Job Title: Management Operations Assistant (OA) GS-0303-8 NFJob Announcement Number: DUE-2013-0006
Agency: National Science Foundation
This position is closed and no longer accepting online applications through USAJOBS.
The contents of the announcement can still be viewed.
/ Per Year
Thursday, July 18, 2013 to
Thursday, August 01, 2013
SERIES & GRADE:
FEW vacancies -
Arlington, VA, US View Map
WHO MAY APPLY:
NSF employees on permanent competitive service appointments.
Want to diversify your experiences? Curious about other organizations within NSF? Looking for a change of pace? This may be the opportunity for you!
As an NSF employee, you are our most important strength. That's why we've consistently been recognized as one of the best places to work in the federal government! Use your current skills in a new capacity to build an even brighter future for NSF, while at the same time expanding your own career horizons by contributing to new teams, taking on new responsibilities, and developing new capabilities. Take charge and reinvigorate yourself through change today! Want to diversify your experiences? Curious about other organizations within NSF? Looking for a change of pace? This may be the opportunity for you!
As an NSF employee, you are our most important strength. That's why we've consistently been recognized as one of the best places to work in the federal government! Use your current skills in a new capacity to build an even brighter future for NSF, while at the same time expanding your own career horizons by contributing to new teams, taking on new responsibilities, and developing new capabilities. Take charge and reinvigorate yourself through change today!
This position is located in the NSF's Division of Undergraduate Education (DUE), within the Directorate for Education and Human Resources (EHR). DUE manages a range of grant programs that constitute a comprehensive approach to improving science technology, engineering, and mathematics (STEM) education at two and four-year colleges and universities and strengthening connections between those institutions and K-12 schools. These programs support the development of innovative educational materials, courses, curricula, pedagogical techniques, and assessment instruments and methods; the acquisition of modern laboratory instrumentation and equipment; professional development for faculty; the preparation of K-12 teachers; and scholarships for students.
- Background investigation.
- Preview questions at bottom of Qualifications & Evaluations--see tab above.
- US citizenship.
DUTIES:Back to top
The Management Operations Assistant serves as the primary support liaison between NSF and principal research investigators. If you'd like the excitement and unpredictability of coordinating activities with others, while still maintaining a strong detail orientation by monitoring and tracking projects from proposal to issuance, then a Management Operations Assistant may be the position for you. Specifically, you will:
Serve as personal assistant to the Division Director, screening telephone calls and visitors, personally handling matters of a non-technical or general nature. Maintain the Division Director's calendar, cancelling and rescheduling appointments when necessary. Work closely with the Administrative Manager and Support Staff in integrating new procedures, systems and methods to increase quality control, and efficiency in the administration of the Division. Assist staff in the preparation of travel arrangements, maintain itinerary, and prepare travel voucher and expense reports. Work closely with front office staff to provide documentation for foreign travel, 300% actual expenses, and sponsored travel. Serve as initial point of contact to requests for information on a wide variety of topics from within NSF, other Federal agencies, members of the public, and FOIA. Identifies appropriate information source from Web sites, databases, office files, Agency manuals, NSF library, or subject matter experts. Serve as focal point for, and provides logistical support to, interagency working groups, external panels, committees and consultants including COVs.
A superb candidate for this position will possess outstanding organizational and communication skills, can build and sustain personal and confidential relationships with senior management officials and principal investigators, and is excellent at multi-tasking.
QUALIFICATIONS REQUIRED:Back to top
To qualify at the GS-8 level, you must have one year of specialized experience at least equivalent to the GS-7 level in the Federal service. Examples of specialized experience include independently: using software packages to prepare spreadsheets, databases, and charts; coordinating workshops and meetings; establishing and maintaining filing systems; reviewing correspondence and documents to ensure proper format, spelling, and grammar; making travel arrangements and tracking controlled correspondence; and You must possess a typing speed of at least 40 words per minute with no more than 3 errors.
Education may enhance skills required for this position; however, no substitution of education for specialized experience may be made at this level.
You must meet eligibility and qualification requirements within 30 days of the closing date.
You must answer all job-related questions in the NSF eRecruit questionnaire.
All online applicants must provide a valid email address. If your email address is inaccurate or your mailbox is full or blocked, you may not receive important communication that could affect your consideration for this position.
This position is in the bargaining unit.
HOW YOU WILL BE EVALUATED:
Ratings will be assigned based on your responses to the occupational questionnaire. In some cases, additional assessment processes may be used.
Review your resume and responses carefully. Responses that are not fully supported by the information in your application package may result in adjustments to your score. A Human Resources Representative will validate the qualifications of those candidates eligible to be referred to the selecting official.
In the merit promotion selection process, due weight will be given to incentive awards and performance appraisals.
To preview questions please click here.
HOW TO APPLY:Back to top
Your application should be submitted online and must be completed and all required documents successfully faxed (or uploaded) before 11:59 PM Eastern time on the closing date. You must answer all of the job-related questions to ensure full consideration for this position. For more detailed information, please review our NSF eRecruit Applicant Guide
If you do not have internet access or if you have questions, please contact the Human Resources Representative listed in the vacancy announcement.
WARNING! Applications submitted online must have a valid email address. If your email address is inaccurate or your mailbox is full or blocked, you may not receive important communication that could affect your consideration for this position.
If you are an NSF employee in a permanent, competitive service position or you are an NSF employee who is reinstatement eligible based on prior Federal permanent, competitive service, you need not submit documents to confirm status.
WHAT TO EXPECT NEXT:
You may check the status of your application at any time on the USAJOBS website