This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Medical Support Assistant

Department:Department Of Veterans Affairs

Agency:Veterans Affairs, Veterans Health Administration

Job Announcement Number:VHA-NV-CMo-13-918386

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$25,891.00 to $42,271.00 / Per Year

OPEN PERIOD:

Monday, July 01, 2013 to Monday, July 08, 2013

SERIES & GRADE:

GS-0679-00

POSITION INFORMATION:

Full Time - Excepted Service Permanent

DUTY LOCATIONS:

1 vacancy in the following location:
Cincinnati, OH United StatesView Map

WHO MAY APPLY:

Applications will only be accepted online or via fax as outlined in the announcement. Please read the How to Apply section of the announcement carefully. Since this announcement is only open to VAMC Cincinnati employees, you cannot find it by searching on USAJOBS.gov. You must click on the link found P:\HRMS Public\Vacancy Announcements for this position. Internal Cincinnati VAMC employee's must submit an SF-50,see "How to Apply" section for appropiate eligibility documentation.

JOB SUMMARY:


Vacancy Identification Number (VIN) 918386

 

OUR MISSION: To fulfill President Lincoln's promise – "To care for him who shall have borne the battle, and for his widow, and his orphan" – by serving and honoring the men and women who are America's Veterans.  


At the Cincinnati VA Medical Center, our duty is to make sure Veterans receive the finest health care available within our resources. We are devoted to providing primary health care, specialized care, and mental health service to Veterans whom reside within a 50 mile radius of the Medical Center serving veterans in the states of Ohio, Kentucky, and Indiana. For more information, please visit our web site.

 

As a VA professional, your opportunities are endless. With many openings in the multiple functions of VA, you will have a wide range of opportunities and leadership positions at your fingertips. Not only is it the largest, most technologically advanced integrated health care system in the Nation, but we also provide many other services to Veterans through the Benefits Administration and National Cemeteries. VA professionals feel good about their careers and their ability to balance work and home life. VA offers generous paid time off and a variety of predictable and flexible scheduling opportunities. For more information onset's Department of Veterans Affairs, go to http://www.vacareers.va.gov/

NOTE: The full performance level of this vacancy is GS-5. The actual grade at which an applicant may be selected for this vacancy is in the range of GS-3 to GS-5 The Professional Standards Board (a peer-review group) will review the selected candidate’s education and experience and recommend the grade and step at which the candidate will be placed.  The salary is based on the grade and step approved for the selected candidate

VA encourages persons with disabilities to apply.  The health related positions in VA are covered by Title 38, and are not covered by the Schedule A excepted appointment authority.

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Relocation Expenses: Relocation expenses are not authorized for this position.

KEY REQUIREMENTS

  • Must pass pre-employment examination
  • Must be proficient in written and spoken English
  • Designated and-or Random Drug Testing required
  • Background and-or Security Investigation required

DUTIES:

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The incumbent serves as the Medical Support Assistant (MSA) in Patient Business Services. Atthis level, the MSA is responsible for scheduling appointments includinginterpreting and verifying provider orders in accordance with VHA nationalscheduling guidelines. Assignments at this level include, but are not limitedto: scheduling, canceling, rescheduling patient's appointments and/or consults:entering no-shows information, monitoring the electronic wait list, preparingfor clinic visits, monitoring both inpatient and outpatient appointments for areasof responsibility, verifying and updating demographics and insuranceinformation, processing all emergent and non-emergent transfers to other VAfacilities or private hospitals, and performing basic eligibility, co-payments,and preauthorization requirements for specific coverage.

  • Processes hospital admissions, registration of patients, entering workload data and validation.
  • Monitors patient flow, identifies existing and potential problem areas or delays in processing a Veteran's medical care request.
  • Arranges emergency transfers to and from VA and private hospitals and prepares necessary paperwork in a prompt manner for cost containment.
  • Maintains contact with medical and clerical staff in clinics and in-patient wards to resolve delays and misunderstandings in the administrative aspect of providing medical care. Responds to questions from patients concerning services.
  • Performs clerical work in support of the care and treatment given to patients such as receiving patient and maintaining patient files. Responsible for collecting documents pertaining to deaths occurring on units within the Medical Center.
  • Tour of Duty:
    Monday through Friday, 1:00pm-9:30 pm, Weekends and Holidays


    QUALIFICATIONS REQUIRED:

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    BASIC REQUIREMENTS:

    Citizen of the United States. (Non-citizens may be appointed when it is not possible to recruit qualified citizens in accordance with VA Handbook 5005, part II, chapter 3, section A, paragraph 3g.)

    Experience and Education

    (1) Experience. Six months experience of clerical, office or other work that indicates the ability to acquire the particular knowledge and skills needed to perform the duties of the position; or

    (2) Education. One year above high school; or

    (3) Experience/Education Combination. Equivalent combination of experience and education are qualifying for entry level for which both education and experience are acceptable.

    Physical Requirements.

    All candidates must undergo a pre-employment physical examination.

    -Work is primarily sedentary.

    -Required to sit for various lengths of time.

    -Some bending, walking and lifting required.

    English Language Proficiency.

    MSAs must be proficient in spoken and written English

     

    GRADE REQUIREMENTS

    GS-3 MSA (Entry Level) Experience or Education. None beyond the basic requirements.

    Assignment. This is an entry level MSA position. It is expected that MSAs receive guidance from more experienced staff members and require frequent and direct supervision.

     

    GS-4 MSA (Developmental Level) Experience or Education. One year of experience in clerical or office work that indicates the ability to acquire the particular knowledge and skills needed to perform the duties of the position or two years of education above high school.

    Assignment. This is a developmental level MSA position. It is expected that MSAs receive guidance from more experienced staff members for more difficult tasks and require frequent and direct contact from the assigned lead and/or supervisor. Assignments at this level include but are not limited to: interacting with both internal and external customers; establishing and maintaining medical outpatient and inpatient charts as well as administrative records; verifying third party insurance and updating information in the Insurance Capture Buffer (ICB) system; obtaining medical information from

    patients; coordinating information and actions related to patient care and services; and scheduling appointments in accordance with VHA national scheduling guidelines. The MSA refers all questions requiring immediate medical attention to appropriate health care team member.

    Demonstrated Knowledge, Skills, and Abilities.

    Candidates must demonstrate the KSAs below:

    1. Ability to meet, communicate and interact with individuals from varying backgrounds and other health care team members in a courteous and helpful manner in order to complete job assignments.

    2. Ability to use various types of office automation equipment and software.

    3. Ability to set up, organize, and maintain record systems.

    GS-5 MSA (Full Performance Level) Experience or Education. One year of experience equivalent to the next lower grade level or 4 years of education above high school.

    Assignment. This is the full performance level for MSAs. At this level, the MSA performs a full range of duties. The MSA is responsible for scheduling appointments, including interpreting and verifying provider orders in accordance with VHA national scheduling guidelines. Assignments at this level include, but are not limited to: scheduling, canceling, re-scheduling patient's appointments and/or consults; entering no-show information; monitoring the electronic wait list; preparing for clinic visits; monitoring both inpatient and outpatient appointments for areas of responsibility; ensuring encounter forms are completed in order to obtain appropriate workload credit; verifying and updating demographics and insurance information; processing all emergency and non-emergency transfers to other VA facilities or private hospitals; performing basic eligibility, co-pays and pre authorization requirements for specific coverage (i.e., TRICARE, sharing agreements, etc.).

    Demonstrated Knowledge, Skills, and Abilities. Candidates must demonstrate the KSAs below:

    1. Ability to operate computerized programs and databases in order to enter, modify and retrieve sensitive information/data into or from electronic medical records, scheduling systems and/or reports.

    2. Knowledge of basic medical terminology.

    3. Ability to make appointments in a clinical setting.

    4. Ability to work independently in the accomplishment of a wide variety of duties, including setting priorities and coordinating work.

    5. Ability to communicate effectively and professionally with employees at varying grade levels.

    6. Ability to identify customer's concerns, perform the tasks required to resolve the issue accurately and timely, and follow-up as necessary to ensure a satisfactory resolution.

    IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

    References : VA Handbook 5005, Part II, Appendix G45, Medical Support Assistant Qualification Standard

    at http://www.va.gov/ohrm/joblistings/VAQualStds.doc (also available in the local Human Resources Office) and OPM Group Coverage Qualification Standard for Professional and Scientific Positions at http://www.opm.gov/qualifications/standards/IORs/GS0100/0185.htm.



     

    PLEASE NOTE:  Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications (particularly positions with a positive education requirement.)  Therefore, applicants must report only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.  Applicants can verify accreditation at the following website: http://www.ed.gov/admins/finaid/accred/index.html All education claimed by applicants will be verified by the appointing agency accordingly.  If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.

     

    Physical Requirements: [Note to HR Specialist:  You must insert a detailed statement regarding the physical requirements for this position in accordance with HRML No. 05-12-02, Employment of People with Disabilities, Including Under Schedule A, 5 CFR 213.3102(u).    SAMPLE:  Diagnostic Radiologic Technologist Functional Requirements: Heavy Lifting (45 lbs and over); Heavy Carrying (45 lbs and over); Straight Pulling (up to 1 hour); Pushing (1 – 2 hours); Reaching above shoulder; Use of fingers; Both hands required; Walking (up to 3 hours); Standing (up to 3 hours); Repeated bending (up to 1 hour); Ability for rapid mental and muscular coordination simultaneously; Near vision correctable at 13” to 16”; Hearing (aid permitted)]

    Veterans' Preference: When applying for Federal Jobs, eligible Veterans should claim preference on the Occupational Questionnaire in the section provided and provide a legible copy of your DD214(s) and/or documentation related to your active duty service which shows dates of service, character of service (honorable, general, etc.), or dates of impending separation.

    Additionally, disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 "Application for 10 Point Veterans Preference" with required proof as stated on the form.  For more information, please review the information for disabled Veterans in the application checklist or visit http://www.fedshirevets.gov/job/vetpref/index.aspx.

    HOW YOU WILL BE EVALUATED:

     

    Your application, résumé and/or supporting documentation will be verified.  Please follow all instructions carefully.  Errors or omissions may affect consideration for employment.


    BENEFITS:

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    Working for the Department of Veterans Affairs offers a comprehensive benefits package that includes, in part, paid vacation, sick leave, holidays, life insurance, health benefits, thrift savings plan, and participation in the Federal Employees Retirement System. In addition to traditional "dollars and cents" benefits, we offer a range of benefits to help balance work and life.  For more information please visit us at http://www.va.gov/JOBS/Job_Benefits/benefits.asp.

    Receiving Service Credit for Earning Annual (Vacation) Leave:  Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee.   [HR users - input the following if applicable to your JOA] VA may offer newly-appointed Federal employees credit for their job-related non-federal experience or active duty uniformed military service.  This credited service can be used in determining the rate at which they earn annual leave.



    OTHER INFORMATION:

     

    This job opportunity announcement may be used to fill additional vacancies.



    This position is in the Excepted Service and does not confer competitive status.



    HOW TO APPLY:

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    HOW TO APPLY: All applicants are encouraged to apply online.

    To apply for this position, you must complete the occupational questionnaire and submit the documentation specified in the Required Documents section below.

    The complete application package must be submitted by 11:59 PM (EST) on Monday, July 08, 2013 to receive consideration.
    1. To begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire.
    2. Click the Submit My Answers button to submit your application package.

     

    It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date.  


    To verify your application is complete, log into your USAJOBS account, https://my.usajobs.gov/Account/Login, select the Application Status link and then select the more information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application.  Your uploaded documents may take several hours to clear the virus scan process.

    To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement.  You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.



    REQUIRED DOCUMENTS:

    All applicants are required to submit the following supporting document type(s):
       ·Resume
       ·SF-50

    Applicants may also submit the following supporting document type(s),which may not be required for all applicants:
       ·Cover Letter
       ·DD-214
       ·Executive Core Qualifications (ECQs)
       ·OF-306
       ·Other
       ·Other Veterans Document
       ·SF-15
       ·Transcript



    VA Form 10-2850c
    - Application for Associated Health Occupations (Available at http://www.va.gov/vaforms/medical/pdf/vha-10-2850c-fill.pdf) (required).

     

    Please use this checklist to make sure you have included other documents required for your application, such as a copy of your transcript (if using education to qualify), documentation to support Veterans Preference claims, or ICTAP/CTAP documentation (for displaced Federal employees). You will not be contacted for additional information.


    Faxing Applications or Supporting Documents:

    You are encouraged to apply online.  Applying online will allow you to review and track the status of your application.

    NOTE:  If you applied online and your application is complete, do not fax the paper application (1203FX) as this will overwrite your prior online responses and may result in you being found ineligible.

    If you completed the occupational questionnaire online and are unable to upload supporting document(s):
    1. To fax your documents, you must use the following cover page http://staffing.opm.gov/pdf/usascover.pdf and provide the required information.  The Vacancy ID is 918386.
    2. Fax your documents to 1-478-757-3144.

     

    If you cannot complete the Application Package online, you may fax all of your materials.  The complete application package must be submitted by 11:59 PM (EST) on Monday, July 08, 2013Monday, July 08, 2013 to receive consideration.  Keep a copy of your fax confirmation in the event verification is needed.

    To complete the occupational questionnaire and submit via fax:

    1. Click the following link to view and print the occupational questionnaire View Occupational Questionnaire.
    2. Print the 1203FX form, follow the instructions and provide your responses to the occupational questionnaire items http://www.opm.gov/forms/pdfimage/opm1203fx.pdf.  
    3. Fax the completed 1203FX form along with any supporting documents to 1-478-757-3144.  Your 1203FX will serve as a cover page for your fax transmission.

    AGENCY CONTACT INFO:

    Chauntel Moore
    Phone: (513)559-3600
    Email: CHAUNTEL.MOORE@VA.GOV
    Agency Information:
    VHA Cincinnati VAMC
    Department of Veteran Affairs
    3200 Vine Street
    Cincinnati, OH
    45220

    WHAT TO EXPECT NEXT:

     

    After we receive your complete application package (including any required documents), your qualifications will be reviewed to decide if you meet the basic requirements.  You will be notified when this decision is made.

     

    NOTE: If you are selected for this position a number of pre-employment requirements must be met before a final commitment of employment can be made. Two of these requirements, the background check (E-Qip) and Credentialing (VetPro, if required), must be initiated and completed by the applicant within three (3) days of the tentative offer of employment. Failure to complete E-Qip and Credentialing (VetPro) within three (3) calendar days may result in withdrawal of the tentative employment offer.


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    Job Announcement Number:

    VHA-NV-CMo-13-918386

    Control Number:

    346593100