The incumbent serves as a Staff Assistant in the Office of Public Affairs and has responsibility for providing a variety of support and administrative services in connection with the management of the office and coordinating with other staff to ensure all office functions are completed timely, as appropriate.
Receives and accurately and timely refers voluminous telephone calls involving inquiries from the media, other Federal agencies, and the public and private sectors. Screens all telephone calls and visitor requests answering many procedural questions with personal knowledge of the office's multiple program areas, priorities, goals and objectives.
Initiates development of new or revised administrative policies and procedres, files and automated tracking systems necessary for efficient administrative functioning of the organization. Serves as time and attendance coordinator and provides advice and procedural guidance on related matters. Prepares and edits for accuracy time and attendance records for the office.
Serves as travel coordinator, preparing authorizations, vouchers and accompanying documents. Maintains knowledge of travel policies and regulations.
Serves as property receiving specialist, maintaining accountable property records, conducting regular inventories and reconciling records, and preparing forms for lost or stolen property.
Provides a variety of services such as mail and records management, reproduction, preparation of orders, forms and publications management and correspondence and files management.