This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Administrative Specialist

Department:Department Of Homeland Security

Agency:National Protection and Programs Directorate

Job Announcement Number:FS-921598-KB13

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$42,209.00 to $54,875.00 / Per Year

OPEN PERIOD:

Wednesday, July 31, 2013 to Tuesday, August 06, 2013

SERIES & GRADE:

GS-0301-07

POSITION INFORMATION:

Full Time - Permanent

PROMOTION POTENTIAL:

13

DUTY LOCATIONS:

Few vacancies in the following location(s):
Washington DC, DC United StatesView Map
Arlington, VA United StatesView Map

WHO MAY APPLY:

US Citizens and Status Candidates

JOB SUMMARY:

Secure the Homeland
Proud to Protect

Are you interested in a job where your primary purpose will be to oversee the administrative operations of the assigned office, performing a full range of administrative tasks?  Then consider joining the Office of the Under Secretary, National Protection and Programs Directorate (NPPD), Department of Homeland Security (DHS).

 

Come work with the best to prevent and deter terrorist attacks, protect against and respond to potential threats, ensure safe and secure borders, welcome immigrants and visitors, and promote the free-flow of commerce.  This mission of the U. S. Department of Homeland Security (DHS) is carried out every day by the dedicated men and women who answer the noble calling of public service with courage and enthusiasm.  With a diverse and critical mission, we lead the unified national effort to secure America.  In today's interconnected world, our country's security challenges are constantly evolving.  To meet these challenges, DHS fosters a culture that values and promotes diversity, teamwork, flexibility, and innovation.

 

In Headquarters, we coordinate, plan, and guide the Department's work across all DHS components.  You could enjoy a career that includes research, administration and management, legal work, budget and finance, cyber security, infrastructure protection and intelligence analysis.  Our services touch every U.S. citizen, and our goal is to secure our country across land and sea.  Come join the team who is "Proud to Protect"

 

APPLICATIONS WILL BE ACCEPTED FROM: All U.S. Citizens and Status Candidates.

 

More than one selection may be made from this announcement should the need arise.

KEY REQUIREMENTS

  • U. S. Citizenship is required.
  • Must be able to obtain and maintain a Top Secret/SCI security clearance.
  • Relocation Expenses WILL NOT be paid.
  • Overnight travel of 1-5 nights per month may be required.
  • Appointment is subject to the availability of funds.
  • OGE Form 450 financial disclosure is required.

DUTIES:

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  • Make appointments, arrange conferences and meetings, maintain office records, disseminate instructions and coordinate work with the Office of the Under Secretary.
  • Utilize a variety of automated systems (e.g. Microsoft Word, Excel, databases, etc.) to receive and review all incoming documents; edit all documents; and develop improved routing and internal flow patterns for all communication and correspondence originating from the Office of the Under Secretary.
  • Identify objectives based on an analysis of interrelated issues of effectiveness, efficiency, and productivity to determine approaches needed to achieve objectives and identify specific steps.
  • Study directives and records to detect and eliminate conflict, overlap, and duplication; ensure proper arrangement of materials; and review work processes to provide suggestions for improvement.

 

In addition to the duties listed above, at the full performance level (GS-13) of this position major duties include, but are not limited to: 

  • Serving as liaison for the Office of the Under Secretary including, responding to administrative and programmatic problems brought to the attention of the Executive Leader.
  • Develops, devises and analyzes internal administrative policies, procedures and management processes of the office through independent review, coordination with internal and external components, preparation of special reports, and extensive research and analysis in order to identify and make improvements to administrative work processes, and give technical assistance and guidance in the areas of program effectiveness and efficiency.
  • Attends meetings with top managers and provides assistance as required with explanations and or informs the team of substantive issues as it relates to the office.

 


QUALIFICATIONS REQUIRED:

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Bachelor's degree in a field that provided the knowledge, skills, and abilities necessary to do the work of this position. Such fields include personnel administration, public administration, or business administration AND meet one of the Superior Academic Achievement (SAA) provisions: 1) Class Standing; In the upper third of the graduating class in the college, university, or major subdivision, such as College of Liberal Arts or School of Business Administration, based on the completed courses; 2) Grade-Point Average: A grade-point average of (a) 3.0 or higher out of possible 4.0 ("B" or better) as recorded on the transcript, or as computed based on four years of education, or as computed based on courses completed during the final two years of the curriculum; or (b) 3.5 or higher out of a possible 4.0 ("B" better) based on the average of the required courses completed in the major field, or the required courses completed during the final two years of the curriculum. Note: Grade-point averages will be rounded to the one decimal place. For example: 2.95 = 3.0, 2.94 = 2.9, and 3.45 = 3.5); 3) Election to Membership in a National Scholastic Honor Society; Membership in one of the national scholastic honor societies. Freshman scholastic honor societies cannot be used to meet the requirements of this provision.

OR

At least one year of full-time specialized experience comparable in scope and responsibility to the GS-05 level in the Federal service (obtained in either the public or private sectors.  This experience must include activities such as: 1) Analyzing problems to identify significant factors, gathering pertinent data, and recognizing solutions in order to plan and conduct analysis of straightforward organizational issues; 2) Recommending improvements in organizational effectiveness and processes, and participating in the resolution of problematic management issues; 3) Assisting with analytical studies that identify improvements to the efficiency and effectiveness of administrative programs; 4) Utilizing a variety of office automation applications, such as spreadsheets, word processing, graphics, data bases and communication packages; and 5) Communicating verbally and in writing in order to gather and exchange information and develop correspondence and reports. Your resume must support your claim of experience.

OR

One full year of graduate level study (18 semester hours/27 quarter hours) in a field that provided the knowledge, skills, and abilities necessary to do the work of this position. Such fields include personnel administration, public administration, or business administration.

OR

Combination of experience and graduate education as described in B and C above.  Experience and education should be computed as percentages of the overall requirements and must equal 100 percent when combined.  To combine education and experience, first divide the total amount of graduate semester hours by 18, then take the number of months of experience and divide by 12 months.  Add the percentages together.  The total must equal at least 100% percent to qualify.


Education: For any college courses, graduate work, research, thesis or other non-descript courses listed on your transcript (such as "Independent Research"), please indicate through your resume or attachment memorandum from an academic professor how each course fulfills the specific education requirement, i.e., state number of semester hours credited, topic of study, grade earned.

NOTE: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications (particularly positions with a positive education requirement).  Applicants can verify accreditation at the following website: http://ope.ed.gov/accreditation/search.aspx.  All education claimed by applicants will be verified by the appointing agency accordingly.

Special Instructions For Foreign Education:  If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university.  For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html

Time-in-Grade Requirements: Current Federal employees must have served 52 weeks at the next lower grade in the Federal service.  All qualifications and time-in-grade requirements must be met by the closing date of this announcement.

New employees must serve a one year probationary period.

 

HOW YOU WILL BE EVALUATED:

Once the application process is complete, a review of resume and supporting documentation will be made and compared against your responses to the assessment questionnaire to determine if you are qualified for this job.  If, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and or experience, you may lose consideration for this position.  Please follow all instructions carefully.  Errors or omissions may affect your eligibility.  Qualified candidates will be assigned to a quality category.  The categories are defined as follows:

Best Qualified – Demonstrates better overall or key knowledge, skills, or abilities for a specific position.

Well Qualified – Possesses the knowledge, skills, and abilities which clearly exceed the minimum qualification requirements for the position, but does not necessarily meet the definition of best qualified.

Qualified – Meets the minimum qualifications standards, including any selective placement factors, for a specific position.

Application of Veterans' Preference:   Category rating and selection procedures place those with veteran's preference above non-preference eligible within each category.  Veterans who meet the eligibility and qualification requirements and who have a compensable service-connected disability of at least 10 percent are listed in the highest quality category, except when the position being filled is scientific or professional at the GS-09 grade level or higher.


BENEFITS:

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The Federal Government offers a comprehensive benefits package.   Explore the major benefits offered to most Federal employees at

http://www.usajobs.gov/ResourceCenter/Index/Interactive/Benefits#icc.



OTHER INFORMATION:

Promotion Potential: This position has promotion potential to GS- 13.

Background Investigation:

This position is a special-sensitive position and the tentative selectee must undergo and successfully complete a background investigation for a TS/ SCI clearance as a condition of placement/retention in this position.

Other Information:  

This position has been designated exempt from bargaining unit representation under the national security provision of 5 USC Section 7112(B) (6).

OGE Form 450 financial disclosure is required.

All employees are required to participate in Direct Deposit/ Electronic Funds Transfer for salary payments.

Males born after 12-31-1959 must be registered or exempt from Selective Service (see http://www.sss.gov/).

 

HOW TO CLAIM VETERANS PREFERENCE (FedsHireVets.gov):

If you are a Discharged, Non-Disabled Veteran, you must submit a copy of your DD-214 showing character of discharge (Member 4 copy), or other Documentation of Service and Separation under Honorable Conditions, as listed on the  SF15 . If you don't have your DD-214, you may request it after discharge from the National Archives at  www.archives.gov/veterans.

If you are a veteran within 120 days of dischargeyou must submit signed documentation from the Armed Forces certifying: 1) your expected release/retirement from active duty, 2) under honorable conditions, 3) your pay grade/rank/rate at time of discharge, 4) dates of active duty service, 5) any campaign or expeditionary medals received, 6) dated within 120 days of your separation.

If you are a Disabled Veteran, Purple Heart Recipient, or Mother or Spouse of a Disabled or Deceased Veteranyou must submit all additional proof required by the  SF15 , and if applicable, a completed  SF15. If you don't have your Department of Veterans Affairs letter establishing proof of disability, you may request it at  http://www.ebenefits.va.gov/ or call 1-800-827-1000.

 



HOW TO APPLY:

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To apply for this position, you must provide a complete Application Package which includes:

  1. Your Résumé and other supporting documents specified in the Required Documents section below.
  2. A complete Assessment Questionnaire 

A complete Application Package must be received by 11:59 PM, Eastern Time, on the closing date of Tuesday, August 06, 2013.

* To begin the process, click the Apply Online button to create a USAJOBS account or log in to your existing account.  Follow the prompts to select your USAJOBS resume and/or other documents and complete the assessment questionnaire.  Please ensure you click the Submit My Answers button at the end of the process.

* It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date. 

* To verify your application is complete, log into your USAJOBS account, https://my.usajobs.gov/Account/Login, select the Application Status link and then select the more information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application.  Your uploaded documents may take several hours to clear the virus scan process.

* To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement.  You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.

To fax supporting documents you are unable to upload, complete this cover page http://staffing.opm.gov/pdf/usascover.pdf using the following Vacancy ID FS921598.  Fax your documents to 1-478-757-3144.

If you cannot apply online:

  1. Click the following link to view and print the assessment questionnaire View Occupational Questionnaire, and
  2. Print this 1203FX form to provide your response to the assessment questionnaire http://www.opm.gov./forms/pdf_fill/OPM1203fx.pdf and
  3. Fax the completed 1203FX form along with any supporting documents to 1-478-757-3144. Your 1203FX will serve as a cover page for your fax transmission.


REQUIRED DOCUMENTS:

The following documents are required and must be received by the closing date of this announcement:

1.          Your Résumé

2.          A complete Assessment Questionnaire

3.          Other supporting documents

-      Veterans Preference Documentation, if applicable

-      College transcript(s), if qualifying based on education

-      SF-50, Notification of Personnel Action (if applying as a status candidate with current or former Federal service)

Current or former Federal employees MUST submit a copy of their SF-50 Form which shows competitive service appointment, tenure group, grade, and salary.   If you are applying for a higher grade, please provide the SF-50 Form which shows the length of time you have been in your current/highest grade (examples of appropriate SF50s include promotions, With-in Grade/Range Increases, and SF-50s over one year old).   If you have promotion potential in your current position, please provide proof.  Employees applying with an interchange agreement must provide proof of their permanent appointment.  IF YOU DO NOT SUBMIT ALL OF THE REQUIRED DOCUMENTATION, YOU WILL NOT RECEIVE CONSIDERATION AS A STATUS CANDIDATE.

If you are a displaced Federal employee within in the local commute area of this announcement, you must include ALL the following documents to receive ICTAP consideration for this vacancy:

1.     Proof you are a displaced Federal employee under 5 CFR 330.702 . (e.g., one of the following:  RIF Separation Notice;  Notice of Proposed Removal for Declining a Transfer of Function; Agency certification of inability to place after  termination of work-related disability compensation; OPM Notice of Termination of Disability Annuity; or certification of a Military Reserve Technician or National Guard Technician special disability retirement annuity.) 

2.   SF-50s (Notification of Personnel Action) sufficient to show all of the following : 1) that you held career/career-conditional competitive status in your position of record; 2) the promotional potential of your position of record; and 3) the duty location of your position of record. (NOTE: You may need to submit more than one SF-50.)  

3. Most Recent Performance Appraisal (This requirement does not apply if you qualify for ICTAP due to injury compensation or disability annuity).

 

Interagency/Career Transition Assistance Plan (I/CTAP):  To exercise selection priority for this vacancy, displaced or surplus Federal employees must be rated well-qualified or above (or rated at 85 or above under merit promotion procedures) on the rating criteria for this position. For information on how to apply as a CTAP or an ICTAP eligible see www.opm.gov/rif/employee_guides/career_transition.asp

 

AGENCY CONTACT INFO:

Karen R. Brown
Phone: (209)951-0646
Email: KAREN.BROWN@OPM.GOV
Agency Information:
USOPM San Francisco Services Branch
San Francisco Federal Building
90 Seventh Street Suite 13-300
San Francisco, CA
94103

WHAT TO EXPECT NEXT:

Once the online questionnaire is received you will receive an acknowledgement email that your submission was successful.  Based upon your score, you may be referred to the hiring official.  If your name is referred to the hiring official, you may be contacted directly by that office for a possible interview.

You will receive notice via email or by mail, if no email address was provided by you during the application process, once this process is completed (generally 4-6 weeks).


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Job Announcement Number:

FS-921598-KB13

Control Number:

347553400