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This Position Is No Longer Available

Job Title:  Administrative Officer - NIAID - MP
Department:  Department Of Health And Human Services
Agency:  National Institutes of Health
Job Announcement Number:  NIH-NIAID-MP-13-924985

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.
$105,211.00 to $136,771.00 / Per Year
Monday, July 29, 2013 to Friday, August 02, 2013
Full Time - Agency Employees Only
1 vacancy in the following location:
Montgomery County, MD United StatesView Map
Current Pernament Title 5 National Institute of Allergy and Infectious Diseases Employee and Individuals under CTAP only.


The NIH is the premier biomedical research center for the world. Its 27 Institutes and Centers employ approximately 18,000 employees doing a vast array of jobs, all supporting efforts for a healthy nation. For information on the NIH mission, goals, and Institutes and Centers, visit NIH Overview.

This position is located in the National Institutes of Health (NIH), National Institute of Allergy and Infectious Diseases (NIAID), Office of the Director (OD), Office of Science Management and Operations (OSMO), Office of Administrative Services (OAS), Extramural Administrative Management Branch (EAMB), in Bethesda, Maryland 


  • Time in grade met within 30 days of closing date.
  • Position is subject to a background investigation.


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The EAMB advise the Directors of the Institute's four extramural divisions and their staff of administrative policies and practices; provide overall administrative support services to the extramural divisions, including budget, personnel, procurement, space management, travel and property accountability; analyze effects of changes in administrative policies and practices by organizational echelons about the NIAID and advise the OAS Director of these effects; and serve as the coordinating point in handling administrative or management problems that cross division lines and which cannot be resolved at that level. If selected for this position you will perform the follow duties:


  • Share in exercising a broad range of supervisory responsibilities over a subordinate staff responsible for providing a wide variety of administrative management services to include transmitting guidance to program managers on policies and procedures covering many of these services.
  • Share fully with the EAMB Chief in planning, directing and implementing the work of the EAMB through the leadership and supervision of approximately 100 administrative staff members, to include sharing in providing direct supervision to four supervisory Administrative Officers at the GS-13/14 levels and sharing in serving as the second level supervisor to approximately 30 administrative staff ranging in grade from GS-6 through GS-13.
  • Serve as full Deputy to the EAMB Chief, empowered to represent the Chief and make decisions in the absence of the Chief. Share in providing expert advice to the OAS Director and the NIAID DDSM, with primary responsibility for overseeing the day-to-day administrative management and business operations responsibilities for all of the Institute's extramural Divisions.
  • Share with the EAMB Chief in planning, directing and evaluating the administrative management aspects of the Institute's exramural research operational planning, program development and administrative services delivery.
  • Share in overseeing the provision of advice and guidance to Division Directors and Office/Branch Chiefs on a variety of human resource management issues, to include advice on staffing needs and the most advantageous means of recruiting and appointing staff and maximizing staff resources.
  • Participate in discussions and negotiations regarding a range of employee relations issues, providing expert counsel to managers and supervisors as the the most appropriate course of action.
  • Prepare and/or oversee the preparation of responses to NIH, HHS or Congressional requests for budgetary data or other data calls pertaining to program operation.
  • Research and investigate new or improved business and management practices for application to Division level extramural programs or operations.  Evaluate implementation of management control policies and practices to assure conformity with policy guidance and effective program operations.


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You must demonstrate in your resume at least 1 year of specialized experience equivalent to at least the GS-13 level in the Federal service obtained in either the private or public sector, performing the following types of tasks:  managing of directing major components of programs that perform professional, technical or administrative work; providing strategic and business advice to senior level officials on a wide range of complex policy or program matters involving significant or controversial issues; and developing and implementing administrative policies, procedures, or initiatives to meet organizational needs and accomplish program objectives.  Program areas include financial management, management analysis, human resources management, information technology and support, acquisitions management, ethics, and/or general administrative support such as space management, internal controls, travel services, and/or property accountability.


View Assessment Questions

Males born after December 31, 1959 must be registered with Selective Service.


Evaluation Method


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The federal government offers a comprehensive benefits package including vacation, sick leave, holidays, life insurance, health benefits, and participation in the Federal Employees Retirement System.  For more information, check out New Employee Benefits at NIH and OPM's Employee Benefits Information.


We are unable to pay relocation expenses.


A one-year probationary period may be required upon selection/placement.


If selected, you will be required to complete Confidential Financial Disclosure Report, OGE Form 450 to determine if a conflict or an appearance of a conflict exists between your financial interest and your prospective position with the agency. This information is required annually.


Additional selections may be made through this vacancy announcement. The National Institutes of Health participates in the USCIS Electronic Employment Eligibility Verification Program (E-Verify). E-Verify helps employers determine employment eligibility of new hires and the validity of their Social Security numbers. The NIH maintains a tobacco free work environment and campus.


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Submission of a resume alone IS NOT a complete application. You must provide a complete online Application Package which includes:

  • Your Resume (Please provide sufficient details in your resume to enable us to determine if you meet the requirement for qualifying experience (as stated in the Qualifications section) and to support your answers to the online questionnaire. Providing insufficient details in your resume may result in a lower or ineligible rating.)
  • A complete Assessment Questionnaire, View Assessment Questions.
  • Other required supporting documents (See the Required Documents section for any additional forms and/or supplemental materials required.)
  • If you would prefer to submit a Curriculum Vitae (CV) for consideration, you may submit a skeletal online resume and Fax your CV. Submission of a resume/CV alone IS NOT a complete application. You must complete the online questionnaire that will appear when you begin your application on USAJOBS. (See the Required Documents section for any additional forms and/or supplemental materials required.)

To begin the online application process, click the "Apply Online" button at the bottom of this screen to log in to your existing USAJOBS account or to create an account if you do not already have one.

  • Follow the prompts to complete the Assessment Questionnaire. Please ensure you click the "Submit My Answers" button at the end of the process.
  • To fax supporting documents you are unable to upload, you must use the fax coversheet found at . Include the vacancy announcement number for the job to which you are applying, 924985. Fax your documents to 1-478-757-3144.

If you have questions or require reasonable accommodation during the application process, please contact the HR staff member listed below. If you cannot apply online, these are the steps to follow:

  1. Click the following link to view and print the assessment questionnaire View Occupational Questionnaire, View Occupational Questionnaire.
  2. Print this 1203-FX form to provide your response to the occupational questionnaire
  3. In Section 25 of the Occupational Questionnaire, you may notice that the numbering restarts with number one. When entering your responses on the 1203-FX form please continue to enter your responses on the next available number within this section. The numbers on the 1203-FX will not match the Occupational Questionnaire once it restarts with number one. This issue has been identified and will be resolved as soon as possible.
  4. Fax the completed 1203-FX form along with any supporting documents to 1-478-757-3144. Your 1203-FX will serve as a cover page for your fax transmission.

NOTE: Faxing paper applications will overwrite your prior online application responses and may result in you being found ineligible.

If you have difficulties with hearing and are seeking assistance, please call a relay operator at 1-800-735-2258 or visit Maryland Relay or AT&T Relay.

For technical difficulties, contact HR Systems Support between 8 AM and 4:30 PM ET Monday through Friday at 301-451-1436 or

Additional Information on How to Apply

Information on Reasonable Accommodation

We encourage you to verify that your application is complete. Log into your USAJOBS account,, select the Application Status link and then select the more information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process. To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.


The following information must be received by 11:59pm ET on the closing date of the announcement, Friday, August 02, 2013.

  1. Resume via USAJOBS.
  2. Responses to online questionnaire.
  3. If applicable, supporting documentation (including DD214 to support Veterans' Employment, CTAP/ICTAP, Schedule A, or other information requested in the announcement such as transcripts). To ensure your information is secure, please block out any Social Security numbers (SSNs). Clean copies may be requested if you are hired.
  4. If submitting a copy of your Notification of Personnel Action (SF-50), or equivalent, submit one that shows the effective date of your current position and the full performance level. You may obtain a copy of your SF-50 from your HR Office or, if you are an HHS employee, from eOPF. If you have separated from Federal Government employment, you may obtain a copy of your SF-50 via: National Personnel Records Center, Annex, 1411 Boulder Boulevard, Valmeyer, IL, 62295; FAX - 618-935-3014; Email CPR; or visit the National Archives Website.


Richard Woods
Phone: (301)402-3903
Agency Information:
National Institutes of Health
10401 Fernwood Road 2D19
Bethesda, MD


Within 15 business days of the closing date, Friday, August 02, 2013, you may check your status online at USAJOBS We will update your status after each key stage in the application process has been completed.

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