Job Overview

Summary

The mission of the Indiana National Guard Full-Time Force is to maintain properly trained and equipped units available for prompt mobilization for war, national or state emergency. For information about membership call: 1.800.GO GUARD

ON-BOARD FEDERAL TECHNICIANS ONLY 

DUTY LOCATION:    Joint Forces Headquarters, Human Resources, Indianapolis, IN

JOB SUMMARY:    The purpose of the position is to serve as the state Human Resources Specialist for recruitment and placement, military technician compatibility, permanent change of station (PCS) moves, pay setting, recruitment and retention allowances, and reduction in force.  Responsible for the development and implementation of plans to accomplish a statewide technician recruitment and recruitment program.   Accomplishes work through the use of a variety of automated personnel systems and programs.

This job announcement is for employment as an Indiana Army/Air National Guard Technician; a Federal Civil Service position.  This is a dual-status technician job whereby you are required to maintain active membership in a National Guard unit and are required to wear the military uniform at the workplace.  As members of a unit of the Indiana National Guard, you will be required to train with your unit, normally one weekend a month and 15 days of annual training each year.  Indiana Army/Air National Guard units and members are subject to immediate call to federal or state active duty to meet national or state emergencies.

APPOINTMENT FACTORS:  This position is a TEMPORARY PROMOTION NTE 02 August 2014 Excepted Service position.

MILITARY RANK REQUIREMENTS:   E-5 thru E-7

MILITARY SPECIALITY REQUIREMENTS:  Individuals must meet the qualifications for the technician position but will have 1 year from date of hire to be assigned to a compatible MOS/AFSC in a compatible unit for the technician position advertised.

Compatible Military Assignments:  42A

AREA(S) OF CONSIDERATION:

All currently employed full-time permanent (Tenure 1 or 2) technicians employed by the Indiana Army National Guard

Duties

As a Human Resources Specialist (Recruitment, Placement and Compensation) with the Indiana Army/Air National Guard (ARNG/ANG), your duties will include, but will not be limited to:

  • Serves as the state’s principal advisor and consultant to key management on the full range of staffing options for a variety of professional, administrative, technical, and trades and labor occupations.  Provides guidance and advisory services to operating managers in analyzing and proposing solutions to personnel management problems.  Has frequent contact with state officials to explain merit principles and the various staffing methods, with emphasis on special interest programs such as Uniformed Services Employment and Reemployment Rights Act (USERRA), employment of the physically handicapped, Stay-in-School, Cooperative Work-Study, Upward Mobility, Worker-Trainee Opportunity, etc.  Is relied on by operating officials to provide comprehensive guidance and advice in such areas as recruitment sources for top qualified employees, availability of needed skills, qualification requirements, retention standings, and other staffing functions.  Seeks candidates from a variety of sources, conducts interviews and evaluates qualifications and eligibility for positions being filled.  Ensures selecting official has a reasonable number of well-qualified candidates from which to choose.  Initiates correspondence and/or contacts concerning recruitment and placement of applicants with Office of Personnel Management (OPM), Department of Defense (DoD), National Guard Bureau (NGB), other Federal agencies, high schools, colleges and universities.  Researches and prepares replies to Congressional inquires relating to employment.
  • Analyzes and evaluates the state’s current technician staffing situation including turnover, vacancies, and current recruiting strategies to identify and forecast staffing problems.  Researches and develops solutions and strategies to recruitment and retention problems that integrate a variety of flexibilities.  Provides technical assistance to managers in developing justifications for requesting the use of special salary rate, recruitment bonuses, retention allowances or other authorities.
  • Develops Merit Placement Plan and ensures compliance with federal laws (i.e., The Technician Act), NGB Regulations, and local labor agreements.  Maintains a tracking system to evaluate the Merit Placement Plan.  Initiates and develops changes, which will improve the procedures and make the plan more acceptable to both management and employees.  Administers merit promotion plan; provides guidance and assistance to supervisors and/or designated subject-matter experts in the development of job analysis and ranking criteria; prepares announcements and receives applications; determines nature of action and legal authority under which action is to be processed; ensures time-in-grade requirements are met when required; establishes and certifies accuracy of rates of pay for all placement actions in accordance with federal law, OPM and NGB regulations, and Comptroller General decisions.  Reviews records to check for dual employment and/or dual compensation.  Ensures required selection documentation and information is correct including military compatibility.  Checks medical certificates and reports from references; checks security requirements; initiates select/non-select letters, etc. Counsels and registers employees in the DoD Priority Placement Program (PPP) and/or OPM Interagency Placement Assistance Program (ICTAP) as appropriate.  Defends recruitment and placement actions taken in accordance with policies, regulations, and procedures in the event of recruitment or placement grievances.
  • Develops, recommends, maintains, and applies state policy for use of such pay setting tools as highest previous rate and recruitment and retention tools.  Sets rates of pay for GS and FWS appointments, transfers, promotions, changes to lower grade, and changes between GS and FWS pay systems.  In concert with the state classification specialist, determines need for and processes supervisory differential pay.
  • Serves as the state senior specialist and consultant on military technician compatibility issues and delegated personnel authorities (e.g. pay flexibilities).  Provides guidance to supervisors, managers and military commanders on assignment of technicians to compatible military assignments.  Ensures dual status technicians maintain the Military Occupational Specialty (MOS)/Air Force Specialty Code (AFSC) commensurate with the technician position held and are militarily assigned to the unit in which they are employed.  Ensures employees in non-compatible status obtain the proper AFSC/MOS and/or correct military assignment.  Assists supervisors and managers in achieving compatibility.  Initiates or recommends approval of appropriate waivers as required. 
  • Manages permanent change of station moves.  Initiates transportation agreements.  Completes travel orders authorizing various entitlements.  Obtains necessary funds from NGB or state Comptroller as appropriate.  Provides counseling to employees on entitlements, rights, and obligations.  Coordinates with travel offices and employees to facilitate movement of household goods.  Reviews and approves travel vouchers for authorized expenditures.  Reviews requests for extension of temporary quarters and makes recommendations for approval.   Initiates transportation agreements.  Completes travel orders authorizing various entitlements.
  • Analyzes the organization’s workforce and determines reduction-in-force (RIF) impact; initiates pre-RIF actions; conducts RIF briefings, and counsels employees.  Works closely with management to resolve controversial issues.  Works with classification specialist with developing competitive levels and maintains retention registers.  Researches, prepares, and defends actions relative to reduction in force appeals.  Evaluates qualifications and military assignment factors to reassign displaced employees.  
  • Develops, coordinates, maintains state plans/guidance involving Merit Placement Plan, reduction-in-force, highest previous rate, recruiting, and retention incentives.  Advises commanders, managers, and supervisors on the various programs through formal classroom and one-on-one training.
  • Provides technical guidance to management and participates as the staffing functional specialist in the collective bargaining agreement process.
  • Responds to inquiries on recruitment and placement related matters from the serviced workforce and coordinates with NGB-HR as required.  Attends national recruitment and placement workshops.  May provide assistance to the National Guard Bureau and other state HR specialists on staffing issues.
  • May oversee the work activities of other employee(s).  Trains employee(s) in assigned duties and responsibilities.  Assigns work, establishes priorities, and ensures technical quality of work products, initiates personnel actions, approves leave, resolves employee complaints, exercises disciplinary control, establishes performance standards and evaluates performance. 
  • Performs other duties as assigned.
  • Incumbent may be required to prepare for and support the mission through the accomplishment of duties pertaining to military training, military readiness, force protection and other mission related assignments including, but not limited to, training of traditional Guard members, CWDE/NBC training, exercise participation (ORE/ORl/UCI/MEI/OCl/I G, etc.), mobility exercise, FSTA/ATSO exercise participation, SABC training, LOAC training, weapons qualification training, participation in military formations, and medical mobility processing within the guidelines of NGB/ARNG/ANG/State/TAG rules, regulations and laws. These tasks have no impact on the classification of this position and should NOT be addressed in any technician’s performance standards.