This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:EDUCATION SERVICES SPECIALIST (Military Membership Required)

Department:Department of the Army

Agency:Army National Guard Units (Title 32)

Job Announcement Number:JA 13-282-T

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.


$48,695.00 to $63,299.00 / Per Year


Wednesday, June 19, 2013 to Wednesday, July 03, 2013




Full Time - Permanent


1 vacancy in the following location:
Columbus, OH United StatesView Map




The Ohio National Guard seeks to employ high quality applicants for Federal Technician positions. This position requires military membership in the Ohio National Guard.

Military Unit and Address:

Education & Incentives Office
2825 W Dublin Granville Rd
Columbus, OH 43235

This position is located in the Military Personnel Office (MILPO), Plans and Actions Branch of the Army National Guard in the Education Services Office.  This position serves as program manager, advisor and consultant within the state.  The incumbent has responsibility for the development, management and administration of an education and incentive program designed to provide individual career-related or self development assistance and planning requirements for Army National Guard military personnel.



Apply using the instructions in the "How to Apply" section


  • U.S. Citizenship
  • Minimum Military Grade: PVT (E-1)
  • Maximum Military Grade: MSG (E-8)


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(1) Provides oversight as an advisor and consultant serving all the Army National Guard personnel within a state for off duty civilian training and education.  Program will include several different goal oriented programs depending upon the background and desires of the various guard members.  The guardsmen may be pursuing programs at vocational, high school, baccalaureate, or post graduate level.

(2) Provides advisory services to the education services officer, recruiting and retention command, and battalion and unit commanders concerning the educational needs and incentive eligibility of their assigned personnel and customer support.  Maintains contact with such commanders apprising their staff and assigned troops of the educational opportunities available through the General Education Development (GED) and Army Career Education System (ACES) Programs.  Investigates educational problem areas to identify special and recurring needs of personnel of serviced organizations.  Recommends actions or special programs which are necessary to provide for the needs of units or individuals.

(3) Incumbent functions as the principal liaison between National Guard members and participating public and private educational institutions.  Numerous contacts with these institutions are for the purpose of negotiating agreements for a variety of traditional, non-traditional, and special purpose education contracts.  These will include moderate variety of courses some of which will be basic education courses in order to complete high school equivalency, or they may be standardized baccalaureate level courses which are regularly offered at a college or university.  The incumbent must arrange for these to be taught at hours or locations where it will be possible for the guardsmen to attend.  may also arrange for graduate programs for students desiring to pursue advanced degrees.  Arranges and negotiates with the institutions to have credit given for military experience.  Assist in arranging summaries of experience and assist the institutions to better understand and evaluate the experience.  Courses may be provided at institutions or at satellite campuses hosted in local National Guard armories.  Negotiates for education programs specifically designed for military personnel working full time.  The specialized programs and degrees must relate to the military student's need.  Monitors contracts.

(5) Performs educational and vocational counseling which consists of advising and assisting ARNG members on individual programs of study available, to include High School Equivalency (GED), correspondence, self-teaching, new and innovative/non-traditional college to include Associate, Baccalaureate degree programs, first Masters or Professional degree which meet their academic and vocational requirements.  Assists personnel in selecting the appropriate course of study through information obtained through interviews, educational record research, to include military credit conversion (ACE), and an analysis of life experience.

(6) Estimates, obtains, and executes the necessary program funds and determines their allocation.  Arranges for tuition assistance for the student.  Coordinates with appropriate State, local, and institutional authorities to assist service members in securing Federal financial aid through such programs as the Pell Grant, Supplemental Educational Opportunity Grant (SEOG), College Work-Study (CWS), National Direct Student Loan (NDSL), and Guaranteed Student Loan (GSL), ect.  Assist personnel with entrance and enrollment application, when necessary.  Required to provide assistance and data to the ESO for inclusion in the budget submission as it relates to the education program.  Provides oversight for education programs, funds, and/or accounts.

(7) Serves as the coordinator and Alternate Test Control Officer (ATCO) for the DANTES testing section to include ordering, receiving, accounting, and safeguarding test material with appropriate security measures; and disseminates program guidance for examinations.  Determines individual readiness to take examinations, administering General Equivalency Diploma (GED), DANTES Subject Standardized Test (DSST), American College Testing/Proficiency Examination Program (ACT/PEP), Army Personnel Testing (APT) and College Level Examination Program (CLEP), general and subject examinations.  When appropriate, supervises additional test control officers and satellite testing sites.

(8) Develops, collects , analyzes, and disseminates data on educational and incentive programs and entrance requirements for the ESO.  Maintains files and libraries of current educational material, including catalogs of colleges and universities, military and government sponsored education programs, occupational books, periodicals, manuals, and other vocational materials concerning opportunities and requirements for specific vocations/occupations.

(9) Assists military personnel whose records do not indicate successful completion of civilian education requirements for commissioning Officers, appointing or commissioning of Warrant Officers, or Enlisted Soldiers who have not achieved equivalency of non traditional educational means.  evaluates all service school training, subject examinations, college transcripts, College Level Examination Program-General Examinations to ascertain the presence of the minimum required hours in required areas.  Where evaluation of credentials indicates accumulation of fewer than the number of credits required, assists individuals in preparing a program that will enable them to meet requirements.  Provides oversight for the receipt of evaluations and certification of transcripts.

(10) Coordinates with State Recruiting and Retention Manager and Incentives Manager and assists with recruiting and incentive programs in educational institutions in which National Guard programs are established.  Promotes interest and participation in educational services and activities by speaking to groups concerning educational opportunities.

(11) Research and prepare response to official inquiries for supervisor (i.e. Inspector General, congressional inquiries, ect).

(12) Responsible for and oversees the direction of the Incentives Section and functions as the technical expert.  Oversees the performance of document handling, records maintenance, and the Information Management and Reporting Center (iMARC).  Directs staff in performance of periodic record reviews and inventories to ensure total record accountability.  Ensures staff members provide Soldiers with information regarding their incentive selections (i.e. enlistment bonuses, retention bonuses, conversion bonuses, student loans, health profession loans (for both Officer and Enlisted).  Provides the determination and oversight of continued incentives eligibility as a result of processing of records for separation/discharge to include: proper identification and crediting of MOS, dates of service, type of discharge, computation of total creditable service, ect.  Monitors Reserve Officer Training Corps (ROTC) Simultaneous Membership Program (SMP), and commissioning programs for contractees.  Request exception to policy from National Guard Bureau (NGB-ARM).

(13) Performs other duties as assigned.


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This is a Permanent Excepted Service position

Military Membership in the Ohio National Guard is required

  • Minimum Military Grade: SGT (E-5)
  • Maximum Military Grade: MSG (E-8)
  • Compatible Military Assignment: Enlisted MOS 42A
  • WOC-09W with approved pre determination to become a 420A

If you apply for this position and are over the Maximum Military Grade you may be required to take an Administrative Reduction in Military Grade in order to be appointed.


**Applicants must currently possess or be eligible to obtain an MOS that is compatible with this position.  Coordinate with your unit's training representative to determine whether or not you can qualify for a specific MOS/AFSC and/or receive training.




General Experience: Experience, education or training to provide oversight as an advisor and consultant serving all the Army National Guard personnel within a state for off duty civilian training and education.



Specialized Experience: 24 Months experience in which the applicant demonstrates the following:

1. Experience in any position that required compiling reports, letters, memoranda, etc. and required person-to-person contact to convey information to include resolving customer complaints and managing agitated customers.

2. Progressively responsible experience which demonstrates the ability to provide technical guidance and assistance in the type of work or in comparable work of the position to be filled.

3. Operating, administrative, program or managerial experience in the type of work or combination of functions directly related to the position to be filled.  Provides oversight for education, incentive and retention programs, funds, and/or accounts.

4. Experience which provided the applicant with the ability to coordinate a variety of complex cyclical requirements between multiple organizations and automated systems.


SUBSTITUTION OF EDUCATION: NOTE: College Transcripts are required if you wish to use Education as a substitution for experience or if a degree is a requirement for the position.  A copy of the transcript must be submitted with the Job Application. Study successfully completed in a college, university, technical or vocational school may be substituted for experience at the rate of one year of study (30 semester hours or 20 classroom hours of instruction per week) for 6 months of experience.  Courses must be directly related to the work of the position and a maximum credit of 6 months of specialized experience may be awarded.


This position is being announced in accordance with state merit promotion procedures and collective bargaining agreement. Wearing of the appropriate military uniform is required while employed in this position.

If you are an AGR and are selected for this position, you will be required to vacate your AGR status.


WOC-09W with approved pre determination to become a 420A


Successful applicant will be assigned to a compatible military position in an appropriate unit of assignment in the Ohio National Guard.


Once the application process is complete, a review of your application will be made to ensure you meet the job requirements. To determine if you are qualified for this job, a review of your resume and supporting documentation will be made and compared against your responses to the occupational questionnaire. If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience your qualifications rating can and will be adjusted to more accurately reflect your abilities. Please follow all instructions carefully. Errors or omissions may affect your rating and may result in you not being considered for appointment to this position.


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The Federal government offers a number of exceptional benefits to its employees. The following Web addresses are provided for your reference to explore the major benefits offered to most Federal employees.

Flexible Spending Accounts - The Federal Flexible Spending Accounts Program (FSAFeds) allows you to pay for certain health and dependent care expenses with pre-tax dollars. For additional information visit:

Health Insurance - The Federal Employees Health Benefits Program offers over 100 optional plans. For additional information visit:

Leave - Most Federal employees earn both annual and sick leave. For additional information visit:

Life Insurance - The Federal Employees' Group Life Insurance Program (FEGLI) offers: Basic Life Insurance plus three types of optional insurance, for additional information visit:

Long Term Care Insurance - The Federal Long Term Care Insurance Program (FLTCIP) provides long term care insurance for Federal employees and their parents, parents-in-law, stepparents, spouses, and adult children. For additional information visit:

Retirement Program - Almost all new employees are automatically covered by the Federal Employees Retirement System (FERS). FERS is a three-tiered retirement plan. The three tiers are: Social Security Benefits, Basic Benefit Plan, Thrift Savings Plan. For additional information visit:

This link provides and overview of the benefits currently offered to Federal employees.


1. Do not send applications to the mailing address or email address on this announcement. Apply only online or via the fax number provided in the section entitled "How to Apply."

2. If you are a current career or career-conditional Federal employee or former Federal employee who has reinstatement eligibility, you must submit a copy of your latest SF-50 "Notification of Personnel Action" and/or a copy of the SF-50 that reflects career or career-conditional tenure, or you will not be considered under the merit promotion process. Also, you should submit your most recent performance appraisal.

3. If you are a male applicant who was born after 12/31/59 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency.


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Applying for this position requires you to take two steps:

1) Complete the occupational questionnaire and 2) submit a resume and, if applicable, any supporting documentation. See the Required Documents

You are encouraged you to complete the Occupational Questionnaire and submit your documentation using the Online method since it is the most efficient way to process your application. If you are unable to submit your responses Online, several applications "Options" are explained below. Follow these instructions carefully.

Note: You can Save an incomplete online questionnaire and return to it at a later time to complete the process. Instructions are under, How to Properly Save and Return later to complete an Application/Occupational Questionnaire at the bottom of this page.

Option 1
To start a New occupational questionnaire click this link: Online Questionnaire

When you have completed the occupational questionnaire select the “Finish” button. At the next screen select the “Submit” button.
After the occupational questionnaire is submitted you can upload your resume and any supporting documents. Follow the instructions that appear on the screen after you receive an acknowledgement that the occupational questionnaire is successfully submitted. Step-by-step document upload instructions are provided below. If you do not have all the requested documents in electronic format you can upload part and fax the remaining documents that you do not have in electronic format, such as transcript documentation. See Option 2 for Fax instructions.

1 . Complete the Online Questionnaire and Press "Submit" to complete the Online Questionnaire or return to a "Saved" application outlined above under the How to Apply section.

2. After the Questionnaire is submitted you will receive a Notice that indicates the submission was successful. Press the "To upload a resume for this position click here" button to upload documents to this job announcement.

3. At the Document Upload screen, select the type of document you are attaching for upload from the drop down menu on the left side of the screen.

4. Select the "Browse" button and attach the file you want to submit.

5. Press the "Upload" button to submit the document file. You will receive an "Upload Successful" acknowledgement when the file has been received.

You may also start an occupational questionnaire by entering the following URL into your browser:

1. Enter> to start a " New " Online Occupational Questionnaire

2. To start a " New " Occupational Questionnaire scroll down the Online application screen until the "Vacancy Identification Number" box appears under the "Create a New Application for This Job" section on the left hand side. Insert the "Vacancy Identification Number - 909518 or "Control Number" and click the "Submit" button.

Note: When you have completed the Online Occupational Questionnaire, click the "Finish" button. The Online Occupational Questionnaire must be completed and submitted by 12:00 midnight EDT on Wednesday, July 03, 2013.

Option 2
Complete the occupational questionnaire Online, as outlined above, and fax all or part of your documentation.
If you choose to fax your documentation you must use a cover page. The information contained on the cover page should match the information you provided to the occupational questionnaire. The Vacancy ID number 909518, your Name, and SSN should be written accurately and neatly. This cover page is used to match your documents with the record you established when you submitted the occupational questionnaire. If the information is inaccurate or incomplete you may not receive consideration for this position. To print a copy of the “Cover Page” click this link or click or insert this URL into your browser The Fax number to submit your documents is:

Option 3
Submitting you occupational questionnaire, resume and supporting documents in hard copy via fax.
To complete the occupational questionnaire in hard copy form, click this link to print a copy of the OPM Form1203-FX or insert or type this URL into your browser

You can also obtain a copy of the OPM Form 1203-FX by calling USAJOBS by Phone at (703)724-1850. After the introduction Press 1 and follow the instructions.

Print a copy of this job announcement and use the Form 1203-FX as a response sheet when answering the occupational questionnaire portion of this announcement. You may submit the Form 1203-FX, resume, and any supporting documents by fax.

If you fax your documentation you must use a cover page. The information contained on the cover page should match the information you provided to the occupational questionnaire. The Vacancy ID number 909518, your Name, and SSN should be written accurately and neatly. If the information is inaccurate or incomplete it will delay the processing of your application or you may not receive consideration for this position. To print a copy of the “Cover Page” click this link. The Fax number to submit your documents is: 1-478-757-3144

How to Properly Save and Return later to complete an Application/Occupational Questionnaire:

3. If you want to " Save " an incomplete Occupational Questionnaire and return later, select the "Save" button at the top or bottom of each of the application pages and click the "Logout" button.

4. If you have "Saved" an incomplete Occupational Questionnaire you may finish it by clicking on or inserting this link into your internet browser . Insert your SSN and Last Name into the right hand side section " Work On An Application I Have Already Started ." and click the " Login " button.

Once you are logged in, the top of the screen will display the vacancy ID for all incomplete questionnaires and, if applicable, the bottom portion of the screen will display any Vacancy IDs that require a resume or supporting documentation to complete the application process. To finish an incomplete application processes select the adjacent button and click OK.

Option 4
The USAJOBS Web site provides a "Create a Resume" feature that you may use to develop and submit a resume for this position. The completed resume can be attached to this vacancy announcement and submitted electronically. To do so, scroll down to the end of the vacancy announcement. Click on the "Apply Online" icon. Then follow the USAJOBS web site instructions.

After you complete and submit the online resume, you will receive a "Confirmation of Submission" message stating that your online resume has been successfully submitted. If you do not receive this message, please submit again as this indicates that your resume has not been received.

NOTE: Submission of a resume alone IS NOT a complete application. This position may require the completion of additional forms and/or supplemental materials as described previously. Please carefully review the complete job announcement and the "How to Apply" instructions. Failure to provide the required information and/or materials will result in your not being considered for employment. 


All applications must include the following information:

  • Resume (Must describe all relevant work experience and provide the time periods the work was performed)
  • Current Unit of Assignment
  • Current Military Rank/Grade
  • Current MOS/AFSC
  • WOC-09W approved pre determination to become 420A
  • Your application may need to include:
  • Transcripts (if substituting college education for work experience)

To submit the documents requested follow the instructions below: Your resume,  the Optional Application for Federal Employment (OF 612), or any other written format you choose to describe your job-related qualifications  can be submitted electronically using the document upload process or by fax. Please ensure that your resume contains your full name, address, phone number and at least your last four digits of your social security number.

Note: Please ensure that your resume contains the basic information outlined under the Applying for a Federal Job link:

Please do not send applications to the addresses listed below


Kenneth M. Teter
Phone: (614)336-7023
Agency Information:
G1 Education Office
2825 W Dublin Granville Rd
Columbus, OH


Once the online questionnaire is received you will receive an acknowledgement email that your submission was successful. After a review of your complete application is made you will be notified of your qualification status and/or referral to the hiring official.  If further evaluation or interviews are required you will be contacted.

Instructions for completing the OPM 1203-FX:

If you are applying to this announcement by completing the OPM 1203-FX form instead of using the Online Application method, please use the following step-by-step instructions as a guide to filling out the required questionnaire. You will need to print the vacancy announcement and refer to it as you answer the questions. You may omit any optional information; however, you must provide responses to all required questions. Be sure to double check your application before submission.

Online Questionnaire

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Job Announcement Number:

JA 13-282-T

Control Number: