This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Museum Specialist (Art)

Agency:Smithsonian Institution

Job Announcement Number:13R-CR-298791-TRF-SAAM

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.


$51,630.00 to $67,114.00 / Per Year


Thursday, July 11, 2013 to Wednesday, July 17, 2013




Full-Time, Permanent. - This is not a Federal Position, but has similar requirements and benefits.




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This position is open to all candidates eligible to work in the United States.


This position is located in the Registrar's Office in the Smithsonian American Art Museum (SAAM), Smithsonian Institution (SI). The incumbent assists the SAAM Associate Registrar and the SAAM Collections Manager for Paintings and Sculpture in the operation of SAAM's Registrar's Office. He/she is responsible for the proper care, maintenance and storage of the SAAM collection of works of art in the Donald W. Reynolds Center (DWRC) and the Renwick Gallery, and the SAAM off-site facilities.

The Smithsonian Institution values and seeks a diverse workforce. Join us in "Inspiring Generations through Knowledge and Discovery."


  • Pass Pre-employment Background Investigation
  • Complete a Probationary Period
  • Maintain a Bank Account for Direct Deposit/Electronic Transfer


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  • Develops storage area for maximum utilization of space, accessibility, safety and security, allocating specific spaces to items of like media or the same historical period.
  • Protects works from deterioration. Devises methods for storing particularly unique or fragile items.  Controls admittance and applies security protocols.  Maintains records for incoming and outgoing objects.
  • Inventories collections according to SI policy.  Ensures cataloguing of objects according to museum standards.  Labels and numbers accessions and loans.  Supervises digitization and updates the collection information system.
  • Locates and retrieves objects and inspects them for evidence of damage or deterioration.  Safely handles and moves objects between locations.  Assists with installation or de-installation, packing and crating.
  • Assists staff and visitors in the study of objects.  Responds to public inquiries and schedules appointments to view objects and monitors visits.


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Experience: You must have one year of full time experience related to the operation or management of a museum or similar collection of valuable objects at the GS-07 level that is close or similar to the work of this job. For this vacancy, Specialized Experience is defined as activities such as safely storing, recording, tracking, inventorying, moving and handling art objects in a museum.

 Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week.

Or Education: Two full academic years of progressively higher level graduate education or master's or equivalent graduate degree related to the position.

Or a Combination: Education and experience may be combined to meet the basic qualifications; For a full explanation of this option please see the Qualification Standards.

Special Instructions for Foreign Education: If you are qualifying by education and/or you have education completed in a foreign college/university described above, it is your responsibility to provide transcripts and/or proof of U.S. accreditation for foreign study. For instructions on where to fax these documents, see the "Required Documents" section of this announcement


Qualification requirements must be met within 30 days of the job announcement closing date.


Your application will be evaluated first for the basic qualifications described above. The applications that meet the basic qualifications will be evaluated further against the following criteria:

  1. Knowledge of professional practices related to fine arts collection care, storage, inventory and documentation.
  2. Knowledge of art techniques and schools of art and artist with particular emphasis on American painting and sculpture.
  3. Knowledge of safe handling & packing methods for works of art.
  4. Knowledge of museum collection information systems.
  5. Knowledge of museum cataloguing standards.
  6. Ability to assist researchers.
Important Note: Your resume and supporting documentation will be compared to your responses to the occupational questionnaire or other assessment tool for consistency. If a determination is made that you have rated yourself higher than is supported by your resume, you will be assigned a rating commensurate to your described experience. Your resume should provide detailed information regarding how your education and experience relate to this position, including the major duties and qualifications criteria listed.
To preview questions please click here.


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The Smithsonian offers a comprehensive benefits package that includes, in part, vacation and sick leave, holidays, commuter benefits, health/life insurance, and accidental insurance.


Please see Benefits at for a complete description.


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Click on the "Apply Online" button on the upper right side of the page. Please Note:
  • You must apply for this position online through the 'Apply Online' button and submit required supplemental documents (if they are relevant to you).
  • You may submit required documents by uploading them online during the application process; OR You may manually fax required documents. Faxes are received by an automated system, not a physical fax machine. Documents that are faxed as part of the application process must be sent with the system generated cover sheet by the closing date. Documents faxed without the system generated coversheet are not retrievable and cannot be considered as part of the application package.
  • The complete application package, including any required documents, is due in the Smithsonian Office of Human Resources on the closing date of the announcement by 11:59 PM Eastern Time.
  • If you are unable to apply online, paper applications may be accepted with prior approval of the Contact Person listed below.


Your application package should include the following documents:
  • Detailed resume created in the USAJOBS Resume Builder.
  • Unofficial school transcripts, if the position has an education requirement or if you are using education to qualify. If selected for the position, you must provide an official transcript before appointment.
  • Proof of U.S. accreditation for foreign study, if applicable.


Connie Royal
Phone: 202-633-6342
Fax: 571-258-4052
TDD: 202-633-6409
Agency Information:
Office of Human Resources
POB 37012, 600 Maryland Avenue, MRC 517
Suite 5060
Washington, DC
Fax: 571-258-4052


At the end of the application process you will be able to create and save a PDF file that contains your responses to the assessment questions. You may save this file as initial receipt of your application. After the job announcement closes, you will receive an email from the Smithsonian with confirmation of receipt. The Smithsonian receives many applications for each job. Each application is reviewed carefully which may take a few weeks. We will send you an e-mail to update you as we go through phases of the application review process. You may also check your application status by logging into and selecting the tab "My USAJOBS;" e-mailing; or by contacting the Office of Human Resources Representative listed. Additional Information:
  • Tips on applying for Smithsonian jobs are available at
  • The Smithsonian does not pay relocation expenses.
  • The Smithsonian embraces diversity and equal employment opportunity (

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