Job Title: Secretary (OA)Job Announcement Number: 13-0168-ML
Agency: U.S. Agency for International Development
This position is closed and no longer accepting online applications through USAJOBS.
The contents of the announcement can still be viewed.
/ Per Year
Friday, June 28, 2013 to
Monday, July 15, 2013
SERIES & GRADE:
Full-time appointment in the Competitive Service. This position IS NOT in the bargaining unit. -
1 vacancy in the following location:
Washington, DC, USView Map
WHO MAY APPLY:
USAID employees currently in permanent (career or career-conditional), competitive, civil service positions, including those eligible under the Career Transition Assistance Program (CTAP).
This USAID position is deployed from USAID’s Bureau for Foreign Assistance (FA), to be located in the Department of State’s Office of the Director of U.S. Foreign Assistance Resources (F). The Office is charged with developing and implementing a coordinated United States Government (USG) foreign assistance strategy and operational plans. F creates and directs consolidated policy, planning, budget and implementation mechanisms to provide leadership, coordination and guidance to maximize the impact of US foreign assistance.
USAID is an independent Federal Government agency that receives overall foreign policy guidance from the Secretary of State. With headquarters in Washington, D.C., USAID fosters transformational development around the world. Our work supports economic growth and trade; agriculture and the environment; education and training; democracy and governance; global health; global partnerships and humanitarian assistance. We operate in four regions of the world: Sub-Saharan Africa; Asia and the Near East; Latin America and the Caribbean; and Europe and Eurasia. USAID employees in the Civil Service and Foreign Service, as well as individuals employed through Personal Service Contracts, must adhere to our Counter Trafficking in Persons Code of Conduct. For information on the effort to counter all forms of human trafficking, including the procurement of commercial sex acts and the use of forced labor, visit http://www.state.gov/g/tip.
For more information about USAID, visit http://www.usaid.gov.
- U.S. Citizen or national
- Relevant experience (see Qualifications below)
- Must be able to obtain and maintain a security clearance
- Males born after 12/31/1959, must be registered with the Selective Service
- Direct Deposit/Electric Funds Transfer is required
DUTIES:Back to top
As a Secretary (OA), the incumbent will systematically evaluate and improve office operations for an extensive organization with varying functions performed in subordinate offices. Uses formal procedures to track the coordination of work performed outside of the organization. Controls the supervisor's calendar, scheduling meetings and appointments without prior approval. Independently determines which staff members should attend meetings or represent the organization at conferences, based on the supervisor's view of such issues. Attends meetings, notes commitments made, informs staff of commitments, and arranges for staff to follow through on implementation. Arranges meeting space, speakers, and support details for large conferences. Writes letters to the speakers and participants, arranges hotel accommodations, coordinates transportation to and from the meeting site, and establishes social arrangements. Coordinates the purchase of equipment and supplies for the organization by ascertaining the needs of subordinate offices and consolidating their requests into a single request for the organization as a whole. Acquires equipment and services through standard procedures for procuring, authorizing, controlling, and justifying the purchases. Screens all personal visitors and telephone calls, and answers procedural or administrative questions. On own initiative and discretion, coordinates with subordinate supervisors to determine which staff members should receive technical inquiries, and follows up to ensure a timely response.
QUALIFICATIONS REQUIRED:Back to top
In order for your application to be considered, you must meet the following requirements by the closing date of this announcement:
You must have one year of specialized experience at a level of difficulty and responsibility equivalent to the GS-07 level in the Federal service. One year of experience refers to full-time work; part-time work is considered on a prorated basis. Examples of qualifying specialized experience at the next lower level for this position includes: Reviews documents requiring coordination by the supervisor for conformance with regulations, grammar, format, and special policies of the organization. Verifies that content has been coordinated, is accurate, and is in compliance with established policies.
Office Automation Requirement: 40 words per minute typing speed
Time-in-grade requirements must be met by the closing date. This means that you must have served at least 52 weeks at the next grade level (or equivalent) below the grade advertised on this vacancy announcement.
Career Transition Program: This program applies to Federal workers whose positions have been deemed 'surplus' or no longer needed, or an employee has been involuntarily separated from a Federal service position within the competitive service. For information on how to apply and what documents to submit as a CTAP eligible, go to: http://www.opm.gov/rif/employee_guides/career_transition.asp.
HOW YOU WILL BE EVALUATED:
We use a multi-step process to evaluate and refer applicants: Qualified applicants receive a score of 70 to 100 before veteran’s preference points are applied (if applicable). You will be rated on your qualifications for this position as evidences by the education, experience, and training you report on relative to this positions that show the degree to which you possess the knowledge, skills, and abilities or competencies listed on this vacancy announcement. USAID must be able to conduct reference checks as part of its assessment process. Applicants who do not permit reference checked from previous employers may be disqualified.
Your application must show that you meet all requirements, including the education and/or experience required for this position. You may be found "not qualified" if you do not possess the minimum competencies required for the position. If your application is incomplete, we may rate you as ineligible.
Qualified applicants will be evaluated in the following areas:
- Oral Communication
- Written Communication
- Planning and Evaluating
- Technology Application
- Interpersonal skills
- Attention To Detail
Also, the following knowledge, skills, abilities and other characteristics (KSAOC's) must be demonstrated throughout your resume; however, a separate narrative is not required:
To preview questions please click here.
- Knowledge of the duties, priorities, commitments, policies, and program goals of the staff sufficient to perform non-routine assignments.
- Knowledge sufficient to recognize which information is or is not relevant to the problem at hand.
- Knowledge required to coordinate the work of the office with the work of the other offices and for recognizing the need for such coordination in various circumstances.
- Knowledge of grammar, punctuation, and spelling.