This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Human Resources Specialist

Department:Department of the Army

Agency:Army National Guard Units (Title 32)

Job Announcement Number:13-T-Army-175

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.


$47,664.00 to $61,959.00 / Per Year


Wednesday, July 17, 2013 to Tuesday, August 13, 2013




Full Time - Excepted Service Permanent




1 vacancy in the following location:
Indianapolis, IN United StatesView Map




The mission of the Indiana National Guard Full-Time Force is to maintain properly trained and equipped units available for prompt mobilization for war, national or state emergency. For information about membership call: 1.800.GO GUARD


DUTY LOCATION:    Joint Forces Headquarters, Human Resources (JFHQ-HR), Indianapolis, IN

JOB SUMMARY:    This position is located in the Human Resources Office (HRO).  The primary purpose of the position is to provide technical, procedural and evaluative assistance in the area of employee relations, performance management, and compensation for both Army and Air National Guard organizations.  Accomplishes work through the use of an automated personnel system.

This job announcement is for employment as an Indiana Army National Guard Technician; a Federal Civil Service position.  This is a dual-status technician job whereby you are required to maintain active membership in a National Guard unit and are required to wear the military uniform at the workplace.  As members of a unit of the Indiana National Guard, you will be required to train with your unit, normally one weekend a month and 15 days of annual training each year.  Indiana Army National Guard units and members are subject to immediate call to federal or state active duty to meet national or state emergencies.

APPOINTMENT FACTORS:  This position is an Permanent Excepted Service position.


MILITARY SPECIALITY REQUIREMENTS:  Individuals must meet the qualifications for the technician position but will have 1 year from date of hire to be assigned to a compatible MOS in a compatible unit for the technician position advertised.

Compatible Military Assignments: 42A


Permanent (Tenure 1 or 2) Technicians employed by the Indiana Army National Guard

Temporary, TERM or Indefinite Federal (Tenure 0 or 3) Technicians employed by the Indiana Army National Guard
Traditional M-Day Soldiers with the Indiana Army National Guard
Guard members from another state; Reservists/IRR; and/or Active Duty Soldiers willing to join the Indiana Army National Guard
Civilians with prior military service willing to join the Indiana Army National Guard

Civilians with no prior military service willing to join the Indiana Army National Guard



  • U.S. Citizenship Required
  • Must be in the grades: E4-E6
  • Must possess or be able to obtain a secret security clearance
  • Must be a member of the Indiana National Guard or be willing to join
  • Must participate in direct deposit


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As a Human Resources Specialist with the Indiana Army National Guard (ARNG), your duties will include, but will not be limited to:
 •Provides technical guidance and procedural assistance to managers, supervisors, and employees in executing a variety of employee relations, performance management, and compensation programs, which may include awards and suggestions, leave, disciplinary and non-disciplinary actions, grievances, etc.  Develops and carries out specific projects to accomplish the technical support mission of the Human Resources Office.  Advises supervisors and employees on regulatory requirements of the programs and develops instructions.  Reviews and interprets policies, directives, and other issuances by the Office of Personnel Management (OPM), National Guard (NGB), and outside control agencies for applicability to activities serviced.  Takes appropriate action to comply with such directives and guidance or refers the matters to the proper functional staff for action.  Coordinates publication of local policies and regulations.
 •Assists in administering the performance management program within the state to include state level procedures and appraisal system.  Provides advice and assistance to supervisors and managers on the preparation of performance standards and appraisals.  Explains employee options if dissatisfied with performance rating.  Provides technical guidance to Review and Appeals Boards, managers, and supervisors relative to the appraisal system.  Reviews performance standards and appraisals for regulatory compliance.  Monitors the timely submission of performance appraisals and records delinquencies.
 •Serves as executive secretary for the employee recognition awards program.  Assists in developing and providing managers and supervisors with guidance on program procedures.  Maintains a tracking system to evaluate and provide management with reports of statistical information pertaining to status, financial impact, types and numbers of awards.  Provides guidance on required criteria.  Assists in explaining options to employees when they are dissatisfied with performance ratings.  Reviews award nominations requests to assure ratings and justification for recommendations to meet regulatory requirements.  Prepares correspondence relating to the awards program, and ensures all administrative details are complete.  Publicizes the Suggestion Program and coordinates management of the program with NGB.
 •Provides technical guidance and procedural advice on the flexibilities and appropriate use of leave issues such as sick leave for family care and bereavement, compensatory leave, advanced leave, leave without pay, absence without leave, and military leave.  Provides guidance on the use of the Family and Medical Leave Act and Voluntary Leave Transfer Program.  Counsels managers and employees on rights and obligations under the leave programs and various work schedules.  Researches regulations, guidance, and laws to resolve leave issues.  Interprets guidance and regulations to provide procedural advice to management and employees on pay schedule adjustments, severance pay, back pay, debts, and compensation.  Reviews actions and ensures submission to payroll offices is correct and accurate.  Coordinates with United States Property and Fiscal Office and Civilian Personnel Management Services (CPMS) Field Advisory Services Division (FAS) on a large variety of personnel actions affecting employee’s pay.
 •Provides guidance and technical assistance to managers, supervisors, and employees on questions, complaints or issues, which require an explanation of human resources practices and procedures, e.g., explaining employee rights, and procedures for filing grievances.  Explores alternate solutions for resolving the problem based on the facts elicited during questioning.  Interviews supervisors to develop facts for situations involving minor problems, work habits, indebtedness, and financial assistance.  Provides guidance in non-controversial cases.  Refers significant or new problems to specialists for action.
 •Composes letters or summaries relating to a variety of employee relations, performance management, and compensation matters.  Recommends changes to operating policies and procedures.
 •Develops, modifies, and conducts presentation of basic and/or refresher training in employee relations, performance management, and compensation procedures.
 •May assist in administering the Technician Assistance Program, which includes the training of supervisors and management officials regarding problems of the emotionally disturbed employee, and alcohol/drug abuse.
 •May serve in the absence of the higher graded specialist.
•Performs other duties as assigned.
•Incumbent may be required to prepare for and support the mission through the accomplishment of duties pertaining to military training, military readiness, force protection and other mission related assignments including, but not limited to, training of traditional Guard members, CWDE/NBC training, exercise participation (ORE/ORI/UCI/MEI/OCI/IG, etc.), mobility exercise participation, FSTA/ATSO exercise participation, SABC training, LOAC training, weapons qualification training, participation in military formations, and medical mobility processing within the guidelines of NGB/ARNG/ANG/State TAG rules, regulations and laws.


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In order to meet the Minimum Qualifications for this Human Resources Specialist position at the GS-09 grade level, you must have at least 24 months of:
 •General Experience: Experience, education or training which involves the exercise of analytical ability, judgment, discretion, and personal responsibility, and application of a substantial body of knowledge of principles, concepts and practices applicable to one or more fields of administration or management.  Experience using computer and automation systems.
•Specialized Experience: Experience, education, or training involving the administering, delivering, maintaining, advising, and adapting basic concepts, principles, and theories of Human Resources to the unique organizational, management, and mission requirements.
Knowledge, Skills and Abilities that will be evaluated for this position include: •Knowledge of, and skill in applying employee relations, performance management, and compensation and fundamental HR management methods, principles and practices and standardized analytical, and evaluative methods and techniques.  Knowledge is required to advise on and or resolve moderately complex, non-controversial issues pertaining to performance management, awards, or compensation issues and problems for which there are one or more readily apparent solutions.
 •Ability to interpret and analyze basic issues of fact and law.
 •Basic knowledge of other HRO specializations, i.e. recruitment and placement, classification, human resources development, employee benefits, labor relations, etc., for purposes of interacting and resolving specific issues.
 •Ability to perform management advisory services and/or makes informed judgments on specific employee relations’, performance management and compensation issues/cases.  Advises management on appropriate procedures and practices when developing performance improvement plans, and submitting and justifying employee award nominations.
 •Knowledge of the organizational structures of the ARNG and ANG.
 •Ability to communicate both orally and in writing sufficient to develop and present findings and determinations to management and employees to gain acceptance and understanding of findings and recommendations.

Substitution of Education for Experience:  A maximum of 12 months of the required experience may be substituted by successful completion of undergraduate study in an accredited college or university at the rate of 30 semester hours. The education must have been in fields directly related to the type of work of the position.

Must participate in Direct Deposit

A criminal history check will be completed on all selectees before hire date.  

Permanent Change of Station (PCS) funds are not available for this position.

ENLISTMENT CASH BONUSES:   Acceptance of technician position may affect any bonus and/or educational assistance that may be payable.  

WORKING CONDITIONS:  Work is typically performed in an adequately lighted and climate controlled office.  Travel is required for the purpose of meeting with management, conducting on-site training, attending national workshops, symposiums, etc.

PHYSICAL EFFORT: The work is primarily sedentary, although some slight physical effort may be required.

If you are not a member of the Indiana Army National Guard, but are interested in applying for this position, please call the Indiana Army National Guard Recruiting Office at 800-GO-GUARD.  You can also view our website at

If you are a male applicant who was born after 12/31/59 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency.


Once the application process is complete, a review of your application will be made to ensure you meet the job requirements. To determine if you are qualified for this job, a review of your resume and supporting documentation will be made and compared against your responses to the occupational questionnaire. The numeric rating you receive is based on your responses to the questionnaire. The score is a measure of the degree to which your background matches the knowledge, skills and abilities required of this position.  If, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and or experience your score can and will be adjusted to more accurately reflect your abilities. Please follow all instructions carefully. Errors or omissions may affect your rating. 

Please follow all instructions carefully.  Errors or omissions may affect your eligibility.


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Explore the major benefits offered to most Federal employees at


Under 32 USC 709, Veterans Preference does NOT apply. 

For a complete list of Job Vacancy Announcements available at the Indiana National Guard, please visit our website at Indiana National Guard HR Website.


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The complete Application Package must be submitted by 11:59 PM (EST) on Wednesday, July 31, 2013. 

To begin the process, click the Apply Online button to create an account or log in to your existing USAJOBS account. Follow the prompts to complete the assessment questionnaire. Please ensure you click the Submit My Answers button at the end of the process.
To fax supporting documents you are unable to upload, complete this cover page using the following Vacancy ID: 927661.   Fax your documents to 1-478-757-3144.
If you cannot apply online:
1. Click the following link to view and print the assessment questionnaire
View Occupational Questionnaire, and
2. Print this 1203FX form to provide your response to the assessment questionnaire and
3. Fax the completed 1203FX form along with any supporting documents to 1-478-757-3144. Your 1203FX will serve as a cover page for your fax transmission. 

Please do not send/fax/courier/email any applications or supporting documentation to the Indiana National Guard Human Resource Office, you must apply on-line or fax your application to the fax number listed on this announcement with the prescribed Cover Letter. The Human Resource can only process materials received through USA Jobs.


To apply for this position, you must provide a complete Application Package which includes:
1. Your Résumé (Your resume MUST detail your length of basic and specialized experience that pertains to the job you are applying for)
2. A complete
Assessment Questionnaire (Your assessment questionnaire MUST contain an email address)


Nicholas R. Parks
Phone: (317)247-3299
TDD: 317-247-3299
Agency Information:
Indiana National Guard
Joint Forces Headquarters-Indiana
Human Resource Office
2002 South Holt Road
Indianapolis, IN


Once the online questionnaire is received you will receive an acknowledgement email that your submission was successful. Based upon your score, you may be referred to the hiring official. If your name is referred to the hiring official, you may be contacted directly by that office for a possible interview.  You will receive notice via email or by mail, if no email address was provided by you during the application process, once this process is completed (generally 4-6 weeks).  

You will be notified via email during the following phases of this announcement:

  1. Immediately after your application has been submitted.
  2. After the announcement has closed.
  3. After qualifications review, which will inform you if you have been referred to the selection official or not.
  4. Once a selection has been made. 

If at any time you have questions concerning this Job Vacancy Announcement, please contact the Human Resources Specialist by email.  You email should contain the following information:  13-T-Army-175, Human Resources Specialist, and 927661.  The email can be sent to NICHOLAS.R.PARKS4.MIL@MAIL.MIL.

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