This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Administrative Support Specialist

Department:Department Of The Treasury

Agency:Alcohol and Tobacco Tax and Trade Bureau

Job Announcement Number:13-TTB-046P

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$51,630.00 to $81,204.00 / Per Year

OPEN PERIOD:

Monday, July 01, 2013 to Tuesday, July 2, 2013

SERIES & GRADE:

GS-0301-09/11

POSITION INFORMATION:

Career/Career Conditional - Full-time, Permanent

PROMOTION POTENTIAL:

11

DUTY LOCATIONS:

1 vacancy - Washington DC Metro Area, DC, US

WHO MAY APPLY:

U.S. citizens; no prior Federal experience is required. Current permanent Federal employees in competitive positions, former Federal employees who have reinstatement eligibility, and individuals who are eligible to apply under special appointing authorities may wish to apply for this same vacancy under Merit Promotion Vacancy Announcement 13-TTB-045MP. Please refer to that vacancy announcement for details on eligibility and how to apply.

JOB SUMMARY:

Do you want an exciting challenge to change your career or build upon your experience in providing support to the Alcohol and Tobacco Tax and Trade Bureau (TTB)? The U.S. Department of the Treasury has a distinguished history dating back to the founding of our nation. As the steward of U.S. economic and financial systems, Treasury is a major and influential leader in today's global economy. We have over 100,000 employees across the country and around the world. Come Join the Department of the Treasury and Invest in Tomorrow.

This position is located in the Office of Assistant Administrator, Headquarters Operations (HQOP). You will serve as a special assistant to the Assistant Administrator, HQOP, providing administrative guidance, assistance and support for all operations and activities within the HQOP directorate. TTB's mission is to collect alcohol, tobacco, firearms and ammunition excise taxes; to ensure that alcohol beverages are labeled, advertised and marketed in accordance with the law; and to administer the laws and regulations in a manner that protects the revenue, protects the consumer, and promotes voluntary compliance.

"TTB ranks among the top 5% according to the 2012 survey of the "The Best Places to Work in the Federal Government." 

Key Information: 
  • We offer opportunities for flexible work schedules.
  • Click "Print Preview" to review the entire announcement before applying.
  • KEY REQUIREMENTS


      DUTIES:

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      The following are the duties of this position at the GS-11 level. If you are selected at a lower grade level, you will have the opportunity to learn to perform all these duties, and will receive training to help you grow in this position. As an Administrative Support Specialist, you will:

      • Manage the operational schedule of the Assistant Administrator, HQOP; maintain the appointment calendar and forecast long-range events, actions, and projects; address conflicts in schedules; and maintain oversight of routinely recurring events. 
      • Coordinate with other TTB directorates to identify major events, speeches, conferences, or important visitors requiring attention by HQOP; attend meetings, briefings, and conferences, as appropriate, on matters relating to HQOP; and ensure timely development and execution of briefings, de-briefings, and speeches for scheduled events.
      • Coordinate logistical matters for foreign and industry member visits to HQOP offices.  In coordination with other TTB directorates, arrange security clearances for visitors and manage laboratory tours and presentations.
      • Ensure that all correspondence prepared for the AA, HQOP, signature is presented in the correct format, is free of spelling and grammar mistakes, and is logically and factually complete and consistent; answer and screen phone calls and visitor arrivals for the AA, HQOP.
      • Manage the office administrative processes and ensure established procedures meet the current needs and are understood and consistently followed by the staff.
      • Analyze, review, update, and as necessary, develop administrative office procedures that affect the orderly and efficient flow of work involving transactions with parties outside the Office at various levels. Provide administrative support for all HQOP divisions in the following areas:  procurement, space and property management, timekeeping, training and travel, outgoing correspondence and incoming mail.


      QUALIFICATIONS REQUIRED:

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      In order for your application to be considered, you must meet the following requirements by the closing date of this announcement:


      For the GS-11:  You must have one year of specialized experience at a level of difficulty and responsibility equivalent to the GS-09 grade level in the Federal service. Specialized experience for this position includes: experience providing administrative support for an organization; communicating effectively orally and in writing; reviewing and amending outgoing documents in paper and electronic formats; composing a wide variety of correspondence and reports; developing guidance for administrative matters; and gathering, synthesizing and formatting information for use by others. OR
      -- You may substitute education for specialized experience as follows: Three full years of progressively higher level graduate education or possess a Ph.D. or equivalent doctoral degree in a field of study that is related to the work of this position. OR
      -- You may qualify by a combination of experience and education.

      For the GS-09:  You must have one year of specialized experience at a level of difficulty and responsibility equivalent to the GS-07 grade level in the Federal service. Specialized experience for this position includes: providing administrative support for an organization; communicating effectively orally and in writing; composing and editing documents and reports; and scheduling and organizing meetings. OR
      -- You may substitute education for specialized experience as follows: Two full years of progressively higher graduate education or a Master's degree in a field of study that is related to the work of this position. OR
      -- You may qualify by a combination of experience and education.

      Options for qualifying based on a combination will be identified in the online questions. The experience may have been gained in either the public or private sector. One year of experience refers to full-time work; part-time work is considered on a prorated basis.

      HOW YOU WILL BE EVALUATED:

      Your application includes your:
      1. Resume,
      2. Responses to the online questions, and
      3. Required supporting documents.

      We use a multi-step process to evaluate and refer applicants:
      1.  Minimum Requirements: Your application must show that you meet all requirements, including the education and/or experience required for this position. You may be found "not qualified" if you do not possess the minimum competencies required for the position. If your application is incomplete, we may rate you as ineligible.

      2.  Rating: Your application will be evaluated in the following areas: oral and written communication, analytical and administrative experience. We may lower your rating if your responses to the online questions are not supported by the education and/or experience described in your application. Category rating will be used to rank and select eligible candidates. If qualified, you will be assigned to one of three categories, A, B or C, depending on your experience and education related to this position. Veterans' preference is applied after applicants are assessed. Preference-eligibles will be listed at the top of their assigned category and considered before non-preference-eligibles in that category. Qualified preference-eligibles with a compensable service-connected disability of 10% or more will be listed at the top of the highest category.

      3.  Referral: If you are among the top qualified candidates, your application may be referred to a selecting official for consideration and possible interview. If you are a displaced or surplus Federal employee (eligible for the Career Transition Assistance Plan (CTAP)/Interagency Career Transition Assistance Plan (ICTAP)), you must be assigned the middle category or better to be rated as well qualified to receive special selection priority.

      We recommend that you preview the online questions for this announcement before you start the application process.


      To preview questions please click here.


      BENEFITS:

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      We offer a workplace that is respectful, fair, and values diversity. Our comprehensive benefits are very generous - helping you to reach your personal goals by supporting your professional growth, health, well-being, and your family needs. Our benefits package includes:

    • Challenging work, opportunities for advancement, competitive salaries, bonuses and incentive awards;
    • Ten paid holidays, 13 days of sick leave, and 13 to 26 days of vacation time each year;
    • Access to insurance programs that may be continued after you retire;
    • A wide choice of health insurance plans, coverage for pre-existing conditions, and no waiting periods. We pay a substantial amount (up to 75%) of the health insurance premiums.
    • Learn more about Federal benefits programs at:http://www.usajobs.gov/ResourceCenter/Index/Interactive/Benefits#icc

      OTHER INFORMATION:

    • We may select from this announcement or any other source to fill one or more vacancies.
    • We will not pay relocation expenses.
    • This is a bargaining-designated position.
       
    • CONDITIONS OF EMPLOYMENT: If selected for this position, you will be required to:
    • Complete a one-year probationary period (unless already completed).
    • Complete a Declaration for Federal Employment to determine your suitability for Federal employment.
    • If you are a male applicant born after December 31, 1959, certify that you have registered with the Selective Service System or are exempt from having to do so.
    • Have your salary sent to a financial institution of your choice by Direct Deposit/Electronic Funds Transfer.
    • Go through a Personal Identity Verification (PIV) process that requires two forms of identification from the Form I-9(http://www.uscis.gov/files/form/i-9.pdf). Federal law requires verification of the identity and employment eligibility of all new hires in the U.S.
    • Undergo an income tax verification.
    • Successfully complete a background investigation.
    • Obtain and maintain a non-sensitive clearance.


    • HOW TO APPLY:

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      The following instructions outline our application process. You must complete this application process and submit any required documents by 11:59 p.m. Eastern Time (ET) on the closing date of this announcement. We are available to assist you during business hours (normally 8:00 a.m. - 5:00 p.m., Monday - Friday). If applying online poses a hardship, please contact us by noon ET on the announcement's closing date.

      If you are experiencing system issues with your application, please contact the CareerConnector Help Desk at careerconnectorhelp@treasury.gov and/or the USAJobs Help Desk.

      Treasury provides reasonable accommodation to applicants with disabilities on a case-by-case basis. Please contact us if you require this for any part of the application and hiring process.

      Step 1 - Create or Upload a resume with USAJOBS (www.usajobs.gov)
      -We suggest you go to the end of the Qualifications & Evaluation section of the job announcement to preview the online questions that you will answer in Step 3. You may need to customize your resume to ensure that it supports your responses to these questions. For more resume tips click here.
      -You may create a resume in USAJOBS or upload one of your own choosing. Although you must enter your Social Security Number (SSN) for USAJOBS, we will only see the last four digits for identification purposes.

      Step 2 - Apply Online
      Click the "Apply Online" link of this announcement and then select the resume you wish to submit with your application. You will be redirected to the Department of the Treasury's CareerConnector website to complete the application process.

      Step 3 - Answer the Online Questions and Submit Your Online Application
      If this is your first time on Treasury's CareerConnector website, you will be prompted to register by answering questions related to your eligibility for Federal employment. The system will save these responses and take you back to the main screen so that you can answer the job-specific questions. Select "Take me to the assessment" and click on the "Continue" button to answer the job-specific questions. You must answer all the questions and click the "Finished" button.

      Step 4 - Review and Confirm Your Submission
      You will now have the option to upload a document or print fax cover-sheets for your required documents (see step 5 for details). Once you click "Done," you will see a summary of your application for your review. You may also print a copy for your records. When you click "Finished" at the bottom of the page, you will then be directed back to USAJOBS where you can confirm that your application has been submitted and track your application status.

      Step 5 - Submit Required Documents
      You can submit any required documents (discussed below) by document upload or fax. Whichever method you choose, please include the job announcement number with your documents. To protect your privacy, we encourage you to remove your SSN from any documents that you submit.

      Document Upload:
      You may upload supporting documents in one of two ways:

      1. Once you finish answering the questions in the job announcement, you will be prompted to upload your document(s) to your application. You will be given the choice to either upload the document as part of the application process or you can select a document that you've already loaded on USAJOBS. or

      2. You can upload a document to an existing application by logging into your USAJOBS account profile. Click on "My Applications" and search for the vacancy. Once you've located the vacancy, click on the vacancy and select "Apply Online." Move through your existing application to the Documents page and select Upload in order to add a document to your application. Be certain to review your complete application for confirmation that the document uploaded.

      In the Application Review section, you may verify acceptance of your documents in CareerConnector if you see them listed on the "Vacancy Documents" screen. Then, click on "Finished" to be returned to USAJOBS.

      Fax: Create a fax cover-sheet in CareerConnector by following the "Faxing Supporting Documentation" instructions. The fax number will be on the cover-sheet.



      REQUIRED DOCUMENTS:

      Please note that if you do not provide all required information, as specified in this announcement, you may not be considered for this position (or may not receive the special consideration for which you may be eligible).

      VETERANS' PREFERENCE DOCUMENTATION
      If you are claiming veterans' preference, you must submit a copy of your Certificate of Release or Discharge From Active Duty, DD-214 (Member 4 copy), or other official documentation from a branch of the Armed Forces or the Department of Veterans Affairs showing dates of service and type of discharge.

      Ten-point preference eligibles must also submit an Application for 10-point Veteran Preference, SF-15, along with the required documentation listed on the back of the SF-15 form. An SF-15 may be found at: http://www.opm.gov/forms/pdf_fill/SF15.pdf. For more information on veterans' preference, click here.

      CTAP/ICTAP DOCUMENTATION
      If you are a displaced or surplus Federal employee eligible for consideration under the Career Transition Assistance Plan (CTAP) or Interagency Career Transition Assistance Plan (ICTAP), you must submit proof of eligibility. For a detailed list of documents, click here.

      EDUCATION DOCUMENTATION If you are qualifying for this position by substituting education or training for experience, submit a copy of your transcripts or a list of courses showing title, number of credits, grade, and date of completion. To be used in meeting qualification requirements, a college or university degree generally must be from an accredited (or pre-accredited) college or university recognized by the U.S. Department of Education. For a list of schools which meet these criteria, please refer to http://www.ope.ed.gov/accreditation/search.aspx. An official transcript will be required if you are selected.

      If you are qualifying based on foreign education, you must submit proof of creditability of education as evaluated by a credentialing agency; more information may be found at: http://www.opm.gov/qualifications/policy/ApplicationOfStds-04.asp#e4a.

      AGENCY CONTACT INFO:

      Applicant Call Center
      Phone: 304-480-7300
      Fax: 000-000-0000
      TDD: 304-480-8725
      Email: TTBINQUIRIES@BPD.TREAS.GOV
      Agency Information:
      Alcohol and Tobacco Tax and Trade Bureau (TTB)
      ***See HOW TO APPLY section***
      Parkersburg, WV
      26101
      US
      Fax: 000-000-0000

      WHAT TO EXPECT NEXT:

      You may check the status of your application for this position at any time by logging onto the USAJOBS "My Account" tab and clicking on "Application Status". Please notify us if your contact information changes after the closing date of the announcement. Also, note that if you provide an email address that is inaccurate, or if your mailbox is full or blocked (e.g., spam-blocker), you may not receive important communication that could affect your consideration for this position.

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      Job Announcement Number:

      13-TTB-046P

      Control Number:

      346692900