Job Overview

Summary

The Library of Congress serves the Congress in fulfilling its duties and preserves and promotes knowledge and creativity for the benefit of the American people. It is the nation's oldest federal cultural institution and the world's largest library, with more than 155 million items in its physical collections (including books, manuscripts, prints, photos, film, video, and sound recordings) and over 37 million items online. Located primarily on Capitol Hill in Washington, D.C., the Library is the home of the U.S. Copyright Office, the Congressional Research Service (CRS), the Law Library of Congress, and the National Library Service for the Blind and Physically Handicapped.

By law, employment at most U.S. Government agencies, including the Library of Congress, is limited to U.S. citizens. However, non-citizens may be hired provided that immigration law and other legal requirements are met, and the Library determines there are no qualified U.S. citizens available for the position.

The primary purpose of this position is to serve as Staff Assistant to the Librarian of Congress and for the Office of the Librarian. The incumbent works closely with the Librarian of Congress, the Deputy Library of Congress, the Librarian's confidential assistant and the Office staff to coordinate the overall administrative and office management activities for The Librarian of Congress. The individual assists with managing the Librarian's correspondences, conducts transcriptions, prepares reports, letters and speeches, and in collaboration with the Confidential Assistant maintains the Librarian's calendar. Assists the Librarian in preparing for meetings with various groups and individuals.

The position description number for this position is 61693.

The salary range indicated reflects the locality pay adjustments for the Washington, D.C., Metropolitan area.

The incumbent of this position will work a flextime work schedule.

This is a non-supervisory, non-bargaining unit position.

Relocation expenses are not authorized for the person(s) selected under this vacancy announcement.

Duties

Provides administrative and office management services to the Librarian of Congress and the Office. Carries out assignments involving the thorough and comprehensive review and analysis of information.  Identifies, evaluates and develops specific guidelines and procedures to enhance efficient and accurate accomplishment of assignments. Interprets and regularly adapts varied and non-structured guidelines and instructions in work assignments using a very high level of independence. Plans, organizes and prioritizes assignments while conforming to varied and constantly changing work conditions and situations. Advises on the resolution of well-precedented issues, including responding to inquiries and requests from Office managers and staff regarding preparing draft speeches and drafting correspondence for the Librarian's review.

Works closely with the office staff and receives, analyzes, and tracks correspondence directed to the Librarian of Congress. Determines which correspondence, letters and issues should be brought to the personal attention of the Librarian or to other senior members of the Librarian's staff. Plans and develops new methods for coordinating the administrative work of a complex organization with disparate organizational segments requiring complicated administrative controls to accomplish the work of the Office of The Librarian. Works in collaboration with the Confidential Assistant to the Librarian, to manage the Librarian's calendar, with authority for time commitments. Assists with managing responses to correspondence, ensuring responses are timely, accurate, and consistent with policies, priorities and position of the Library and the Librarian. Independently researches and develops background information, composes correspondence, and drafts introductory statements and or speeches to be presented at various functions by the Librarian.

Performs tasks assisting the Librarian of Congress or his designated representative in preparing for meetings with persons and groups from inside and outside the Library, speaking for the principal on matters pertaining to developing and maintaining relationships with Members of Congress, officials of local and foreign governments, university presidents, authors, collectors, scholars and potential benefactors.

Prepares meeting agendas and background materials. Reserves meeting rooms and audio-visual and other equipment, and notifies participants. As requested, attends meetings to record minutes, track action items, and note assignments. Makes travel and hotel arrangements when necessary.