This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Administrative Officer

Department:Department Of Health And Human Services

Agency:Food and Drug Administration

Job Announcement Number:HHS-MP-13-914228

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$62,467.00 to $97,333.00 / Per Year

OPEN PERIOD:

Monday, June 24, 2013 to Friday, June 28, 2013

SERIES & GRADE:

GS-0341-11/12

POSITION INFORMATION:

Full Time - Permanent

PROMOTION POTENTIAL:

12

DUTY LOCATIONS:

Many vacancies in the following location:
Silver Spring, MD United StatesView Map

WHO MAY APPLY:

Current FDA, CDER Office of New Drugs employees only.

JOB SUMMARY:

Become a part of the Department that touches the lives of every American!  At the Department of Health and Human Services (HHS) you can give back to your community, state, and country by making a difference in the lives of Americans everywhere.  It is the principal agency for protecting the health of citizens.  Join HHS and help to make our world healthier, safer, and better for all Americans.

 

Who May Apply:  This vacancy is open to current Food and Drug Administration (FDA), Center for Drug Evaluation-and Research (CDER), Office of New Drugs employees with competitive status only.  Competitive status refers to employees who are serving on a career or career conditional appointment.

 

YOU MUST SUBMIT YOUR SF-50.

 

This position is located in Food and Drug Administration (FDA), Center for Drug Evaluation-and Research (CDER), of New Drugs, Immediate Office, Program Management and Analysis Staff.

KEY REQUIREMENTS

  • YOU MUST SUBMIT YOUR SF-50.

DUTIES:

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Formulates the operating budget which is derived from multiple funding sources and

addresses normal operating activities. Presents the budget ensuring that all of the serviced

organization's budget plans reflect program objectives, priorities, commitments and a variety

of administrative controls and established limitations. Attends meetings to discuss

justifications for budget increases, recommendations for resource allocations/reallocations,

and resource priorities.

Interprets travel regulations for the various situations encountered. Provides travel budgetary

information for management and prepares travel reports, as requested. Serves as

administrative liaison on travel for serviced personnel.

 

Provides for the overall administrative management for the organization. Develops, initiates,

and implements administrative policies and procedures for assigned areas of responsibility.

Reviews and analyzes administrative directives and policies to determine impact. Discusses

pertinent issues with operating personnel to determine the impact on current operations.

Recommends the establishment of, and prepares administrative policies and procedures for

implementation throughout the serviced organization. Provides advice and guidance on the

interpretation and application of administrative directives and instructions.

Develops strategic long-range planning. Analyzes plans to determine the impact on

administrative processes and the feasibility of making modifications to accomplish mission

requirements.

 

 

Based on day-to-day observations, analysis of work processes, and special studies evaluates.

program operations; identifies problems, inefficiencies, and potential problems; and develops

recommendations for solutions. Provides advice and guidance for improvements and

anticipates potential areas of concern or questions that should be addressed when making

recommendations. Develops recommendations and implements new or modified guidelines,

work processes and operations in order to improve the effectiveness, efficiency, or timeliness

of work processes and information dissemination.

Works on a variety of special projects where multiple functions are involved and no one

element has complete responsibility. Coordinates actions, clarifies responsibilities and

timelines for completion. Consolidates data as necessary and reviews to ensure

accomplishment of objectives, timeliness, and acceptability.

Advises and guides staff for improvements and anticipates areas of concern. Often, projects

.have nationwide impact and require detailed study, compilation and analysis of facts,

development of plans, and extensive coordination with other staff activities prior to

presenting plans to the Director for approval.


QUALIFICATIONS REQUIRED:

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Specialized Experience (All positions except Reporting Stenographer, Shorthand Reporter, and Closed Micro-phone Reporter)--Experience that equipped the applicant with the particular knowledge, skills, and abilities (KSA's) to perform successfully the duties of the position, and that is typically in or related to the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level. Applicants who have the 1 year of appropriate specialized experience, as indicated in the table, are not required by this standard to have general experience, education above the high school level, or any additional specialized experience to meet the minimum qualification requirements.


 

Conditions of Employment:

 

1. Additional Security and Background Requirements:  May be referred depending on the position being filled.  If not previously completed, a background security investigation will be required for all appointees.  Appointment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication.  Failure to successfully meet these requirements may be grounds for appropriate personnel action.  In addition, if hired, a background security reinvestigation or supplemental investigation may be required at a later time.  Applicants are also advised that all information concerning qualifications is subject to investigation.  False representation may be grounds for non-consideration, non-selection and/or appropriate disciplinary action.

 

2. All qualification requirements must be met by the closing date of the announcement.

 

3. Financial disclosure statement may be required.

 

4. Travel, transportation, and relocation expenses will be paid: No

 

5. Bargaining Unit Position: No

 

6. Drug Screening Required: No

 

7. Recruitment Bonus may be authorized: No

 

8. Research position: No

 

9. Supervisory position: No

 

10. Time in grade (TIG) must be met within 30 days of the closing date of the announcement.

 

Student Loan Repayments May be Authorized.

HOW YOU WILL BE EVALUATED:

Once the application process is complete, a review of the resume and supporting documentation will be made and compared against your responses to the assessment questionnaire to determine if you are qualified for this job.  If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for this position.  Please follow all instructions carefully.  Errors or omissions may affect your eligibility. Merit Promotion Procedures for the Food and Drug Administration (FDA) procedures will be used to rate and rank candidates.  The category assignment is a measure of the degree in which your background matches the competencies required for this position.  Qualified candidates will be ranked into one of two categories:  Best Qualified or Qualified.

 

Your qualifications will be evaluated and rated on the following competencies (knowledge, skills, abilities and other characteristics):

 

Knowledge of budget and financial management.

 

Knowledge of human resources management.

Knowledge in administrative management.

 


BENEFITS:

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The Federal Government offers a comprehensive benefits package.  Explore the major benefits offered to most Federal employees at http://www.usajobs.gov/ResourceCenter/Index/Interactive/Benefits#icc.



OTHER INFORMATION:

Males born after December 31, 1959 must be registered or exempt from Selective Service (see http://www.sss.gov).

 



HOW TO APPLY:

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To apply for this position, you must complete the occupational questionnaire and submit the documentation specified in the Required Documents section below.

The complete application package must be submitted by 11:59 PM (EST) on Friday, June 28, 2013 to receive consideration.

  • To begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire.
  • Click the Submit My Answers button to submit your application package.
  • It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date. 
  • To verify your application is complete, log into your USAJOBS account, https://my.usajobs.gov/Account/Login, select the Application Status link and then select the more information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application.  Your uploaded documents may take several hours to clear the virus scan process.
  • To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement.  You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.


REQUIRED DOCUMENTS:

All applicants are required to submit the following supporting document type(s):
   ·SF-50

Applicants may also submit the following supporting document type(s),which may not be required for all applicants:
   ·Resume
   ·Transcript

Faxing Applications or Supporting Documents:You are encouraged to apply online.  Applying online will allow you to review and track the status of your application.

NOTE:  If you applied online and your application is complete, do not fax the paper application (1203FX) as this will overwrite your prior online responses and may result in you being found ineligible.

If you completed the occupational questionnaire online and are unable to upload supporting document(s):

1. To fax your documents, you must use the following cover page http://staffing.opm.gov/pdf/usascover.pdf and provide the required information.  The Vacancy ID is 914228.

2. Fax your documents to 1-478-757-3144.

If you cannot complete the Application Package online, you may fax all of your materials.  The complete application package must be submitted by 11:59 PM (EST) on Friday, June 28, 2013  to receive consideration.  Keep a copy of your fax confirmation in the event verification is needed.

To complete the occupational questionnaire and submit via fax:

1. Click the following link to view and print the occupational questionnaire View Occupational Questionnaire.

2. Print the 1203FX form, follow the instructions and provide your responses to the occupational questionnaire items http://www.opm.gov/forms/pdfimage/opm1203fx.pdf

3. Fax the completed 1203FX form along with any supporting documents to 1-478-757-3144.  Your 1203FX will serve as a cover page for your fax transmission.

4. This agency provides reasonable accommodation to applicants with disabilities.  If you need a reasonable accommodation for any part of the application and hiring process, please contact the Bethesda Customer HelpDesk at (888) 478-4340; TTY/TDD: (800) 877-8339; or by email quickquestions@psc.gov.  The decision on granting reasonable accommodation will be made on a case-by-case basis.

For Résumé and Application Tips visit: https://help.usajobs.gov/index.php/Tips.

AGENCY CONTACT INFO:

FDA Helpdesk
Phone: (888)478-4340
Fax: (478)757-3144
Email: QUICKQUESTIONS@PSC.GOV
Agency Information:
HHS FDA Center
10903 New Hampshire Avenue
Silver Spring, MD
20993 Fax: (478)757-3144

WHAT TO EXPECT NEXT:

Once the online questionnaire is received you will receive an acknowledgement email that your submission was successful.  The most highly qualified candidates will be referred to the hiring manager for further consideration and possible interview.  We expect to make a selection within 45 days of the closing date of this announcement.


You will receive notice via email or by mail, if no email address was provided by you during the application process, once this process is completed (generally 4-6 weeks).


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Job Announcement Number:

HHS-MP-13-914228

Control Number:

346115400