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This Position Is No Longer Available

Job Title:  Audio Visual Program Specialist
Agency:  Smithsonian Institution
Job Announcement Number:  13R-JC-298770-TRF-OFEO

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.
$51,630.00 to $67,114.00 / Per Year
Friday, July 19, 2013 to Friday, July 26, 2013
Full-Time, Permanent. - This is not a Federal Position, but has similar requirements and benefits.
FEW vacancies - Washington, DC, US  View Map

This position is open to all candidates eligible to work in the United States.

More than one selection may be made from this announcement.


This position is located in the Audio Visual Branch, Museum Support Services Division (MSSD), Office of Facilities Management and Reliability (OFMR), Office of Facilities Engineering and Operations (OFEO), Smithsonian Institution. The employee serves under the general supervision of the Branch Chief and provides a variety of administrative, planning, scheduling, and analytical services in support of the Branch's programs.

The Smithsonian Institution values and seeks a diverse workforce. Join us in "Inspiring Generations through Knowledge and Discovery."


  • Pass Pre-employment Background Investigation
  • Complete a Probationary Period
  • Maintain a Bank Account for Direct Deposit/Electronic Transfer


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  • Recommends and carries out projects and programs to improve Branch operations including analyzing alternatives, preparing reports, and recommending courses of action.
  • Assists supervisor and leadership team with planning work assignments and establishing work priorities for 25 to 30 intermittent technical staff. Confirms scheduling and needs with sponsors, and availability and assignments with technicians.
  • Assists the leadership team with assigning the most qualified personnel based on analysis of event requirements and technicians’ skill levels and availability.
  • Provides administrative support to the Branch including drafting and preparing correspondence, forms, and reports; maintaining and ordering office supplies and forms, designing and maintaining automated and hardcopy files, and helping to compile data in support of budget and external reporting.
  • Establishes and maintains effective relationships with coworkers, supervisors, and representatives of activities throughout the Smithsonian to provide advice and assistance on audio visual matters and resolve problems. Obtains information about sponsors' activities and needs, gives clear, concise instructions and information; and resolves conflicts or problems in a customer service environment.


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Experience: You qualify for this position if you possess one year of specialized experience equivalent to at least the GS-8 level in the Federal Service or comparable pay band system.  For this position Specialized experience is defined as scheduling, coordinating, and analyzing equipment and manpower needs to support a wide variety of events; establishing work assignments, maintaining databases, and providing administrative support to the audio visual branch. 

Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week.

Or Education: Graduate education may be credited in those few instances where the graduate education is directly related to the work of the position.

Or a Combination: Education and experience may be combined to meet the basic qualifications; for example, a half year of experience and a half year of education in the field may be qualifying.

Special Instructions for Foreign Education: If you are qualifying by education and/or you have education completed in a foreign college/university described above, it is your responsibility to provide transcripts and proof of U.S. accreditation for foreign study. For instructions on where to fax these documents, see the "Required Documents" section of this announcement.

Qualification requirements must be met within 30 days of the job announcement closing date.


Your application will be evaluated first for the basic qualifications described above. The applications that meet the basic qualifications will be evaluated further against the following criteria:

  1. Knowledge of the organization, functions, and operations of the Audio Visual Branch.
  2. Ability to work collaboratively with others and manage multiple tasks, events, and projects simultaneously. 
  3. Ability to use automated systems to analyze equipment and data, as well as to track and monitor audio visual events.
  4. Skill in written communication in order to draft correspondence and prepare forms and reports.
  5. Skill in oral communication in order to establish effective working relationships with co-workers, supervisors, and staff, as well as to communicate with sponsors regarding various activities.
Important Note: Your resume and supporting documentation will be compared to your responses to the occupational questionnaire or other assessment tool for consistency. If a determination is made that you have rated yourself higher than is supported by your resume, you will be assigned a rating commensurate to your described experience. Your resume should provide detailed information regarding how your education and experience relate to this position, including the major duties and qualifications criteria listed.
To preview questions please click here.


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The Smithsonian offers a comprehensive benefits package that includes, in part, vacation and sick leave, holidays, commuter benefits, health/life insurance, and accidental insurance.


Please see Benefits at for a complete description.


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Click on the "Apply Online" button on the upper right side of the page. Please Note:
  • You must apply for this position online through the 'Apply Online' button and submit required supplemental documents (if they are relevant to you).
  • You may submit required documents by uploading them online during the application process; OR You may manually fax required documents. Faxes are received by an automated system, not a physical fax machine. Documents that are faxed as part of the application process must be sent with the system generated cover sheet by the closing date. Documents faxed without the system generated coversheet are not retrievable and cannot be considered as part of the application package.
  • The complete application package, including any required documents, is due in the Smithsonian Office of Human Resources on the closing date of the announcement by 11:59 PM Eastern Time.
  • If you are unable to apply online, paper applications may be accepted with prior approval of the Contact Person listed below.


Your application package should include the following documents:
  • Detailed resume created in the USAJOBS Resume Builder.
  • Unofficial school transcripts, if the position has an education requirement or if you are using education to qualify. If selected for the position, you must provide an official transcript before appointment.
  • Proof of U.S. accreditation for foreign study, if applicable.


John Chiu, Jr.
Phone: 202-633-6344
Fax: 571-258-4052
TDD: 202-633-6409
Agency Information:
Office of Human Resources
POB 37012, 600 Maryland Avenue, MRC 517
Suite 5060
Washington, DC
Fax: 571-258-4052


At the end of the application process you will be able to create and save a PDF file that contains your responses to the assessment questions. You may save this file as initial receipt of your application. After the job announcement closes, you will receive an email from the Smithsonian with confirmation of receipt. The Smithsonian receives many applications for each job. Each application is reviewed carefully which may take a few weeks. We will send you an e-mail to update you as we go through phases of the application review process. You may also check your application status by logging into and selecting the tab "My USAJOBS;" e-mailing; or by contacting the Office of Human Resources Representative listed. Additional Information:
  • Tips on applying for Smithsonian jobs are available at
  • The Smithsonian does not pay relocation expenses.
  • The Smithsonian embraces diversity and equal employment opportunity (

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