This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Supervisory Clerk, Hearings

Department:Department Of Commerce

Agency:Patent and Trademark Office

Job Announcement Number:PTAB-2013-0009

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.


$89,033.00 to $115,742.00 / Per Year


Friday, July 12, 2013 to Sunday, July 28, 2013




Career/Career-Conditional appointment in the Competitive Service. - This is a Full-Time, Permanent,




1 vacancy - Alexandria, VA, USView Map


Applications will be accepted from all United States Citizens and Nationals. This position is also being announced under the USPTO's Merit Promotion Program.  The job announcement number is PTAB-2013-0003.


This position is located at the Patent Trial and Appeal Board (PTAB) which hears and decides appeals from adverse decisions of examiners concerning applications for patents; determines priority and patentability of inventions in interferences; conducts Inter Partes Reviews, Post Grant Reviews, proceedings under the Transitional Program for Covered Business Methods Patents, and Derivation Proceedings; and makes final determinations in the U. S. Patent and Trademark Office (USPTO) as to questions of priority and patentability.

The position reports directly to the Chief Clerk of the Board for the PTAB and is responsible for managing all oral hearings for appeals, interferences, and other trial proceedings, ensuring proper coordination with Lead Judges.

Work for the largest Intellectual Property Rights Firm in the United States - United States Patent and Trademark Office (USPTO). The U.S. Patent and Trademark Office have been serving the economic interests of America for more than 200 years. We are responsible for granting US intellectual property rights for patents and trademarks. Our efforts have provided inventors exclusive rights over their discoveries. It's an effort that continues to contribute to a strong global economy, to encourage investment in innovation and to cultivate an entrepreneurial spirit for the 21st century. The USPTO is headquartered in Alexandria, Virginia, and has over 9,500 employees, including engineers, scientists, attorneys, analysts, IT specialists, etc. all dedicated to accomplishing the USPTO’s mission, vision, strategic goals and guiding principles. For more information about the USPTO, please visit the USPTO Careers Website.


  • You must be a U.S. Citizen or National.
  • Your resume and question responses must demonstrate the job-related KSAs.
  • You must meet the definition of specialized experience.


Back to top

  • Manages all aspects of receipt and docketing of heard appeals and interferences.
  • Manages the assignment of heard panels in coordination with the Chief Judge, Deputy Chief Judge, and appropriate Lead Judges. 
  • Works with Administrative Patent Judges to schedule trial hearings.
  • Manages all phases of the oral hearing process, including: hearing scheduling (developing, publishing and distribution of hearing calendars); hearing notification; hearing room management (scheduling, deconfliction, equipage, ushering); special requests (including, but not limited to, special equipment, telephonic/electronic hearings, and miscellaneous requests for accommodation); and timely and effective hearing status updates to all relevant PTAB personnel.
  • Exercises the full range of supervisory responsibilities for a small staff, grades GS-06 through GS-11. 
  • Assigns duties and responsibilities as appropriate, and modifies assignments to meet changing needs of the PTAB and workload. 
  • Identifies employee developmental needs and provides or arranges for training (formal and on-the-job) to maintain and improve job performance.
  • Oversees court reporters’ performance in relation to their contract.
  • Directs transcript processing, including production, review, receipt, correcting, and posting to public websites as appropriate.
  • Responsible for consolidating, rescheduling, postponing, and cancelling of hearings, and advising all parties as to determinations utilizing standard tools such as Microsoft Office Suite.
  • Coordinates attendance of VIPs, tour groups, and special requests for tours and hearing attendance.


Back to top

You must meet the United States Office of Personnel Management's (OPM) qualification requirements (including specialized experience and/or educational requirements) for the advertised position. You must meet all eligibility and qualifications requirements by the closing date of the job announcement. Additional information on the qualification requirements is outlined in the OPM Qualifications Standards Handbook of General Schedule Positions. It is available for your review on the OPM website at

Specialized Experience is experience that has equipped you with the particular knowledge, skills and abilities to perform successfully the duties of the position, and that is typically in or related to the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level. Candidates for the GS-13 grade level must have at least 52 weeks of specialized experience equivalent to the next lower GS-12 grade level in the Federal service.

Specialized experience for this position is defined as experience coordinating day to day operations for a variety of trial proceedings including scheduling, hearing notifications, and hearing room management in addition to developing and implementing plans, goals, and streamlining for the oral hearing process.

There is no educational requirement for this position.  Education may not be substituted for experience for this position.



Your eligibility for consideration and qualifications for the position will be determined based upon a review of your detailed resume and your responses to job specific self-assessment questions. Your resume will be evaluated based on evidence of your ability to demonstrate the knowledge, skills, and abilities (KSAs) for this position, possession of any specialized experience, and how well your background and experience relates to the self-assessment questions in the job announcement. The self-assessment questions relate to the following knowledge, skills, abilities, and competencies:

KSA 1 - Ability to coordinate multiple schedules simultaneously and to provide on-site hearing support to include scheduling, ushering, accommodation requests, and status updates.

KSA 2 - Skill in supervising staff to accomplish program objectives through combined technical and administrative program oversight.

KSA 3 - Knowledge of court and legal practices and procedures as well as legal terminology and concepts.

KSA 4 - Skill in written and oral communication to exhibit tact, diplomacy, persuasiveness and competence.

Your application will then be evaluated and rated under Category Rating and Selection procedures. Category rating procedures evaluate your total qualifying experience, education, and training and assigns them into a single, pre-defined quality category Qualified applicants are assigned to one of three categories following a review of their resume and other supporting documentation. Each category is defined as follows:

Best Qualified - Applicant possesses exceptional experience with a background that demonstrates a superior level of knowledge, skills, abilities, and competencies required to perform the duties of the position.

Well Qualified - Applicant possesses good experience with a background that demonstrates a satisfactory level of knowledge, skills, abilities, and competencies required to perform the duties of the position.

Qualified - Applicant possesses the minimum qualifications with a background that demonstrates a basic level of knowledge, skills, abilities, and competencies required to perform the duties of the position.

Veterans’ preference is applied by listing preference eligibles ahead of non-preference eligibles within the same quality category in which they are placed. Qualified preference eligibles with a compensable service-connected disability of at least 10 percent will be placed at the top of the highest quality category ("Best Qualified"), except when the position being filled is scientific or professional at the GS-9 grade level or higher. A selecting official may make selections from the highest quality category (Best Qualified) provided no preference eligible in that category is passed over to select a non-preference eligible in that category.

For more information on category rating procedures, please visit the Category Rating Fact Sheet.

Please note that a complete application is required for consideration. (Please review the “Required Documents” section of this job announcement to see what must be included in a complete application).

To preview questions please click here.


Back to top

The United States Patent and Trademark Office offers a comprehensive benefits package that includes, in part, paid vacation, sick leave, paid holidays, life insurance, health benefits, and participation in the Federal Employees Retirement System. Alternative Work Schedule (AWS) and Telework Program are available to eligible employees.

Please visit USPTO New Employee Information for additional information.

Visit Working for the Federal Government to explore the major benefits offered to most Federal employees.


Applicants applying for this position must be a United States Citizen. 

If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System. If you are exempt from registration under Selective Service Law, you must provide appropriate proof of exemption. Please visit the Selective Service System website for more information.

This is a Non-Bargaining Unit position.

This is a Public Trust position and has a risk level designation of “moderate”.

Except as prohibited by law, all applicants tentatively selected for positions needing a Top Secret Clearance will be required to submit to a urinalysis to screen for illegal drug use prior to appointment and, if appointed, the incumbent will be subjected to random drug testing procedures.

Background Investigation - If selected for this position, you may be required to complete a Declaration for Federal Employment (OF-306), which includes a fingerprint and credit check, to determine your suitability for Federal employment and to authorize a background investigation.

The USPTO participates in E-Verify. For more information on E-Verify, please visit the Department of Homeland Security Website.

Probationary Period - If selected, you may be required to complete an initial one-year probationary period.

Supervisory Probationary Period - If selected, you may be required to complete an initial one-year supervisory probationary period.

All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choice.

Relocation Expenses are not authorized and will not be paid.

Individuals who have special priority selection rights under the Agency Career Transaction Assistance Program (CTAP) or Interagency Career Transition Assistance Program (ICTAP) will be eligible if it is determined that they have exceeded the minimum qualifications for the position. Information about CTAP/ICTAP eligibility is on the Office of Personnel Management’s Career Transition Resources website 

CTAP/ICTAP documentation requirements are listed in the "Required Documents" section of this announcement.

More than one selection may be made from this announcement if additional identical vacancies in the same title, series, grade, and unit occur within 90 days from the date the certificate was issued.

All application materials become the property of the United States Patent and Trademark Office.


Back to top

You MUST apply online. If you experience difficulties with the application process or do not have access to a computer, please contact the HR Specialist listed as the point of contact before the closing date of this job announcement.

If you are a new user to the USAJobs Site and have never registered for an account; you will first need to create an account profile with your basic contact information and a resume to begin applying. You must be a registered USAJobs user AND you must be signed-in to your account in order to apply for this position. For help setting up an account or for general help using USAJobs, go to USAJobs Help Page.

Once you have gathered all of the required information and are ready to begin the application process, click the "APPLY ONLINE" button at the right side of the page. You will then be directed away from USAJobs to the Department of Commerce application site for USPTO.

Need Help?

If you experience any difficulties with the application site, help is available! If you have problems completing your on-line application, contact the Monster Hiring Management Help Desk at 1-866-656-6831 or by e-mail at The help desk is available Monday - Friday 7:00 a.m. to 7:00 p.m. Eastern Standard Time. You may call and leave a voice mail message at all other times.

All required supporting documents will be collected electronically via the USAJobs “Saved Documents” feature.


A complete application consists of:

1. A resume or any other written format you choose to describe your job-related qualifications; optional cover letter: Your resume should indicate your citizenship and should list your educational and work experience including job titles, salary, employment dates, duties and accomplishments, experience and how it relates to the KSAs in the job announcement. Please Note: Responses to job questions that are not fully supported by the information in your resume may result in adjustments to your rating. Any experience claimed in a cover letter should be substantiated by information contained in your resume.

Supporting Documentation:

PLEASE NOTE: Applicants who meet the minimum eligibility and qualification requirements for this position may be contacted within 7 business days of the closing date of this announcement to submit follow-up supporting documentation if applicable. Applicants claiming veterans’ preference entitlement or CTAP/ICTAP eligibility who fail to submit supplemental documentation within 5 business days of receiving the request will not lose consideration for this position, however they will not be entitled to special or priority consideration. Supporting documents that may be requested of applicants after the closing date of this announcement are:

1. Veterans’ Preference Documentation: If you are a veteran with preference eligibility, you will be asked to submit a Member 4 copy of your DD-214. If you have multiple DD-214, please submit the Member 4 copy for each length of service.  If you are a preference eligible claiming a service connected disability of 10 percent or more, you will be asked to submit documentation (i.e. a letter dated 1991 or later from the Department of Veterans Affairs or from a branch of the Armed Forces) certifying to the veteran’s present receipt of compensation. Veterans must include dates of military service within the automated application process, and submit Member 4 copy of each Certificate of Release or Discharge from Active Duty, DD-214. For more information, please visit Special Appointing Authorities for Veterans.

2. Career Transition Assistance Program (CTAP) or Interagency Career Transition Assistance Program (ICTAP) documentation: Applicants will be asked to submit:

  1. A copy of your specific RIF notice, written notice of your expected separation or other documentation of priority consideration status;
  2. A copy of your latest SF-50 noting current position, grade level, and duty location;
  3. A copy of your last performance appraisal; and
  4. Any documentation from your agency that shows your current promotion potential.

You can choose ONE of the following methods to submit Supporting Documents:

1) You can upload your documents when you register or update your information on the Department of Commerce application site which you access through the USAJobs site.


2) You can fax your documents to 571-258-4052 using the system generated fax cover sheet.

Your application and all required documentation must be received by 11:59 p.m. Eastern Standard Time on the closing date of this job announcement.

NOTE: The preceding documentation requirements are based on job requirements and individual applicant eligibility. Not all documents are applicable to all applicants--if you are unsure which documents apply to you, contact the HR Specialist listed on this announcement.

Review your resume and responses carefully. Responses to job questions that are not fully supported by the information in your application package may result in adjustments to your rating. A Human Resources Representative will validate the qualifications of those candidates eligible to be referred to the hiring official.


David Russell
Phone: 571-272-6135
Fax: 000-000-0000
Agency Information:
550 Elizabeth Lane
Elizabeth Townhouse
Alexandria, VA
Fax: 000-000-0000


You will receive a notice generated by the USAJobs System when you have successfully submitted your application.  After all application packages have been received, we will review your application and transcript(s) (if you are qualifying based on education) to ensure you meet the basic qualification requirements.  We will evaluate each applicant who meets the basic qualifications on the information provided and you may be contacted for follow-up supplemental documentation.  It is the applicant’s responsibility to provide any supplemental documents or information requested by the Office of Human Resources within the allocated timeframes.  Failure to submit requested documents or information within 5 business days of receiving the request may result in your application not receiving further consideration.

You can check the status of your application by logging into USAJOBS.  You may also sign up to receive automatic emails anytime the status of your application has changed by logging into your USAJobs Account, editing your profile and changing the "Notification Settings" to indicate that you want to be notified by email when the status changes.  Information regarding the status of your application should be updated in the system within 2 weeks after the closing date of this job announcement.

Back to top
Print Preview

Job Announcement Number:


Control Number: