This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:School Information Assistant (OA)

Department:Department of Defense

Agency:Department of Defense Education Activity

Job Announcement Number:13-LB-120E

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.


$31,315.00 to $40,706.00 / Per Year


Monday, July 22, 2013 to Friday, August 02, 2013




Full Time - Excepted Service Permanent




1 vacancy in the following location:
Laurel Bay, SC United StatesView Map


All interested candidates. You must be a U.S. citizen to be considered for this position.


Do you want to work for an exciting educational organization, with the children of our dedicated U.S. Military members?  Our mission is to provide an exemplary education that inspires and prepares all students for success in a dynamic, global environment.  Come work for the Department of Defense Education Activity, Domestic Dependent Elementary and Secondary Schools at Laurel Bay, SC!

The Department of Defense Domestic Dependent Elementary and Secondary Schools (DDESS) is currently accepting applications under examining authority of 10 U.S.C., Section 2164.   

This position is an School Information Assistant (Office Automation) with the Department of Defense Domestic and Dependent Elementary School (DDESS). The School Information Assistant (OA) performs a variety of school administrative support functions, such as student registration, student attendance, academic records maintenance, and other related processes. Enters, retrieves, and
manipulates data in the student information management system.

You must answer ALL Suitability Questions in the Vacancy Questionnaire, number 3-8 with a yes or no.  Failure to answer ALL Suitability Questions will result in your application being considered incomplete and your application will not receive consideration for the vacancy.

Must be able to type 40 words per minute

This announcement is being advertised concurrently with vacancy announcement 13-LB-120I

This is an Excepted Service Position.


  • You must be a U.S. Citizen to apply for this position
  • You must meet the Selective Service requirement
  • You must submit your complete application and all supporting documents
  • You must complete the questionnaire and/or knowledge, skills &
  • abilities/competency statement
  • You will be subject to a background/suitability investigation/determination


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Responsible for new student registration. Assembles and distributes to families student registration packets.  Receives and reviews completed packets to assure all forms and data are complete. Receives data and enters into the student information management database to include new student enrollment, discipline and attendance data, school and student scheduling information, report cards and transcript information, and athletic eligibility for all students. Works in coordination with the administration to construct in the student information management system a viable school master schedule for teachers, e.g., times for preparation periods, lunch times, classroom teaching, etc. Sets up directories for teachers and student classroom schedules. Enters course selections for new and returning students. Implements data collection techniques for collecting and electronically transferring student grades. Collects and transfers grades into the student information management system through the use of the electronic grade book software. Prepares reports for school administration and other personnel from the student information management system database. Submits school data extractions per district, area and headquarters school data extraction schedule. Prints from the student information management system database and mails homebound information packets and maintains electronic and hardcopy files of all school reports, generates awards for attendance, honor roll, etc. Prepares a variety of letters, messages, memoranda, reports, charts, school bulletins, and other correspondence using typing and automated word processing equipment and other various software programs.


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For the GS-05 level: one year of specialized experience equivalent to the GS/AD-04 grade level OR have a Bachelors Degree or 4 full years of progressively higher level education leading to such a degree.

Combining Education and Experience:  Combinations of successfully completed post-high school education and experience may be used to meet total qualification requirements for the grade levels specified

Specialized Experience:  Experience that equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the position to be filled.  To be creditable, specialized experience must have been equivalent to at least the next lower grade level, GS-04.  The normal full-time work week is 35-40 hours and the normal work year is 12 months.  Part-time work is pro-rated in crediting experience.  An applicant demonstrating 20 hours per week for a 12 month period wold be credited with 6 months of experience.

Education:  Post-high school level education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university.  One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school.

In addition to meeting experience and/or education requirements, applicants must include a certificate of proficiency or self-certify that they can type at least 40 words per minute.  Your resume must support your self-certification of your typing ability.  Otherwise, you may not meet the minimum qualification requirements for this position.

Part-Time or Unpaid Experience:  Credit will be given for appropriate unpaid and or part-time work.  You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.


Must meet OPM minimum qualification standards to be considered for this position.


Your application will initially be reviewed to determine whether you meet the minimum eligibility and qualifications requirements.  If you are qualified, you will then receive a rating based on the degree to which your background matches the knowledge, skills, and abilities for the position listed.  If, after reviewing your resume and supporting documentation, a determination is made that you inflated your qualifications and/or experience, your score may be adjusted to more accurately reflect your abilities or you may be found ineligible/not qualified.  Your application will be placed in one of three categories:  Best Qualified, Highly Qualified, or Qualified. Within these categories, applicants for Veterans Preference will receive selection priority over non-veterans.


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Working for the Department of Defense Education Activity offers a comprehensive benefits package that includes, in part, paid vacation, sick leave, holidays, life insurance, health benefits, and participation in the Federal Employees Retirement System.  The following Web address is provided for your reference to explore the major benefits offered to most Federal employees. To find out more click here


Positions under this announcement will be filled by appointment in the Excepted Service.
Relocation expenses will not be authorized.
If you are selected for this position and are not a current DDESS employee, the documentation you present for purposes of completing the Department of Homeland Security (DHS) Form I-9 on your entry-on-duty date will be verified through the DHS 'E-Verify' system.  Federal law requires DDESS to use the E-Verify system to confirm the employment eligibility of all new hires.  Under this system, the new hire is required to resolve any identified discrepancies within eight (8) Federal government work days as a condition of continued employment.

All selectees will be subject to a background investigation that must be favorably adjudicated.
Condition of Employment:  Selectee will be required to participate in Direct Deposit/Electronic Fund Transfer as a condition of employment, reassignment, or promotion, in accordance with DoD Regulation 7000.14-R.


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Follow the steps below to apply online.  Your application and ALL required supporting documents must be received by 11:59 p.m. Eastern Time (ET) on Friday, August 02, 2013.

Paper, faxed or e-mailed electronic applications submitted directly to the agency and not through the USA Jobs program using the instructions below will not be considered.

Step 1:  Create USA Jobs account, including resume and saved documents.  It is essential that your resume provide sufficient information to substantiate your responses in the self-assessments vacancy questions.  If your responses are not adequately substantiated by your resume, the HRO will amend your responses to more accurately reflect the level of competency that is indicated by the content of your resume.

NOTE:  Your application/resume for Federal employment must include the following information in order to be considered for the position:

--  Total employment period, i.e., starting and ending dates (month and year) for each work experience, paid and unpaid, related to the job for which you are applying. You MUST include the hours per week that you worked in each specific position. 

--  For each position listed in your resume, include a description of your duties and accomplishments to include the following:

   -- Employers Name

   -- Employer's Address

   -- Supervisor's Name

   -- Supervisor's Phone Name

-- If you are currently employed, you must indicate if we may contact your current supervisor.

-- Your resume must show the highest level of education you have completed.

-- List any job-related training courses (title and year of completion)

-- List any job-related skills.

-- List any job-related certificates and licenses (current only)

-- List any job-related honors, awards, and special accomplishments (give dates, but do not send documents).

-- If you are a current or former Federal employee, please list your highest Federal civilian grade held, job series, and dates of employment.

Step 2:  Answer vacancy questionnaire.  Click the Apply Online button, which is available when you search for a job on, click on the title and proceed.

Step 3:  Submit supporting documents.  Submit the required documents (only if applicable to you) specified in the "Required Documents" Section of this vacancy.  If you submit a document using the same document title, the second submission will overwrite the first submission.

To fax supporting documents you are unable to upload, complete this cover page using the following Vacancy ID 930026. Fax your documents to:  1-478-757-3144.

Step 4:  Review application and click Finish.

Step 5:  Edit application as needed by 11:59 p.m. Eastern Time of closing date.

If you cannot apply online, click the following link to view and print the questionnaire:  View Occupational Questionnaire OPM Form 1203-FX must be provided to show your responses to the occupational questionnaire.  Form 1203-FX can be found at:

Fax all required documents to 1-478-757-3144.
Your OPM Form 1203-FX will be the cover page for your faxed transmission.


The following documents must be submitted by 11:59 p.m. Eastern Time on Friday, August 02, 2013.  You must submit all Required documents; otherwise your application will be considered incomplete.  
  --  Online application (Questionnaire) - Required
  --  Resume (must include beginning/ending month and year for each employment period) - Required
  --  SF 50, Notification of Personnel Action - Required
  --  Transcripts, if qualifying based on education - If applicable to you


Eligibility documentation may contain:  Copy of latest SF-50, Notification of Personnel Action, if applicant has current or previous Federal civil service experience.

Photocopy of all OFFICIAL college/university transcripts (front and back) with announcement number stated on them.  To receive the maximum allowable credit you must include all transcripts (front and back) for each degree earned to include any additional courses currently in progress.  Any transcripts submitted that are not in English or not official will be removed from the application and will not be considered. (Transcripts must be in English.)

Applicants requesting Military Spouse Preference (MSP) must submit the following documents along with their completed application:

a.  Military Spouse Employment Request Form (Form available online at:

b. A copy of the sponsor's Permanent Change of Station orders indicating authorization of dependent travel.

c. Copy of marriage certificate


Applicants claiming 5-point veteran's preference must submit a copy of DD-214 (copy member 4), Certificate of Release of Discharge from Active Duty.  Applicants claiming 10-point veteran's preference must submit DD-214 and a signed and completed Standard Form 15, Application for 10-Point Preference, as well as the required documentation indicated on the SF-15.  Lack of supporting documentation will result in the agency's inability to recognize veteran status for this announcement.

 Note:  Applicants may not be considered or rated if they do not submit all of the forms indicated above and failure to submit the required forms will not be a basis for subsequent appeal or grievance.


Phone: (678)364-6619
Agency Information:
DDESS HR South Carolina Fort Stewart Cuba District
700 Westpark Drive
Peachtree City, GA
United States


Once your complete application is received and the announcement has closed, we will conduct an evaluation of your qualifications and determine your ranking. The most highly qualified candidates will be referred to the hiring manager for further consideration and possible interview.

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