This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:MEDICAL RECORDS TECHNICAN (ROI)

Department:Department Of Veterans Affairs

Agency:Veterans Affairs, Veterans Health Administration

Job Announcement Number:VHA-664-13-MYM-874011-R1

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$34,180.00 to $42,406.00 / Per Year

OPEN PERIOD:

Wednesday, June 26, 2013 to Monday, July 08, 2013

SERIES & GRADE:

GS-0675-05

POSITION INFORMATION:

Full Time - Excepted Service Permanent

PROMOTION POTENTIAL:

05

DUTY LOCATIONS:

1 vacancy in the following location:
San Diego County, CA United StatesView Map

WHO MAY APPLY:

Status Candidates Who Live Within the Local Commuting Area (50 Miles) of the San Diego, CA Metro Area

JOB SUMMARY:

Vacancy Identification Number (VIN): 874011 (Include on all documents)

To fulfill President Lincoln's promise – "To care for him who shall have borne the battle, and for his widow, and his orphan" – by serving and honoring the men and women who are America's Veterans. 

How would you like to become a part of a team providing compassionate care to Veterans?

These vacancies are advertised at the range of grades covered by the VA qualifications standard.  This is an open continuous announcement.  We accept applications for this occupation on an ongoing basis; qualified applicants will be considered as vacancies become available.  Applications will remain on file for one year from the date the application was signed.

As a VA professional, your opportunities are endless. With many openings in the multiple functions of VA, you will have a wide range of opportunities at your fingertips. Not only is it the largest, most technologically advanced integrated health care system in the nation, but we also provide many other services to Veterans through the Benefits Administration and National Cemeteries.

VA encourages persons with disabilities to apply.

 

This is a re-advertisement for vacancy announcement VHA-664-13-MYM-874011. All previous applicants will be considered for this vacancy, and do not need to reapply.

KEY REQUIREMENTS

  • U. S. Citizenship
  • Must pass pre-employment examination
  • English Language Proficiency required
  • Background and-or Security Investigation required

DUTIES:

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Receive and process requests for information from the medical records of individual veterans using the six statutes that govern the collection, maintenance and release of information from Veterans Health Administration records which are The Freedom of Information Act (FOIA) Title 5 United States Code (U.S.C.) 552, Privacy Act, 5 U.S.C 552a, Veterans Affairs (VA) Claims Confidentiality Statute, Confidentiality of Drug Abuse, Alcoholism and Alcohol Abuse, Human Immunodeficiency Virus (HIV) Infection, and Sickle Cell Anemia Medical Records, 38 U.S.C. 7332, Health Insurance Portability Accounting Act (HIPPA) Public Las (Pub.L.) 104-191), and Confidentiality of Health care Quality Assurance Review Records, 38 U.S.C. 5705 . Requests are received from a variety of sources. Among the requests received are those requiring information for: disability insurance claims; life insurance underwriting; public health, vocational rehabilitation or public welfare departments; private physicians, hospitals or clinics; police, probation officers or prison officials; employers; VA insurance centers and other federal agencies. Receives and processes requests for specific items which must be identified in the record and photocopies made. Requests for information received by the VA physicians or other VA health care personnel are forwarded to the Release of Information/Transcription Unit for appropriate responses. Incumbent must direct all incoming mail to the appropriate areas within the Health Information Management Section (HIMS). Review each piece of correspondence and the medical record to determine the purpose and legitimacy of requests under the Privacy Act.

 

Work Schedule: Monday - Friday, 7:30 AM -  4:00 PM

PCS/Relocation expenses will not be authorized.  A Recruitment or Relocation Incentive will not be authorized.  To receive consideration for an incentive, the selectee must be among the best qualified and meet the criteria established in the VA Handbook 5007 Part VI Chapter 2.



QUALIFICATIONS REQUIRED:

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BASIC REQUIREMENTS:  

  • Citizenship: Citizen of the United States
  • English Language Proficiency: Must be proficient in spoken and written English
  • Experience and Education:

        Experience:   Possess one (1) or more years of specialized experience required to qualify for the Medical Records Technician (Release of Information). Examples of specialized experience includes: a medical setting where knowledge of medical terminology and human anatomy are required; applying laws and regulations related to the confidentiality of Health Information and Release of Information from medical records; ability to use various computer software relevant to a health setting.

 

OR

        Education:   Successful completion of a baccalaureate degree from an accredited college or university with a major field of study in medical record technology/health information technology or a related degree with courses related to medical record technology.

OR
        Experience/Education Combination:
  Equivalent combinations of experience and education are qualifying.

Possess a combination of specialized experience and education. Please note: only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience.

For more information on these qualification standards, please visit OPM's web site at http://www.opm.gov/qualifications.

 

Your resume must also display the following Knowledge, Skills, Abilities and Other characteristics (KSAOs) in support of the assessment questionnaire for this position:

1. Ability to apply knowledge of medical terminology, human anatomy/pathophysiology, and disease processes sufficient to appropriately file, locate and disclose health information.

2. Ability to correctly apply a practical knowledge of laws and regulations related to the confidentiality of health information and the release of information from medical records.

3. Knowledge of the internal organization of medical records and medical record references and procedures as appropriate to the position.

4. Ability to use health information software appropriate to the position, such as the electronic patient record, record tracking systems, chart deficiency systems, coding and abstracting systems, release of information systems document, scanning technology, electronic spreadsheets, transcription systems, encoder products, electronic encounter forms, and database software.

 

Credible Experience:

Knowledge of Current Medical Record Technology.  To be creditable, the experience must have required the use of knowledge, skills, abilities, and other characteristics associated with current health information or medical record technology and/or cancer registry practice.

Quality of Experience.  Experience is only creditable if it is either directly related to the position to be filled or in a related field.  Qualifying experience must also be at a level comparable to medical record technology experience at the next lower grade level.

Part-Time Experience.  Part-time experience as a professional medical record technician is credited according to its relationship to a full-time workweek.  For example, a medical record technician would receive 1 week of full-time credit for each 2 weeks of half-time work

FOREIGN EDUCATION REQUIREMENTS:  To receive credit for education completed outside the United States, you must show proof that the education has been submitted to a private organization that specialized in interpretation of foreign educational credentials and such education has been deemed at least equivalent to that gained in conventional U.S. education programs. 


APPLICANTS PLEASE NOTE: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications (particularly positions with a positive education requirement.) Therefore, applicants must report only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Applicants can verify accreditation at the following website: http://www.ed.gov/admins/finaid/accred/index.html. All education claimed by applicants will be verified by the appointing agency accordingly.

If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.

 

 

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

 

References : Office of Personnel Management , MEDICAL RECORD TECHNICIAN  QUALIFICATION STANDARD http://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=Group-Standards

 

PHYSICAL REQUIREMENTS:  Eligible applicants must be physically and mentally able to perform efficiently the essential functions of the position, with or without reasonable accommodation, without hazard to themselves or others.  Depending on the essential duties of a specific position, usable vision, color vision, hearing, or speech may be required.  However, in most cases, a specific physical condition or impairment will not automatically disqualify an applicant for appointment.  The loss or impairment of a specific function may be compensated for by the satisfactory use of a prosthesis or mechanical aid.


APPLICANTS PLEASE NOTE:  Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications (particularly positions with a positive education requirement.)  Therefore, applicants must report only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.  Applicants can verify accreditation at the following website: http://www.ed.gov/admins/finaid/accred/index.html All education claimed by applicants will be verified by the appointing agency accordingly.  If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.

Veterans' Preference:

When applying for Federal Jobs, eligible Veterans should claim preference on their application or résumé. Applicants claiming preference based on service-connected disability, or based on being the spouse or mother of a disabled or deceased Veteran, must complete an SF 15, Application for 10-Point Veteran Preference. Veterans who are still in the service may be granted tentative preference on the basis of information contained in their applications, but they must produce a DD Form 214 member-4 copy or other proof prior to appointment to document entitlement to preference.  For more information on Veterans' Preference, please visit http://www.fedshirevets.gov/job/veterans.aspx.

HOW YOU WILL BE EVALUATED:

Your application, résumé and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect consideration for employment.   You may also be evaluated based upon the question responses you provide during a structured interview. In responding to structured interview questions you should be sure to cite specific examples of experience, explain exactly what you did, and the outcome.


BENEFITS:

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Working for the Department of Veterans Affairs offers a comprehensive benefits package that includes, in part, paid vacation, sick leave, holidays, life insurance, health benefits, thrift savings plan, and participation in the Federal Employees Retirement System. In addition to traditional "dollars and cents" benefits, we offer a range of benefits to help balance work and life.  For more information please visit us at http://www.va.gov/JOBS/Job_Benefits/benefits.asp.

 

This job opportunity announcement may be used to fill additional vacancies.



OTHER INFORMATION:

This position is in the Excepted Service and does not confer competitive status. 

 

Receiving Service Credit for Earning Annual (Vacation) Leave:  Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee.   VA may offer newly-appointed Federal employees credit for their job-related non-federal experience or active duty uniformed military service.  This credited service can be used in determining the rate at which they earn annual leave.



HOW TO APPLY:

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To begin the process, click the Apply Online button at the right side of this screen to create an account or log in to your existing USAJOBS account. Follow the prompts to complete the occupational questionnaire. Please ensure you click the Submit My Answers button at the end of the process.

YOU MUST INCLUDE VA FORM 10-2850c IN YOUR APPLICATION PACKAGE TO BE CONSIDERED FOR THIS VACANCY.   You may upload the completed form to your USAJOBS or Application Manager account if you apply online.  Then you can use the uploaded form again and again when applying for future vacancies.  Please see this guide (http://www4.va.gov/OHRM/joblistings/uploading-and-using-documents-online.doc) for more information on uploading and re-using the form in your applications.  Other required forms and documents can also be saved in your account and used the same way.  Applicants are urged to apply online; this process is much easier and faster.

Note: To return to a previously Saved or Incomplete application, just reapply through your account in USAJOBS.  Check your account (https://my.usajobs.gov/Account/Login) to see the status of your application after applying, including any messages that may have been sent to you.

If you cannot apply online:

  1. Click the following link to view and print the occupational questionnaire: View Occupational Questionnaire.
  2. Print this 1203FX form to provide your response to the occupational questionnaire: http://www.opm.gov./forms/pdf_fill/OPM1203fx.pdf.
  3. Fax the completed 1203FX form along with all supporting documents to (478)757-3144.  Your 1203FX form must be placed on top of all materials being faxed and will serve as a cover page for your fax transmission.
  4. Keep a copy of your fax receipt in case verification is needed.

To fax supporting documents you are unable to upload:

  1. Complete this cover page  http://staffing.opm.gov/pdf/usascover.pdf using the following Vacancy ID: 874011.  You must use this fax cover sheet in order for your documents to be matched with your online application.
  2. Fax your documents to (478)757-3144.

The complete Application Package must be submitted by 11:59 PM (EST) on Monday, July 08, 2013.



REQUIRED DOCUMENTS:

You must provide a complete Application Package which includes:

  1. CV or Resume.
  2. VA Form 10-2850c - Application for Associated Health Occupations (Available at  http://www.va.gov/vaforms/medical/pdf/vha-10-2850c-fill.pdf) (required).
  3. Occupational Questionnaire
  4. If prior military service, include all copies of your DD Forms 214 or proof of service (required).   Applicants claiming preference based on service-connected disability, or based on being the spouse or mother of a disabled or deceased Veteran, must also complete and submit an SF 15, Application for 10-Point Veteran Preference (available at http://www.opm.gov/forms/pdf_fill/SF15.pdf).  
  5. If current/former Federal Government employee, you MUST include latest SF-50 Notification of Personnel Action, and SF-50 displaying your highest previous rate (if applicable). You May obtain these from your current Human Resources office or your E-Official Personnel Folder.  The SF-50 must display: Title, Pay Plan, Occ Code, Grade, Tenure, and Position Occupied.  This includes ICTAP/CTAP documentation for displaced Federal employees, to include a copy of the agency notice in addition to your last SF-50.

AGENCY CONTACT INFO:

VASDHS Human Resources
Phone: (858)552-8585x3401
Email: VASDHSJOBS@VA.GOV
Agency Information:
VHA San Diego HCS
Human Resources
San Diego, CA
92122

WHAT TO EXPECT NEXT:

After we receive your complete application package (including any required documents), your qualifications will be reviewed to decide if you meet the basic requirements.  You will be notified when this decision is made.

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Job Announcement Number:

VHA-664-13-MYM-874011-R1

Control Number:

346396900