This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:STAFF SUPPORT ASSISTANT (OA), GS-0303-07

Department:Department Of The Interior

Agency:Interior, Bureau of Indian Affairs

Job Announcement Number:AB-13-31

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$31,315.00 to $50,431.00 / Per Year

OPEN PERIOD:

Tuesday, July 02, 2013 to Monday, July 22, 2013

SERIES & GRADE:

GS-0303-05/07

POSITION INFORMATION:

Full Time - Permanent

PROMOTION POTENTIAL:

7

DUTY LOCATIONS:

1 vacancy in the following location:
Rosebud, SD United StatesView Map

WHO MAY APPLY:

BUREAU-WIDE / INDIAN PREFERENCE ELIGIBLES / CURRENT STATUS EMPLOYEES OR FORMER EMPLOYEES WITH REINSTATEMENT ELIGIBILITY

JOB SUMMARY:

The Bureau of Indian Affairs is the lead agency for the United States in carrying on a government-to-government relationship with the tribal nations. A challenging and dynamic place to work, it enhances the quality of life, promotes economic opportunity, and carries out the responsibility to protect and improve the trust assets of American Indians, Indian tribes and Alaska Natives.

STAFF SUPPORT ASSISTANT (OA), GS-0303-5/6/7,
#4431040A, Great Plains Region, Rosebud Agency,
Deputy Superintendent - Trust Services,
Branch of Fire Management,
Rosebud, South Dakota

 

GS-7:  $38,790 - $50,431  Per Annum
GS-6:  $34,907 - $45,376  Per Annum
GS-5:  $31,315 - $40,706  Per Annum

 

NOTE: TRAVEL AND RELOCATION EXPENSES WILL NOT BE AUTHORIZED.  ANY RELOCATION EXPENSES ASSOCIATED WITH REPORTING FOR DUTY WILL BE THE RESPONSIBILITY OF THE SELECTED EMPLOYEE.

 

INDIAN PREFERENCE: Preference in filling vacancies is given to qualified Indian candidates in accordance with the Indian Preference Act of 1934 (Title 25, USC, Section 472). Verification of Form BIA-4432 must be submitted with the application if claiming Indian Preference. Indian Preference eligibles that are not currently employed with the Federal service will be appointed under the Excepted Service Appointment Authority Schedule A, 213.3112(A)(7).

 

VETERANS EMPLOYMENT OPPORTUNITIES ACT (VEOA): Preference eligibles may apply for permanent positions (career or career-conditional appointments) under merit promotion procedures for VEOA appointments; however, veteran’s preference is not a factor in these appointments. To be eligible for a VEOA appointment, a veteran must be a preference eligible OR veteran separated after 3 or more years of continuous active service performed under honorable conditions. Applicants must submit a copy of their DD-214 for verification of eligibility. For more information, click here: http://www.fedshirevets.gov/job/shav/index.aspx#veoa

 

KEY REQUIREMENTS

  • US CITIZENSHIP REQUIRED.
  • A BACKGROUND SECURITY INVESTIGATION WILL BE REQUIRED FOR ALL NEW HIRES.
  • APPOINTMENT MAY INCLUDE A REQUIREMENT FOR ONE YEAR PROBATIONARY PERIOD.
  • APPLICATIONS WILL ONLY BE ACCEPTED ONLINE OR BY FAX.
  • A VALID DRIVER'S LICENSE IS REQUIRED.

DUTIES:

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NOTE: If the position is filled at a lower grade level, subsequent promotion to the next grade level will be processed without further competition under the Merit Promotion Program at such time as performance and qualification requirements are met and classification review discloses the duties being performed properly warrant classification to the next higher grade level.

 

SUMMARY OF DUTIESThe incumbent participates actively in the management of the Fire Management Office by independently performing technical and routine administrative and miscellaneous clerical work:
·   Receives and screens inquiries by telephone or personal visitors. 

·   Prepares a variety of reports, forms, and correspondence in final form from rough draft, written and/or oral instructions; and reviews outgoing correspondence to insure adherence to procedure and grammatical accuracy. 

·   Serves as timekeeper for the branch; and provides technical advice and assistance regarding timekeeping, correspondence, procurement, travel, cuff accounts, files and records management systems.

·   Maintains a suspense record and/or call up system on Congressional and other deadline correspondence to insure timely reply or action.

·   Responsible for maintaining an accurate and current cuff account of the assigned budget for the branches; and for financial entering and retrieving of data to and from the automated data processing system in relation to budget and finance such as obligations for travel, purchases, and invoices.

·   Makes arrangements for conferences, including space, people, time, etc.; and prepare/process travel arrangements.

·   May act as radio operator (dispatcher) when fire personnel are on a fire line.


QUALIFICATIONS REQUIRED:

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EXPERIENCE AND EDUCATION REQUIREMENTS: (OPM Operating Manual, Qualification Standards for Clerical and Administrative Support Positions, GS-0303).


GS-7:  1 year of specialized experience equivalent to the GS-6 grade level in the Federal service which involved providing program and administrative support such as preparing and reviewing correspondence and reports;  processing time and attendance records; maintaining office filing systems; assisting with budget activities; arranging for conferences, meetings, and training sessions; scheduling meetings and making travel arrangements and processing vouchers; answering telephone calls and greeting visitors; serving as a mail clerk; and ensuring that all requests for action or information are acted upon and due dates are met.


GS-6:  1 year of specialized experience equivalent to the GS-5 grade level in the Federal service which involved providing program and administrative support such as answering telephone calls and greeting visitors; serving as a mail clerk; processing time and attendance records; preparing correspondence; maintaining office filing systems; making travel arrangements; ensuring that all requests for action or information are acted upon and due dates are met; and assisting with budget activities.


GS-5:  1 year of specialized experience equivalent to the GS-4 grade level in the Federal service which involved clerical work such as preparing correspondence, maintenance of logs and clearing and categorizing files or documents to aid in delivery of documents or files to the appropriate file format; in addition to work involving word processing; assisting with making travel arrangements; assisting with budget activities; processing time and attendance records; and maintaining office filing systems OR 4 years of successfully completed education above the high school level.


SPECIALIZED EXPERIENCE:  Experience which is in or directly related to the line of work of the position to be filled and which has equipped the applicant with the particular knowledge, skills, and abilities to successfully perform the duties of the position, and is typically in or related to the position to be filled.  The above examples are not all inclusive (refer to the summary of duties for specialized experience).


PROFICIENCY REQUIREMENTS: In addition to meeting the experience or education requirements, for all positions titled as Office Automation or any clerical positions which has parenthetical title of Office Automation (OA), applicants must have typing proficiency of 40 words per minute (wpm) and knowledge of general office automation software such as, word processing, personal computer, electronic mail, database management, spreadsheet, etc.  Failure to provide OA proficiency will resut in loss of consideration.  Applicants may meet the office automation requirement by passing the appropriate test, presenting a certificate of proficiency from a school or other organization authorized to issue such certificates by the Office of Personnel Management local office or by self-certifying their proficiency.


 

SUITABILITY, CLEARANCE & REQUIREMENTS: A background security investigation will be required for all new hires. Appointment will be subject to the applicant’s successful completion of a background security investigation and favorable adjudication. Failure to successfully meet these requirements will be grounds for termination.

OTHER:   Incumbent will be required to travel and operate a government-owned or leased motor vehicle in the performance of duties, therefore, a valid driver’s license is required.  Incumbent must have a safe driving record within the three-year period immediately preceding submittal of GSA Form 3607 and be able to meet the safe driving requirements of the Bureau of Indian Affairs.

The Bureau of Indian Affairs has determined that the duties of this position are not suitable for telework under any circumstances.


Government quarters are not available. 

HOW YOU WILL BE EVALUATED:

As part of the application process, you are required to respond to a series of questions designed to assess your possession of the following knowledge, skills, and abilities:

  • MANAGES AND ORGANIZES INFORMATION
  • TECHNICAL COMPETENCE
  • APPLIES TECHNOLOGY TO TASKS
  • CUSTOMER SERVICE

We will compare your resume and supporting documentation to your responses on the assessment questionnaire. If you rate yourself higher than is supported by your resume, your score may be adjusted to more accurately reflect your abilities.

 


BENEFITS:

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The Bureau of Indian Affairs offers a comprehensive benefits package. This link provides an overview of the benefits currently offered: http://www.usajobs.gov/ResourceCenter/Index/Interactive/Benefits#icc

 



OTHER INFORMATION:

CTAP & ICTAP APPLICANTS: Career Transition Assistance Program (CTAP) or Interagency Career Transition Assistance Program (ICTAP) participants who are well qualified may apply for this position. To be eligible for consideration under CTAP, an applicant must provide written notification that they will be losing their current federal position. To be eligible for consideration under ICTAP, an applicant must provide proof that they have lost their federal position within the last year. To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated at 85 or above on the rating criteria for this position. Federal employees seeking CTAP/ICTAP eligibility must submit proof that they meet the requirements of 5 CFR 330.605(a) for CTAP and 5 CFR 330.704 for ICTAP. This includes a copy of the agency notice, a copy of their most recent Performance Rating and a copy of their most recent SF-50 noting current position, grade level, and duty location. Please annotate your application to reflect that you are applying as a CTAP or ICTAP eligible. For more information regarding CTAP & ICTAP, please visit:
http://www.opm.gov/rif/employee_guides/career_transition.asp

 

NOTICE TO MALE APPLICANTS: Section 1622 of the Defense Authorization Act of 1986, prohibits any male born after December 31, 1959, from being appointed to a position in an executive agency if he has knowingly and willfully failed to register with the Selective Service System. Male applicants born after December 31, 1959, will be required to complete a certification document to confirm their Selective Service registration status, if selected for appointment.

 



HOW TO APPLY:

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To Apply Online:

  • Click the Apply Online button and follow the prompts to register
  • Answer the Questionnaire and click on SUBMIT my answers
  • UPLOAD all required documents and other supporting documents
  • To return to your saved application, log in to your USAJOBS account at www.usajobs.gov
  • Click on Application Status
  • Click on the position title and select Apply Online to continue

We strongly encourage you to apply online. However, if you cannot apply online, you may FAX your assessment questionnaire, resume and supporting documents to (478) 757-3144 by following the steps below.

 

To Apply by Fax:

  • Print a copy of the OPM Form 1203-FX
  • Answer the assessment questionnaire View Occupational Questionnaire
  • When faxing a completed OPM Form 1203-FX, this will serve as your fax cover and must be placed on TOP of your application and other supporting documents. No other fax page is required. Simply make sure all six pages of the completed OPM Form 1203-FX are on top of all other documents being faxed

 

Combination Online/Fax:

  • Click the Apply Online button and follow the prompts to register
  • ANSWER the Questionnaire and click on SUBMIT my answers
  • Include the Vacancy Identification Number 919877, SSN, and full name to ensure that your documents are associated with the rest of your application
  • Fax your US Government Application Cover Page, application, and supporting documents to (478) 757-3144

Please note that it is the applicant's responsibility to verify that all information entered, uploaded, or faxed (i.e., questionnaire responses, resume, and any supporting documents) are complete and accurate.

 

All electronic submissions and/or faxes must be completed by Monday, July 22, 2013.

 

NOTE: Submission of a resume alone is not a complete application. This position requires the submission of additional forms as described under the REQUIRED DOCUMENTS section. Failure to provide the required information and/or documentation may result in your application not being considered for employment.



REQUIRED DOCUMENTS:

  • Resume showing relevant experience and education.
  • References - List three people who are not related to you and are not current or previous supervisors.
  • Form BIA-4432, Verification of Indian Preference for Employment, if claiming Indian preference. No other form will be accepted.
  • Form DD-214, if claiming veterans preference; and VA letter and Standard Form 15, if claiming 10 point preference.
  • Copy of most recent SF-50, Notification of Personnel Action.
  • College Transcript is required for verification of qualifying education. Unofficial transcripts are acceptable; however, an official transcript may be requested at a later time.
  • GSA Form 3607, Motor Vehicle Operator's License and Driving Record (optional during the application process; however, selectees will be required to submit as part of the pre-appointment process).
  • Statement of Proficiency in Typing and Office Automation, as listed in announcement. Failure to provide this will result in loss of consideration.

NOTE: Persons submitting incomplete applications will be given credit only for the information they provide. The applicant is responsible for submitting all required documentation in support of their application in order to receive full credit for their Indian preference, veteran preference, experience, training, and/or education. ADDITIONAL INFORMATION WILL NOT BE SOLICITED FROM THIS OFFICE.

AGENCY CONTACT INFO:

Betty A. Kauley
Phone: (405)247-1518
Email: BETTY.KAULEY@BIA.GOV
Agency Information:
BIA Center for Recruitment Anadarko
DO NOT MAIL APPLICATIONS
PLEASE FAX TO 478-757-3144
XXXXX, OK
73005

WHAT TO EXPECT NEXT:

Once the online questionnaire is received, you will receive an acknowledgement email notifying you that your submission was successful. After a review of your application is made, you will be notified regarding your rating and referral to the hiring official. If further evaluation or interviews are required, you will be contacted.


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Job Announcement Number:

AB-13-31

Control Number:

346832300