Job Overview

Summary

This USAID position is deployed from USAID’s Bureau for Foreign Assistance (FA), to be located in the Department of State’s Office of the Director of U.S. Foreign Assistance Resources (F). The Office is charged with developing and implementing a coordinated United States Government (USG) foreign assistance strategy and operational plans. F creates and directs consolidated policy, planning, budget and implementation mechanisms to provide leadership, coordination and guidance to maximize the impact of US foreign assistance.

USAID is an independent Federal Government agency that receives overall foreign policy guidance from the Secretary of State.  With headquarters in Washington, D.C., USAID fosters transformational development around the world.  Our work supports economic growth and trade; agriculture and the environment; education and training; democracy and governance; global health; global partnerships and humanitarian assistance.  We operate in four regions of the world:  Sub-Saharan Africa; Asia and the Near East; Latin America and the Caribbean; and Europe and Eurasia.  USAID employees in the Civil Service and Foreign Service, as well as individuals employed through Personal Service Contracts, must adhere to our Counter Trafficking in Persons Code of Conduct.  For information on the effort to counter all forms of human trafficking, including the procurement of commercial sex acts and the use of forced labor, visit http://www.state.gov/g/tip

For more information about USAID, visit http://www.usaid.gov.

Duties

As a Secretary (OA), the incumbent will systematically evaluate and improve office operations for an extensive organization with varying functions performed in subordinate offices.  Uses formal procedures to track the coordination of work performed outside of the organization.  Controls the supervisor's calendar, scheduling meetings and appointments without prior approval.  Independently determines which staff members should attend meetings or represent the organization at conferences, based on the supervisor's view of such issues.  Attends meetings, notes commitments made, informs staff of commitments, and arranges for staff to follow through on implementation.  Arranges meeting space, speakers, and support details for large conferences.  Writes letters to the speakers and participants, arranges hotel accommodations, coordinates transportation to and from the meeting site, and establishes social arrangements.  Coordinates the purchase of equipment and supplies for the organization by ascertaining the needs of subordinate offices and consolidating their requests into a single request for the organization as a whole. Acquires equipment and services through standard procedures for procuring, authorizing, controlling, and justifying the purchases.  Screens all personal visitors and telephone calls, and answers procedural or administrative questions.  On own initiative and discretion, coordinates with subordinate supervisors to determine which staff members should receive technical inquiries, and follows up to ensure a timely response.