This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Staff Assistant

Department:Department Of Labor

Agency:Occupational Safety and Health Administration

Job Announcement Number:DE-13-SF-OSHA-063

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$56,172.00 to $73,019.00 / Per Year

OPEN PERIOD:

Monday, July 15, 2013 to Monday, July 29, 2013

SERIES & GRADE:

GS-0301-09

POSITION INFORMATION:

Full-Time - Permanent

PROMOTION POTENTIAL:

09

DUTY LOCATIONS:

1 vacancy - San Francisco, CA, USView Map

WHO MAY APPLY:

U.S. Citizens; ICTAP and CTAP eligibles in the local commuting area.

JOB SUMMARY:

Opportunities are Open! Begin a challenging career with the U.S. Department of Labor (DOL), and you will help shape the workforce of tomorrow.  DOL offers rewarding opportunities to contribute to a noble mission; to serve and protect American workers, prepare them for new and better jobs, and to ensure the safety and fairness of American workplaces.

The Department of Labor values its customers. Every DOL employee is responsible for delivering good customer service through accurate, courteous, efficient and effective transactions.

DOL seeks to attract and retain a high performing and diverse workforce in which employees' differences are respected and valued to better meet the varying needs of the diverse customers we serve.  DOL fosters a diverse and inclusive work environment that promotes collaboration, flexibility and fairness so that all individuals are able to participate and contribute to their full potential.

This position is located in the Office of the Regional Administrator, Occupational Safety and Health Administration, San Francisco, CA.  The mission of the Occupational Safety and Health Administration (OSHA) is to ensure safe and healthful working conditions for working men and women by setting and enforcing standards and by providing training, outreach, education and assistance.  The mission of the office is to plan, direct, and administer a comprehensive occupational safety and health program throughout the region.

- This position is at the full performance level.
- This position is outside the bargaining unit.  
- Relocation costs will not be paid. 

This position is also being advertised under job opportunity announcement number MS-13-SF-OSHA-074 for status applicants, i.e., current or former career or career-conditional federal employees and individuals eligible under special appointing authorities. To receive consideration for both announcements, you must complete the application process for each announcement separately.

KEY REQUIREMENTS

  • U.S. Citizenship.
  • Requires a probationary period if the requirement has not been met.
  • Appointment to this position may require a background investigation.

DUTIES:

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Incumbent serves as Staff Assistant to the Regional Administrator. Assists the office in coordinating and keeping abreast of the status of ongoing OSHA administrative and management activities in the Region and of the status of various projects, task forces, and due dates in the major program areas through daily contact with the Deputy Regional Administrator and Group Directors. Reviews, identifies, and prepares synopses of correspondence and reports, publications, and other communications. Establishes appropriate control systems and files for correspondence. Maintains logs for required monthly and weekly reports. Responds to inquiries and administrative problems brought to the Regional Administrator's Office by OSHA program and staff officials, and by DOL, Congressional, Federal/State, Union, and industry officials. Receives and reads incoming mail for the supervisor's office. Assembles and organizes material for use by the supervisor during speaking engagements and may draft parts of speeches. Makes necessary arrangements for conferences and staff meetings. Attends principal staff meetings and takes notes of proceedings and action items. Uses word processing software to produce a variety of documents and correspondence. Uses database or spreadsheet software to enter, revise, and retrieve data for standard reports. Transmits and receives electronic mail and messages. Maintains administrative records such as travel vouchers and time/attendance records.


QUALIFICATIONS REQUIRED:

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Applicants must have one year of specialized experience equivalent to at least the next lower grade level (GS-07) in the Federal Service.

Specialized Experience is experience which is in or directly related to the position to be filled and which has equipped the candidate with the particular knowledge, skills, and abilities to successfully perform the duties of the position.

Examples of specialized experience include (but are not limited to): providing administrative support and assistance to management in various program areas; preparing written correspondence, reports, or other communications; developing and maintaining filing or record-keeping systems; coordinating meetings and conferences, including arranging the facilities, preparing the agenda, and organizing materials to be presented; responding to inquiries and problems from individuals at all levels of an organization; and maintaining calendars or logs of events and action items.

Applicants may also substitute education for experience by possessing a master's or equivalent graduate degree or two (2) full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related.

Education must have been gained in a curriculum that is qualifying for the position to be filled. Examples of qualifying curriculums include, but are not limited to: public administration, human resources management, business administration, finance, law, economics, political science, statistics, accounting, and other social sciences.

For additional information, refer to the Office of Personnel Management Operating Manual for Qualification Standards, Group Coverage Qualification Standards for Administrative and Management Positions.


If you wish to use your education as a basis for meeting the eligibility and/or minimum qualification requirements for this position, you must submit academic transcripts demonstrating that you meet the qualifying educational requirements.  If specific course work is required to fulfill the eligibility and/or minimum qualification requirements, you must supply transcripts from each academic institution in which the required courses were taken in order to receive credit for that course work.  See the 'Qualifications and Evaluations' section of this announcement for more details.  

If you do not submit sufficient academic documentation necessary to demonstrate that you meet the eligibility and minimum qualification requirements described in this announcement, your application will be deemed incomplete and you will be ineligible for further consideration for this vacancy.

College Transcript and Evaluation of Foreign Education - The Department of Labor does not recognize academic degrees from unauthorized secondary schools or post-secondary institutions that are not accredited by an accrediting body recognized by the Department of Education.  Any applicant falsely claiming an academic degree from an accredited school will be subject to actions ranging from disqualification from federal employment to removal from federal service. If your education was completed at a foreign college or university, you must show comparability to education received in accredited educational institutions in the United States and comparability to applicable minimum course work requirements for this position.   Click Evaluation of Foreign Education for more information.

Applicants must meet all legal and regulatory requirements.  Reference the "Required Documents" section for additional requirements.

HOW YOU WILL BE EVALUATED:

If you meet the minimum qualifications, you will be evaluated against the evaluation factors below and will be placed into a category based on your vacancy question responses.

Categories
Category A - Meets the basic qualification requirements for the vacancy and has successful experience in the same or similar job that has demonstrated superior proficiency in applying critical competencies required by this position to work of increased levels of difficulty and complexity.

Category B - Meets the basic qualification requirements for the vacancy and demonstrates satisfactory proficiency in the critical competencies required by this position.

Category C - Meets the specialized experience described in the minimum qualifications requirements section of this announcement and demonstrates proficiency in the basic competencies.

Evaluation Factors (Competencies) - All qualified applicants will be evaluated on the following key competencies (click Evaluation Tools for information):
Evaluation Factors (Competencies) - All qualified applicants will be evaluated on the following key competencies:

Writing: Recognizes and uses correct English grammar, punctuation, and spelling; communicates information (for example, facts, ideas, or messages) in a succinct and organized manner; produces written information, which may include technical material, that is appropriate for the intended audience.

Interpersonal Skills: Shows understanding, professionalism, courtesy, tact, empathy, concern, and politeness to others; develops and maintains effective relationships with others; may include effectively dealing with individuals who are difficult, hostile, or distressed; relates well to people from varied backgrounds and different situations; is sensitive to cultural diversity, race, gender, disabilities, and other individual differences.

Administrative Program Knowledge: Knowledge and application of administrative programs, principles, practices, guidelines, systems and other techniques.

Technology Application: Uses computers and computer software applications.

Self-Management: Organizes work and sets realistic personal goals; displays a high level of initiative, effort, and commitment towards completing assignments in a timely manner; is motivated to achieve; demonstrates responsible behavior.

The information you provide may be verified by a review of your work experience and/or education, by checking references and through other means (ex. interview).  The examining Human Resources Office (HRO) makes the final determination concerning applicant ratings. Your resume MUST provide sufficient information to substantiate your responses to the vacancy questions.  If not, the HRO may amend your responses to more accurately reflect the level of competency indicated by the content of your resume.  Your evaluation may also include a review by a Human Resources Specialist or panel and may include other assessments (ex. interview, panel review, written test, writing sample, etc.)

INFORMATION FOR ICTAP ELIGIBLES ONLY: If you are eligible for special priority selection under ICTAP, you must be well-qualified for the position to receive consideration.  ICTAP eligibles who are placed into Category B or higher will be considered "well-qualified".

Click Application of Veterans Preference for Category Rating Jobs for more information.


To preview questions please click here.


BENEFITS:

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The Department of Labor (DOL) offers a great benefit package to eligible employees.  The benefit package includes but is not limited to health benefits, supplemental dental and vision plans, flexible spending accounts, 13 days paid sick leave per year, vacation leave and 10 paid holidays per year.  We offer a variety of employee benefit options, a family-friendly work environment, a child care subsidy program, transit subsidy program, career assistance program, health services and fitness programs, access to LifeCare, a resource and referral service and more.  For a comprehensive site about all federal benefits, please refer to OPM.  For specific DOL benefits information, please refer to DOL BENEFITS.

OTHER INFORMATION:

The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

Refer to these links for more information: GENERAL INFORMATION, REASONABLE ACCOMMODATION, ADDITIONAL DOCUMENTATION, SELECTIVE SERVICE REGISTRATION, PROBATIONARY PERIOD, FORMER FEDERAL EMPLOYEES

HOW TO APPLY:

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Follow the 5 steps below to apply.  Your application and ALL required supplemental documents must be received by 11:59 pm Eastern Time (ET) on the vacancy closing date to be considered.  Paper applications and supplemental documents submitted in any other manner without prior approval from the vacancy contact will not be considered.

For more details, click How To Apply Detailed Instructions Document .  For help, refer to the Vacancy Contact in the "Questions about this job" section.  SAVE your information before the 30 MINUTE TIMEOUT!

STEP 1 - Create USAJOBS Account, including Resume and Saved Documents
Your resume must provide sufficient information to substantiate your responses in the self-assessment vacancy questions.  If not, the HRO may amend your responses to more accurately reflect the competency indicated by resume content.

STEP 2 - Answer Vacancy Questions (DOORS)
Click the Apply Online button, which is available when you search for a job on www.usajobs.gov, click on the title and proceed.

STEP 3 - Submit Supplemental Documents
Submit the required documents (only if applicable to you) specified in the "Required Documents" section of this vacancy by the close date.  For details: click How to Submit Supplemental Documentation Document.  Warning: If you submit a document using the same document title, the 2nd submission will OVERWRITE the 1st submission.

STEP 4 - Review Application and click Finish  Click here to submit an updated resume after initial application.

STEP 5 - Edit Application as needed by 11:59 pm ET of Close Date


REQUIRED DOCUMENTS:

The following documents must be submitted by 11:59 p.m. (ET) on the vacancy closing date. Follow the instructions: click How To Submit Supplemental Documentation Document.  You are not required to submit a document if it does not apply to you. Warning: If you submit a document using the same document title, the 2nd submission will OVERWRITE the 1st submission.

- Veterans Documents (if applicable): To be considered as a 5-point preference eligible, you must submit a copy of your Certificate of Release or Discharge From Active Duty, DD214. Your DD-214 must show the type of discharge and dates of active duty.  To claim 10-point preference, you must submit a copy of your DD214; an Application for 10-point Veteran's Preference, SF15; and the proof of entitlement of this preference which is normally an official statement, dated 1991 or later, from the Department of Veterans Affairs certifying to the present existence of the service-connected disability and indicating the percentage of your disability. (For active duty service members expecting to be honorably discharged or released within 120 days, click Active Duty)  Without this documentation, you will not receive veteran's preference.  For more information, go to: http://www.fedshirevets.gov/hire/hrp/vetguide/index.aspx

- Displaced Employee Placement Documents - Only required if requesting priority consideration under CTAP or ICTAP eligibility.

- Cover Letters are not mandatory and will not be used to verify experience, but may be submitted

Applicants selected for employment who are not current DOL employees will be required to provide proof of citizenship, and the E-Verify system will be used to confirm the employment eligibility of all new hires.

AGENCY CONTACT INFO:

Sabrina Lee
Phone: 415-625-2404
Fax: 000-000-0000
TDD: 800-877-8339
Email: fed-jobs-san@dol.gov
Agency Information:
Labor, Occupational Safety and Health Admin
90 7th Street
Suite 12-300
San Francisco, CA
94103
US
Fax: 000-000-0000

WHAT TO EXPECT NEXT:

Once your complete application is received, we will conduct an evaluation of your qualifications and refer candidates for selection consideration.  Candidates will be referred to the hiring manager for further consideration and possible interview.  You will be notified of the outcome.  A selection is expected to be made within 30 calendar days from the issuance date of the certificate.

To check the status of your application: Click here.  To sign up for Application Status Updates via email: Click Here.

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Job Announcement Number:

DE-13-SF-OSHA-063

Control Number:

347517800