To qualify for the Administrative Support Assistant, GS-06, you must meet the following minimum requirement:
Specialized Experience: You must have at least one (1) year specialized experience equivalent to the next lower grade level (GS-5) in the Federal Service. This experience must be close to the work of this job and has given you the particular knowledge, skills, and abilities required to successfully perform the duties of an Administrative Support Assistant, GS-06. Examples of specialized experience include providing guidance/advice to other staff regarding administrative procedures; performing office automation duties using software applications such as e-mail, word processing, spreadsheets, databases; composing, typing and editing letters and reports; scheduling appointments, meetings and conferences; answering telephones and responding to questions/needs that arise; providing information to patients and staff; and, maintaining staff timecards. This experience may have been gained while working as a high level secretary or administrative support in a large, complex healthcare/medical agency/organization. NOTE: Experience must be fully documented on your resume and must include job title, duties, month and year AND hours worked per week.
To qualify for the Administrative Support Assistant, GS-07, you must meet the following minimum requirement:
Specialized Experience: You must have at least one (1) year specialized experience equivalent to the next lower grade level (GS-6) in the Federal Service. This experience must be close to the work of this job and has given you the particular knowledge, skills, and abilities required to successfully perform the duties of an Administrative Support Assistant, GS-07. Specialized experience is demonstrated work experience gained independently performing administrative and clerical duties in a healthcare setting including maintaining databases, answering telephones and responding to questions/needs that arise, providing information to patients and staff, preparing in final format memoranda, letters, meeting notes, and other documents utilizing software programs such as Microsoft Office; maintaining suspense action files to ensure deadlines are met; tracking information/data from electronic media such as spreadsheets and databases; coordinating appointments, meetings and conferences; preparing travel arrangements and maintaining staff timecards. NOTE: Experience must be fully documented on your resume and must include job title, duties, month and year starting and ending dates AND hours worked per week.
You will be rated on the following Knowledge, Skills, Abilities and Other characteristics (KSAOs) as part of the assessment questionnaire for this position:
- COORDINATING AND MANAGING ADMINISTRATIVE/CLERICAL WORK
- CUSTOMER SERVICE
- WRITTEN COMMUNICATION
- ORGANIZING AND PRIORITIZING WORK
- COMPUTER AND OFFICE AUTOMATION
Physical Demands & Work Environment: The work of this position is mainly sedentary. However, there will be walking, standing, bending, and carrying and lifting of light items such as packages and books, generally of not more than 25 pounds.
Typically work is in a well-lighted, heated and ventilated office setting. Everyday normal safety precautions, typical of an office environment should be followed. May require occasional travel.
For more information on these qualification standards, please visit the United States Office of Personnel Management's website at http://www.opm.gov/qualifications .
IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. If your resume does not support your questionnaire answers, we will not allow credit for your response(s).
A full year of work
is considered to be 35-40 hours of work per week. Part-time experience will be
credited on the basis of time actually spent in appropriate activities.
Applicants wishing to receive credit for such experience must indicate clearly
the nature of their duties and responsibilities in each position and the number
of hours a week spent in such employment.
APPLICANTS PLEASE NOTE: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Please refer to this checklist to ensure proper accreditation and for foreign education requirements.
When applying for Federal jobs, eligible veterans should claim preference on the Occupational Questionnaire in the section provided and provide a legible copy of DD-214(s) showing all dates of service as well as character of service (honorable, general, etc.). Additionally, veterans with service-connected disability of 10% or more must also submit a copy of their official statement from the Department of Veterans Affairs, or from a branch of the Armed Forces, certifying their service-connected disability and/or their receipt of compensation for service-connected disability. If the military member is within 120 days of separation and does not yet have a DD214, the member may instead submit any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions not later than 120 days after the date the certification is signed.
Veterans with service-connected disability of less than 10%, non service-connected disability, and Purple Heart recipients, as-well-as those claiming derived preference for a spouse, widow or widower, or natural mother, should refer to and submit a completed " SF15, "Application for 10-Point Veteran Preference," (go to http://www.opm.gov/forms/pdf_fill/SF15.pdf) and required documentation with your application materials. For more information on Veterans' Preference, please visit http://www.fedshirevets.gov/job/veterans.aspx.
HOW YOU WILL BE EVALUATED:
Applicants will be ranked based on four quality groups, as follows:
- Best qualified - applicants possessing experience that substantially exceeds the minimum qualifications of the position including all selective factors, and who are highly proficient in all requirements of the job and can perform effectively in the position;
- Highly qualified - applicants possessing experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the requirements of the job;
- Well qualified - applicants possessing experience that meets the minimum qualifications of the position including all selective factors, and who are proficient in some, but not all, of the requirements of the job; and
- Qualified - applicants possessing experience and/or education that meets the minimum qualifications of the position including all selective factors.
After the vacancy announcement closes, reviewed applications are evaluated against the questionnaire responses and placed in the appropriate quality group. Qualified veterans will be afforded preference by being placed at the top of the appropriate quality group. Qualifying veterans with a service-connected disability of 10% or more will be placed at the top of the best qualified group. The best qualified group is the first to be referred to the hiring facility for further consideration and possible interview. The remaining groups may be referred based on the number of applicants available.