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This Position Is No Longer Available

Job Title:  Contract Specialist
Department:  Department Of Energy
Agency:  Southwestern Power Administration
Job Announcement Number:  SWPA-RB-909380-DE

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.
$31,315.00 to $50,431.00 / Per Year
Monday, June 24, 2013 to Friday, June 28, 2013
Full Time - Permanent
Few vacancies in the following location:
Tulsa, OK United StatesView Map
United States Citizens


Southwestern Power Administration‘s mission is to market and reliably deliver Federal hydroelectric power with preference to public bodies and cooperatives. This is accomplished by maximizing the use of Federal assets to repay the Federal investment and participating with other water resource users in an effort to balance diverse interest with power needs within broad parameters set by the U.S. Army Corps of Engineers, and implementing public policy.

This position performs developmental procurement assignments in support of Southwestern Power Administration’s (Southwestern’s) procurement activity and serves under the supervision of the Director, Division of Acquisition and Facilities Services.



  • U.S. Citizenship
  • Resume & Supporting documents (See How to Apply)
  • Relocation incentive or recruitment incentive MAY be offered
  • Must be able to type at least 40 wpm


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As a Contract Specialist, you will:


·         Evaluate bids or proposals for compliance with specifications/purchase descriptions and applicable clauses.

·         Assist in negotiating, reviewing contract terms and conditions and selecting special provisions applicable to the procurement.

·         Compose memoranda, conversation records, Basis for Award (BFA) documents and reports, and draft contract provisions and supporting documents.

·         Participate as a team member on an Acquisition Management Review Team, or equivalent, reviewing requisitions to determine proper specifications/purchase descriptions are used.

·         Assist higher level employees by performing routine but developmental tasks associated with varied phases of the procurement process.



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Basic Qualification Requirements for GS-1102 positions at all grade levels:

A. Completed a 4-year course of study leading to a bachelor's degree with a major in any field. NOTE: You must submit copies of college transcripts.

B. At least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management. NOTE: You must submit copies of college transcripts.

Exceptions: Employees in GS-1102 positions will be considered to have met the standard for positions they occupy on January 1, 2000. Employees who occupy GS-1102 positions at grades 5 through 12 will be considered to meet the basic requirements for other GS-1102 positions up to and including those classified at GS-12. This includes positions at other agencies and promotions up through grade 12. However, employees must meet specialized experience requirements when seeking another position.


GS-7 level: In addition to meeting the Basic Requirement above, applicants must meet one of the qualification requirements below:

A. Meet Superior Academic Achievement (SAA) based on one of the following: (1) class standing (upper third standing in graduating class); (2) grade-point average (2.95 overall or over the last two years of bachelor's degree -or- 3.45 in your major field or over the last two years in your major); or (3) election to membership in a national scholastic honor society. NOTE: You must submit copies of college transcripts.

B. Completed one full year (18 hours) of graduate level study in one of the following fields of study: accounting, business finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, and organization and management. NOTE: You must submit copies of college transcripts.

C. At least one year (52 weeks) of specialized experience equivalent to the GS-5 level in the Federal Service (or similar in other pay systems) that has equipped you with the necessary knowledge, skills and abilities to successfully perform the duties of this position. Specialized experience includes: assisting with the evaluation of bids and/or proposals; reviewing contract terms and conditions for compliance with purchase descriptions; assisting with conducting standard meetings such as pre-bid or pre-work; and performing basic price analyses using available price lists and historical procurement records.


D. A combination of graduate education described in "B" and specialized experience described in "C." To determine if you qualify by combining education and experience, compute your total qualifying experience as a percentage of the total experience required; then determine your education as a percentage of the total education required. Add the two percentages. The total percentages must equal at least 100% to qualify. NOTE: You must submit copies of college transcripts.


If appropriate:  Foreign Education: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit:

Other Conditions of Employment:

1. Relocation incentive or recruitment incentive MAY be offered with this recruitment; however, Southwestern management will NOT pay for relocation expenses such as the sale of residence at an old duty location or the movement of household goods.  

2. All members of the acquisition workforce must obtain training and be certified to appropriate levels, as specified in Department of Energy's (DOE’s) Acquisition Career Management program handbook. This handbook is located at: Employees at the GS-5 and GS-7 levels must meet Level 1 certification requirements before they can be promoted to the GS-9 level position.

3. GS-1102’s must obtain 80 hours of continuing learning/continuing education (CL/CE) every 2 years to maintain their certification levels. Failure to obtain the required CL/CE will result in expiration to the certification and may result in reassignment to a position not requiring a contracting officer’s warrant. An individual with a FAC-C or DoD certificate will have 2 years from the date certified by another agency to obtain 80 hours of CL/CE. New hires, i.e., those from the private sector or those joining the acquisition workforce, who enter the DOE acquisition workforce as a GS-5 or GS-7, have 18 months to obtain Level 1 certification.

4. Applicant must be able to type at least 40 wpm. Applicants must self-certify on the assessment questionnaire.  

5. Applicants will be required to do some travel in the performance of their duties or training and must be able to obtain and maintain a Federal credit card.

6. Selectee’s employment is contingent upon the successful adjudication of a background investigation and fingerprint check.

7. Applicants must submit a copy of their college transcripts (which includes course titles, major, credit hours, and grade-point average) with their application/resume materials.

8. This position has non-competitive promotional potential to the GS-12 level. The agency, however, is not making a commitment and is not obligated to provide future promotions to the selectee. Future promotions depend on the selectee’s ability to perform the duties at a higher level, the continuing need for an employee assigned to the higher level, and administrative approval.

9. More than one position (2) may be filled through this recruitment effort.


CATEGORY RATING: Your application will be evaluated and rated under Category Rating selection procedures. Once the application process is complete, a review of your resume and supporting documentation will be made and compared against your responses to the assessment questionnaire to determine if you are qualified for this job. Please follow all instructions carefully. Errors or omissions may affect your eligibility. 

Qualified candidates will be assigned to one of the following quality categories:  Highly Qualified, Well-Qualified and Qualified. The category assignment is a measure of the degree in which your background matches the competencies required for this position. If, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and or experience, you may lose consideration for this position.  Please follow all instructions carefully. Errors or omissions may affect your rating. All applicants' qualifications will be evaluated on the following characteristics:

·         Educational Background

·         Work Experience

·         Social Organizations

·         Mathematical Skills


The Category Rating Process does not add veterans’ preference points or apply the “rule of three”, but protects the rights of veterans by placing them ahead of non-preference eligibles within each category. Preference eligibles who meet the minimum qualification requirements and who have a compensable service-connected disability of at least 10 per cent must be listed in the highest quality category (except in the case of scientific or professional positions at the GS-9 level or higher).



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Benefits:  The Federal Government offers a comprehensive benefits package.  Explore the major benefits offered to most Federal employees at: or



Veterans Preference:

If you are a veteran with preference eligibility and you are claiming 5-points veterans' preference, you must submit a copy of your DD-214 (Member 4 Copy) or an official statement (including Character of Service) from your command if currently on active duty. If you are claiming 10-point veterans' preference, you must also submit an SF-15, "Application for 10-Point Veterans' Preference" plus the proof required by that form.  For more information on veterans’ preference see


Males born after 12-31-59 must be registered or exempt from Selective Service (see ).


The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be rated in the Well-Qualified category for this vacancy. Well qualified applicants possess experience that meets the minimum qualifications of the position including all selective factors, and who are proficient in some, but not all, of the requirements of the job.  Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at



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To apply for this position, you must complete the occupational questionnaire and submit the documentation specified in the Required Documents section below.

The complete application package must be submitted by 11:59 PM (EST) on Friday, June 28, 2013 to receive consideration.

  • To begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire.
  • Click the Submit My Answers button to submit your application package.
  • It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date.
  • To verify your application is complete, log into your USAJOBS account,, select the Application Status link and then select the more information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process.
  • To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.


All applicants are required to submit the following supporting document type(s):

Applicants may also submit the following supporting document type(s),which may not be required for all applicants:
   ·Other Veterans Document

Faxing Applications or Supporting Documents:

You are encouraged to apply online. Applying online will allow you to review and track the status of your application.

NOTE: If you applied online and your application is complete, do not fax the paper application (1203FX) as this will overwrite your prior online responses and may result in you being found ineligible.

If you completed the occupational questionnaire online and are unable to upload supporting document(s):

  1. To fax your documents, you must use the following cover page and provide the required information. The Vacancy ID is 909380.
  2. Fax your documents to 1-478-757-3144.

If you cannot complete the Application Package online, you may fax all of your materials. The complete application package must be submitted by 11:59 PM (EST) on Friday, June 28, 2013. to receive consideration. Keep a copy of your fax confirmation in the event verification is needed.

To complete the occupational questionnaire and submit via fax:

  1. Click the following link to view and print the occupational questionnaire View Occupational Questionnaire.
  2. Print the 1203FX form, follow the instructions and provide your responses to the occupational questionnaire items
  3. Fax all six pages of the completed 1203FX form along with any supporting documents to 1-478-757-3144. Your 1203FX will serve as a cover page for your fax transmission.


Rosann Barton
Phone: (210)805-3737
Agency Information:
San Antonio Services Section
Please do not mail documents
San Antonio, TX


What to Expect After You Apply:

Once the online questionnaire is received you will receive an acknowledgement email that your submission was successful. Based upon your score, you may be referred to the hiring official. If your name is referred to the hiring official, you may be contacted directly by that office for a possible interview.

You will receive notice via email or by mail, if no email address was provided by you during the application process, once this process is completed (generally 4-6 weeks).


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