This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Administrative Support Assistant (OA)

Department:Department Of The Interior

Agency:Bureau of Reclamation

Job Announcement Number:BR-PN-DE-RTS2-13-139

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$31,315.00 to $45,376.00 / Per Year

OPEN PERIOD:

Friday, June 21, 2013 to Wednesday, July 10, 2013

SERIES & GRADE:

GS-0303-05/06

POSITION INFORMATION:

This is a FULL TIME position. - This is a PERMANENT position.

PROMOTION POTENTIAL:

06

DUTY LOCATIONS:

1 vacancy - Grand Coulee, WA, USView Map

WHO MAY APPLY:

All United States Citizens and Nationals. 

JOB SUMMARY:

Reclamation is a contemporary water management agency. Reclamation is best known for Hoover Dam on the Colorado River, Grand Coulee Dam on the Columbia River and Folsom Dam on the American River. Today we are the largest wholesaler of water in the country and the second largest producer of hydroelectric power in the western United States. Visit: http://www.usbr.gov. View our DVD titled "Traditions, Talent, and Teamwork" at: http://www.usbr.gov/pmts/hr/video/

Position is being advertised concurrently under BR-PN-VA-RTS2-13-138 for current federal employees serving under a competitive service career or career-conditional appointment or reinstatement eligible. If you are interested in applying under both announcement numbers, you must submit application packages for each.

Reclamation is seeking an administrative professional looking for an opportunity to capitalize on his/her expertise as a Administrative Support Assistant (OA) at the Grand Coulee Field Staff (GCFS) Office in Grand Coulee Dam. You can make a difference in the West by supporting a hydropower facility in meeting increasing water demands while protecting the environment.

Reclamation has determined that the duties of this position are suitable for telework and the selectee may be allowed to telework with supervisory approval. 

Here is an opportunity to join a great organization with excellent growth potential!

Promotion to the Full Performance Level: The career ladder promotion potential of this position is the GS-06 level. However, this position may be filled at a lower grade. If so, when and if it is determined that a subsequent promotion is warranted, it may be made without further competition. Promotion up to and including the GS-06 level is neither guaranteed nor automatic.

Location - Grand Coulee, WA http://www.usbr.gov/pn/about/hr/area-information.html .

Payment of travel and relocation expenses will be your responsibility.

Additional vacancies may be filled from this vacancy announcement.

KEY REQUIREMENTS

  • U.S. Citizenship or National
  • Ability to type 40 wpm is required.
  • Suitability for Federal employment determined by background investigation.
  • You must submit a resume and supporting documentation-See How to Apply
  • For veterans consideration, submit documents under Required Documents
  • A valid State driver's license is required.

DUTIES:

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-  Manages and maintains the GCFS pre-bid conferences, pre-bid site visits, pre construction conferences, bid schedules, contractor briefing session, and pre-construction safety meetings.

-  Initiates service agreements and sets up cost authorities in the Electronic Service Agreement Module (ESAM). 

-  initiates field requests for Department of the Interior (DOI) Access card for Reclamation contractors and manages the initial, submittal, and tracking of the background security program per regulations from DOI Acquisition Policy Release (DIAPR).

-  As Administrative Assistant to both the Field Engineer and Staff, the incumbent plans, coordinates, and carries out all of the day-to-day clerical and administrative support activities a that are required to accomplish the work of the GCFS branch office. 

-  Maintain's the group's formal and informal files as needed and required by the Field Engineer. Including such activity as fleet management, cellular service, time and attendance actions, property management, small charge card purchasing activity, etc.


QUALIFICATIONS REQUIRED:

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For the GS-05 level, one year of specialized experience equivalent to the GS-04 level in Federal service OR 4 years of education above high school level (education in excess of the first 60 semester hours, beyond the second year is creditable).

Specialized experience is defined as work experience in an office setting that required general office work, such as making small purchases, record keeping, processing incoming and outgoing travel authorizations/vouchers, scheduling meetings, greeting visitors, and answering telephones.

For the GS-06 level, one year of specialized experience equivalent to the GS-05 level in Federal service OR graduate education that is directly related to the work of the position.

Specialized experience is defined as that work listed above and in addition, has worked in a construction office or is familiar with construction activity specifically when dealing with preliminary contracting administration tasks or equivalent complex duties and responsibilities. Specializes in many and varied computer software using support programs to create, modify, and track information (i.e. credit cards, time & attendance, fleet management, award, contract admin, safety, etc.)   

If selected, and we used your education for specialized work experience, then you will be required to provide official college transcripts to verify your educational qualifications. An official transcript bears the University Seal and a signature certifying its authenticity and must be provided from the educational institution. Academic transcripts certified by notary publics are NOT official. Official transcripts must be submitted prior to reporting to work as a condition of employment. Failure to submit official transcripts may be grounds for dismissal or rescission of the job offer.


This vacancy announcement allows substituting education for experience. You must submit a copy of your college transcript (unofficial copy is acceptable) to support your education if you are substituting education for experience. Transcripts must include the name of the college or university and date the degree was conferred.

Foreign Education: To receive credit for education completed outside the United States, applicants must show proof that the education has been submitted to a private organization that specializes in interpretation of foreign educational credentials and such education has been deemed at least equivalent to that gained in conventional U.S. education programs.

You must meet all qualification requirements and any selective factors, by the closing date of the announcement.

Requirement: You must be able to type at least 40 words per minute. For more information visit: http://www.opm.gov/qualifications/

HOW YOU WILL BE EVALUATED:

Category rating and selection procedures will be used to evaluate applications from this announcement. If you meet the basic qualification requirements, your on-line responses to the vacancy assessment questionnaire will be used to determine the quality and extent of your experience, education, training, etc., for placement in one of the following categories: 1) Best Qualified, 2) Well Qualified, and 3) Qualified. Qualified candidates will be assigned a numerical score on a scale of 70-100 and veterans with preference will be placed at the top of their respective category. The assessment questionnaire will take you approximately 60 minutes to complete.

Applicants will be further evaluated on the following “Knowledge, Skills, and Abilities (KSAs)” or “Job Elements” for trade/labor positions through your resume and responses to the online questions.

1) Knowledge of contract administration principles, techniques, methods, and procedures of construction contracting as required by the Federal Acquisition Regulations (FAR).  (Regarding pre-bid openings, pre-bid site visits, pre-construction conferences, bid-schedules, contractor briefing session, and pre-construction safety meetings.)

2) Knowledge to author draft papers or review official office correspondence.  (For proper format and style, grammar, punctuation, spelling, capitalization, and accepted English and construction terminology usage.)

3) Skill in using a variety of office support software programs.  (In order to accomplish work of several different program areas such as travel authorizations, pay vouchers, cost accounting, time and attendance, fleet management, charge card program, construction safety, and awards and recognition program.)

4) Ability to effectively communicate both orally and in writing.  (To a variety of construction companies, internal/external government organizations, and other interested stakeholders.)

Applicant’s answers to questions will be verified against information provided in their online resume. Be sure that the resume clearly supports the responses to all the questions by addressing experience, education, and/or training relevant to this position. Applicants must make a fair and accurate assessment of their qualifications. If a determination is made that you have rated yourself higher than is apparent in your description of experience, competencies, skills, and/or education/training OR that your resume/application is incomplete, you may be rated ineligible or your score may be lowered. 


To preview questions please click here.


BENEFITS:

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Working for the Bureau of Reclamation offers a comprehensive benefits package that includes paid vacation, sick leave, holidays, life insurance, health benefits, and participation in the Federal Employees Retirement System. To explore the major benefits offered to most Federal employees, visit: http://www.opm.gov/insure/fastfacts/quickguide.pdf



OTHER INFORMATION:

If you are initially appointed to a career-conditional position, you must serve a 1-year probationary period.

If you are a current permanent federal employee and are selected from this announcement, you may be required to serve a 1-year probationary period.

Selective Service: If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law. Go to: http://www.sss.gov.

The Bureau of Reclamation is an Equal Opportunity Employer. Selection for positions is made solely on the basis of merit, fitness and qualifications without regard to race, gender, age, color, religion, national origin, disability, marital status, sexual orientation, or any other non-merit factors.

The referral list from this public notice may be used to fill subsequent positions (similar title, series and grade, location, and KSA requirements) within 180 days of the date the referral list was issued.



HOW TO APPLY:

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Applications (resume and assessment questionnaire) for this vacancy MUST be received online BEFORE midnight Eastern Time (Washington, DC time) on the closing date of this announcement. When you're ready to apply, click the blue APPLY ONLINE button on the right side of any page.

This vacancy is being announced through Bureau of Reclamation's Hiring System-HireMe. For more information about the HireMe system and the registration process, visit: http://www.usbr.gov/pmts/hr/hireme.html .

As part of the on-line application process, applicants may be required to submit supporting documents. Failure to submit the requested supporting documents may result in your not being considered for this position. Options for submitting supporting documentation include:

-- Auto Requested Fax or uploading from your USAJOBS profile - instructions provided during the online application process

-- E-mail to tbarton@usbr.gov

-- Fax directly to the HR Office at (208) 378-5023

-- Mail to the Bureau of Reclamation, ATTN: PN-1439, 1150 North Curtis Road, Suite 100, Boise, Idaho 83706-1234 - or -

-- Hand deliver to the Bureau of Reclamation, Human Resources - Room 109, 1150 North Curtis Road, Boise, Idaho.

Include your name and the vacancy number on the supporting documents.

This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify us at the phone number shown at the bottom of this page. The decision on granting reasonable accommodation will be on a case-by-case basis.



REQUIRED DOCUMENTS:

To be considered for this position, applicants are required to submit a resume (with dates of employment, i.e. years and months), an on-line assessment questionnaire, and the following supporting documents, as appropriate.

DD-214, Certificate of Release from Active Duty: If you are entitled to veterans' preference, submit a copy of your DD-214 (Member 4 Copy), or an official statement of service from your command if you are currently on active duty, or other official documentation (e.g., documentation of receipt of a campaign badge or expeditionary medal) that proves your military service was performed under honorable conditions. If you have a compensable service connected disability, submit a Standard Form (SF) 15, Application for 10-Point Veteran Preference, and the required documentation requested by this form, in addition to the DD-214, For information on veteran's eligibility visit: http://www.opm.gov/veterans/html/vetguide.asp .

CTAP/ICTAP: CTAP/ICTAP provides placement assistance to permanent Federal employees who are surplus, displaced, or involuntarily separated. Applicants claiming CTAP/ICTAP eligibility must submit a copy of their most recent performance appraisal, proof of eligibility, and most current SF-50 noting position, grade level, and duty location with their application. To be considered under CTAP/ICTAP, applicants must be well-qualified (i.e., meet the minimum qualification requirements, including selective factors, education and experience requirements) and score at least 90 on the assessment questionnaire as established, and be able to perform the duties of the position upon entry. For information on CTAP/ICTAP, http://www.opm.gov/ctap/index.asp

Declaration of Federal Employment, OF-306: You will be required to complete an (OF-306), http://www.opm.gov/forms/pdf_fill/of0306.pdf prior to being appointed to determine your suitability for federal employment and to authorize a background investigation. Failure to answer all questions truthfully and completely or providing false statements on the application may be grounds for not hiring you or for dismissing you after you begin work, and may be punishable by fine or imprisonment (U.S. Code, Title 18, section 1001).

Transcripts: Applicants MUST furnish a copy of your college transcripts, if applicable. If selected, you will be required to provide official college transcripts to verify your educational qualifications prior to reporting for work.

AGENCY CONTACT INFO:

Theresa
Phone: 208-378-6541
Fax: 208-378-5023
Email: tbarton@usbr.gov
Agency Information:
BUREAU OF RECLAMATION
1150 N. Curtis Road, Suite 100
Attn: PN-1437
Boise, ID
83706-1234
US
Fax: 208-378-5023

WHAT TO EXPECT NEXT:

After all application packages have been received, resumes and transcripts will be reviewed to ensure applicants meet the basic qualification requirements. Each applicant who meets the basic qualifications will be further evaluated on the information provided in the Assessment Questionnaire. Best-qualified applicants will be referred to the selecting official. After making a tentative job offer, a suitability and/or security background investigation will be conducted. A final job offer is typically made within 40 days after the deadline for applications. Applicants should monitor their status for positions with the Bureau of Reclamation by regularly checking their public status notifications in the USAJOBS profile.

If you are determined to be in the Best Qualified group, you will be required to submit written, essay-style responses to additional assessment questions as a continuation of the evaluation process. Failure to respond to the additional assessment questions will result in loss of further consideration for this position.


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Job Announcement Number:

BR-PN-DE-RTS2-13-139

Control Number:

346193200