervisory, managerial, professional or technical work experience and/or training which has provided knowledge of management principles, practices, methods and techniques.  Experience using computer and automation systems.

 

SPECIALIZED EXPERIENCE:

Must have at least 24 months experience, education or training analyzing problems, identifying significant factors, gathering pertinent data and recognizing solutions.  Experience preparing reports, plans, policies and various correspondence.  Experience evaluating objectives and develop plans to facilitate the availability and effective utilization of various resources. 

 

SUBSTITUTION OF EDUCATION FOR SPECIALIZED EXPERIENCE: 

A maximum of 12 months of the required experience may be substituted by successful completion of undergraduate study in an accredited college or university at the rate of 30 semester hours for 12 months of experience.  The education must have been in fields directly related to the type of the work of the position (i.e.,management, business administration, oral communications, accounting,economics, etc.)

 

KSA's:

Candidates will be evaluated on the basis of the KSA's listed below.   Applicants are encouraged to address the KSA's in their application or resume or by submitting a supplemental statement with their application.   Written response to each KSA will ensure that specialized experience criteria is recognized and credited.

 

1.  Knowledge of overseeing data automation activity relative to collecting and reporting of the CFMP administrative and managerial data.

 

2.  Responsible for administering and maintaining acquisition plans, solicitations for bid, price and market trend analyses to determine availability of materials for construction and maintenance projects within the CFMO.

 

3.  Knowledge ofensuring maintenance of records reflecting current status of contract projects in the planning stages and/or in progress.

 

4. Responsible for overseeing and preforming budget analysis, including preplanning, budgeting, programming, funds allocation, procurement, accounts management, internal controls and reporting.    

 

MILITARY REQUIREMENTS:  Selected candidates will be required to be in a compatible military grade and assignment prior to the effective date of placement.

 

Military Grades: 

WARRANT AND ENLISTED ONLY

 

Compatible Military Assignments:  

WMOS:  011A   ECMF:  42



APPLICANT MUST ALREADY BE A MEMBER OF THE NEW YORK ARMY NATIONAL GUARD. 

PLEASE NOTE:  In order for your application to be considered, you need to submit the following document:

·         RESUME (Resume must have a from and to date for each position worked in.  The date must be month and year. Ex: 02/2012 to 03/2013)

HOW YOU WILL BE EVALUATED:

Once the application process is complete, a review of your application will be made to ensure you meet the job requirements.  To determine if you are qualified for this job, a review of your resume and supporting documentation will be made and compared against your responses to the occupational questionnaire.  The numeric rating you receive is based on your responses to the questionnaire.  The score is a measure of the degree to which your background matches the knowledge, skills and abilities required of this position.  If, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and or experience your score can and will be adjusted to more accurately reflect your abilities.  Please follow instructions carefully.  Errors or omissions may affect your rating and eligibility. 

 

All qualified applicants will be forwarded to the selecting official, unless there are more than seven qualified applicants.  In this case, the evaluation procedures in DMNA PAM 690-4, Chapter 5 will be used to further screen candidates prior to referral.  A panel of three members will be appointed to rate the candidates using the KSA factors.  Experience will be evaluated in terms of type and quality in relation to the requirements of the position.  Length of service or experience will only be used when there is a clear relationship with quality of performance or when necessary to break ties when all other ratings are equal. 

 

Following the determination of basic eligibility of the candidates as outlined in DMNA PAM 690-4, Chapter 5, qualified applicants will be referred to the selection official in the following sequence: 

 

1.  Category I:  All excepted service technicians in the New York Army National Guard  for Army technician vacancies and all excepted service technicians in the New York Air National Guard for Air technician vacancies, working at the location specified in the job announcement where the vacancy exists.

 

2.  Category II:  All currently employed excepted service technicians in either the New York Army or New York Air National Guard. 

 

3.  Category III:  Qualified members of the New York National Guard (Army or Air), to include AGR personnel and temporary and Indefinite technicians, or other individuals who are willing to become members of the New York Army or Air National Guard. 

 

* If there are fewer than three qualified applicants in Category I, then qualified applicants from Category II, III will be forwarded to the selection official, in sequential order, to provide at least three qualified applicants.  


BENEFITS:

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Explore the major benefits offered to most Federal employees at http://www.usajobs.gov/ResourceCenter/interactive/Benefits#icc.

OTHER INFORMATION:

Under 32 USC 709, Veterans Preference does NOT apply.

For a complete list of Job Vacancy Announcements available at the New York National Guard, please visit our website at http://dmna.ny.gov/jobs/jobs.php?id=tech



HOW TO APPLY:

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The complete Application Package must be submitted by 11:59 PM (EST) on Thursday, August 29, 2013. 

To begin the process. click the Apply Online button to create an account or log in to your existing USA JOBS account.  Follow the prompts to complete the assessment questionnaire.  Please ensure you click the Submit My Answers button at the end of the process.  Note:  To return to a previously Saved or incomplete application you may use the following link:  https://applicationmanager.gov/.  To fax supporting documents you are unable to upload, complete this cover page http://staffing.opm.gov/pdf/usascover.pdf using the following Vacancy ID:  930774.  Fax your documents to 1-478-757-3144. 

 

If you cannot apply online: 

1.  Click the following link to view and print the assessment questionnaire View Occupational Questionnaire and

2.  Print this 1203FX form to provide your response to the assessment questionnaire http://www.opm.gov/forms/pdf_fill/opm1203fx.pdf and

3.  Fax the completed 1203FX form along with any supporting documentation to 1-478-757-3144.  Your 1203 FX will serve as a cover page for your fax transmission. 

Please do not send/fax/courier/email any applications or supporting documentation to the New York National Guard Human Resource Office, you must apply on-line or fax your application to the fax number listed on this announcement with the prescribed Cover Letter.  The Human Resource Office can only process materials received through USA Jobs. 



REQUIRED DOCUMENTS:

To apply for this position, you must provide a complete Application Package which includes: 

 

1.  Your Resume (Your resume MUST detail your length of general and specialized experience that pertains to the job you are applying for)

2.  A complete Assessment Questionnaire (Your assessment questionnaire MUST contain an email address)

3.  Transcripts are required if you are using education to qualify.  An unofficial transcript is acceptable. 

4.  Other supporting documents may include: (not required)

  • Flight Records
  • Qualification Certificates
  • DD 214
  • Seperate document supporting KSA's. 
  • Military Biography
  • SF 50
  • Letters of Recommendation
  • Awards (military and/or technician)

5.  Submission of Photography and Medical Documentation (ex: VA Disability paperwork) are prohibited and will not be sent forward to the Selection Official.

AGENCY CONTACT INFO:

Sanning Pingitore
Phone: (518)786-4728
Email: SANNING.M.PINGITORE.MIL@MAIL.MIL
Agency Information:
New York National Guard
330 OLD NISKAYUNA ROAD
ATTN SANNING PINGITORE
LATHAM, NY
12110
USA

WHAT TO EXPECT NEXT:

Once the online questionnaire is received, you will receive an acknowledgement email that your submission was successful.  Based upon your category and score, you may be referred to the selecting official.  If your name is referred to the selecting official, you will be contacted directly by that office for an interview.  You will receive notice via email or by mail, if no email address was provided by you during the application process, once this process is completed.

 

You will be notified via email during the following phases of this announcement: 

 

1.  Immediately after your application has been submitted.

2.  After the announcement has closed and qualifications are reviewed.  (This will inform you whether or not you were referred to the selecting official.)

3.  Once selection has been made. 

 

If at anytime you have questions concerning this Vacancy Announcement, please contact the Human Resources Specialist by email.  Your email should contain the following information:  T13-343, ADMINISTRATIVE OFFICER, 930774. 

The email can be sent directly to avis.a.sanchez.mil@mail.mil


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Job Announcement Number:

T13-343

Control Number:

348082900