This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Administrative Officer

Department:Department Of Agriculture

Agency:Agricultural Research Service

Job Announcement Number:DEU/MP-13-903821-CPF

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$38,790.00 to $61,678.00 / Per Year

OPEN PERIOD:

Wednesday, July 03, 2013 to Wednesday, July 17, 2013

SERIES & GRADE:

GS-0341-07/09

POSITION INFORMATION:

Full Time - Permanent

PROMOTION POTENTIAL:

09

DUTY LOCATIONS:

1 vacancy in the following location:
Brookings, SD United StatesView Map

WHO MAY APPLY:

US Citizens and Status Candidates

JOB SUMMARY:

Find Solutions to Agricultural Problems that Affect Americans Every Day, From Field to Table

As an Administrative Officer for the USDA's Agricultural Research Service in Brookings, South Dakota, the incumbent provides leadership in the management of business functions in support of research programs.  The incumbent works closely with the management team to efficiently and effectively carry out all administrative operations.  Such functions include management advisory services, budget, human resources, agreements, purchasing and contracting, safety, and facilities.

 

This job opportunity announcement may be used to fill additional vacancies.

 

You may be considered for this position under Open Competitive and/or Merit Promotion.

 

OPEN COMPETITIVE: You may apply to be considered under Open Competitive if you are a U.S. Citizen.

 

MERIT PROMOTION: You may apply to be considered under Merit Promotion if you are 1.) a current or former Federal employee in the Competitive Service with Career or Career-Conditional status, 2.) a Veteran eligible under the Veterans Employment Opportunities Act (VEOA), 3.) a disabled person eligible for a non-competitive appointment under Schedule A, 4.) or a returned Peace Corps Volunteer.  See the Time-in-Grade Requirement in the Qualifications section and Required Documents under the How to Apply section below for more information.

KEY REQUIREMENTS

  • Must be a U.S. Citizen to apply for this position
  • Suitable for Federal employment, determined by a background investigation
  • Males born after 12/31/59 must be registered with Selective Service

DUTIES:

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  • Performs a variety of administrative duties in support of office functions.
  • Provides technical guidance and assistance to employees and management on a full range of administrative functions.
  • Manages all phases of budget formulation, execution, and administration.
  • Informs management and employees of human resources rules, policies, regulations, and procedures.
  • Manages the procurement program by anticipating long and short term needs and planning accordingly to procure supplies and services.
  • Supervises employees by assigning and evaluating work, and by defining objectives, priorities, and deadlines.

 


QUALIFICATIONS REQUIRED:

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TIME-IN-GRADE REQUIREMENTS: Current or former federal employees applying under merit promotion procedures must meet applicable time-in-grade requirements to be considered eligible. For the GS-07, you must have 52-weeks at the GS-05 level. For the GS-09, you must have 52-weeks at the GS-07 level. (YOU MUST SUBMIT AN SF-50 THAT SHOWS TIME-IN-GRADE ELIGIBILITY AS SUPPORTING DOCUMENTATION.  THE SF-50 MUST SHOW THE GRADE YOU HAVE HELD, POSITION HELD IN THE COMPETITIVE SERVICE, AND PERMANENT OR CONDITIONAL TENURE.)

 

GS 7: To qualify for this position at the GS-07 level, you must meet the basic requirement and possess the specialized experience/education as described below.

SPECIALIZED EXPERIENCE: You must have one or more years of experience equivalent to the GS-05 grade level in the Federal service performing duties which included:

·         Providing guidance and assistance to employees and managers on a full range of administrative functions.

·         Reviewing current procedures for internal processing of administrative work and recommending improvements to work flow and efficiency.

·         Assisting in all phases of the management of budget formulation, execution, and administration.

·         Serving as a liaison and advisor for a wide range of human resources issues.

·         Assisting managers and staff with procurement and contracting issues, procedures, regulations, and alternatives.

EDUCATION: Successful completion of at least one full year of graduate level education in a field such as business, management, accounting, public administration, or closely related field. One full year is generally equivalent to 18 semester hours. (You must submit transcripts as proof of any claimed education.)

OR

COMBINATION: You must have a percentage of the education and experience which when combined totals 100% of the necessary education and experience to qualify for this position. When combining education with experience, first determine total qualifying education as a percentage of the education required; then determine experience as a percentage of the experience required; finally, add the two percentages. The total percentage must equal at least 100 percent to qualify. (You must submit copies of your college transcripts as proof of any claimed education.)

OR

Superior Academic Achievement (SAA): A Bachelor's degree in one of the above fields of study with SAA. SAA may be met in one of the following three ways:1. Class Standing-Applicants must be in the upper third of the graduating class in the college, university, or major subdivision, based on completed courses.2. Grade Point Average-Applicants must have a GPA of 3.0 or higher out of a possible 4.0 based on 4 years of education, or based on the last 2 years of the curriculum; or a 3.5 or higher out of a possible 4.0 based on the average of the required courses completed in the major field, or the required courses completed in the major during the final 2 years of the curriculum.3. Election to Membership in a National Scholastic Honor Society-Applicants can be considered eligible for SAA based on membership in a national scholastic honor society that meets the minimum requirements of the Association of College Honor Societies. Membership in a freshman honor society cannot be used to meet the requirements of this provision. (You must submit copies of your college transcripts as proof of any claimed education.)

GS 9: To qualify for this position at the GS-09 level, you must meet the basic requirement and possess the specialized experience/education as described below.

SPECIALIZED EXPERIENCE: You must have one or more years of experience equivalent to the GS-07 grade level in the Federal service performing duties which included:

·         Conducting qualitative and quantitative assessments to evaluate business programs and processes.

·         Managing all phases of the management of budget formulation, execution, and administration.

·         Supervising administrative staff by assigning and evaluating work.

·         Serving as the primary liaison and advisor for a wide range of human resources issues to include identifying training needs, filling vacant positions, and recommending promotions, awards, and other forms of employee recognition.

·         Anticipating long and short term needs of the facility and plans accordingly to procure supplies and services timely and within budget.

·         Overseeing the implementation of facility and real property management and general services functions.

 

OR

EDUCATION: Successful completion of at least two full years of graduate level education in a field such as business, management, accounting, public administration, or a closely related field. Two full years of graduate level education is generally equivalent to 36 semester hours. (You must submit transcripts as proof of any claimed education.)

OR

COMBINATION: You must have a percentage of the education and experience which when combined totals 100% of the necessary education and experience to qualify for this position. When combining education with experience, first determine total qualifying education as a percentage of the education required; then determine experience as a percentage of the experience required; finally, add the two percentages. The total percentage must equal at least 100 percent to qualify. (You must submit copies of your college transcripts as proof of any claimed education.)

Foreign Education: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE MAY NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. IF YOUR RESUME DOES NOT SUPPORT YOUR QUESTIONNAIRE ANSWERS, WE WILL NOT ALLOW CREDIT FOR YOUR RESPONSES. 


Qualification requirements must be met by the closing date of this vacancy announcement.

Applicants must be available to report for duty at the time a selection is made.  Selections are typically made within 30 days of the closing date of the announcement.

 

This position is open to all US Citizens and Nationals, Competitive Merit Promotion, and Noncompetitive and Special Hiring Authority eligibles. (If applying as a US Citizen or National, Please choose Occupational Specialty 001 when applying) You may apply under open-competitive, merit promotion, and noncompetitive procedures, however; you must meet the requirements for one of the following categories to apply as a merit promotion or noncompetitive eligible.

1. A current permanent competitive service employee; former Federal employee who achieved career status in the competitive service; or former Federal employee who served on a career conditional appointment without achieving career status in the competitive service who was separated less than three years ago. This includes applicants who have not previously held, or currently hold this position and grade with the same promotion potential as announced for this announcement. You must submit the SF-50 that shows competitive service eligibility to be considered. (Please choose Occupational Specialty 002 when applying)

2. A current permanent competitive service employee; former Federal employee who achieved career status in the competitive service; or former Federal employee who served on a career conditional appointment without achieving career status in the competitive service who was separated less than three years ago. This includes applicants who have previously held, or currently hold this position and grade with the same promotion potential as announced for this announcement. You must submit the SF-50 that shows competitive service eligibility to be considered. (Please choose Occupational Specialty 003 when applying)

3. A Veteran applying under the Veterans Employment Opportunity Act (VEOA), must submit a copy of your DD-214 showing an honorable discharge to be considered. To be eligible for a VEOA appointment, a veteran must be honorably separated and either a preference eligible or have substantially completed 3 or more years of active service. ("Active Service" under this law means active duty in a uniformed service and includes full-time training duty, annual training duty, full-time National Guard duty, and attendance, while in the active service, at a school designated as a service school by law or by the Secretary concerned.) A veteran who is released under honorable conditions shortly before completing a 3-year tour is also eligible. A DD-214 that includes beginning and ending dates of service and character of discharge (Member Copy 4) must be submitted to verify eligibility. NOTE: Current employees applying under VEOA must submit a qualifying SF-50 to show they meet time-in-grade requirements. (Please choose Occupational Specialty 002 when applying)

4. A Veteran applying for a Veterans' Recruitment Appointment (VRA), must submit a copy of your DD-214 showing an honorable discharge to be considered. Eligibility for VRA appointments includes Disabled veterans; Veterans who served on active duty in the Armed Forces during a war declared by Congress, or in a campaign or expedition for which a campaign badge has been authorized; Veterans who, while serving on active duty in the Armed Forces, participated in a military operation for which the Armed Forces Service Medal was awarded; and Veterans separated from active duty within the past 3 years. Disabled veterans must provide the SF-15 and supporting documentation from the VA along with DD-214. NOTE: VRA only applies to positions at the GS-11 level and below. (Please choose Occupational Specialty 003 when applying)

5. A 30% or more Disabled Veteran. You must submit your DD214, a completed SF-15, and letter from the VA dated 1991 or later as proof to be considered. (Please choose Occupational Specialty 003 when applying)

6. A military spouse. Military spouses are eligible if their active duty military spouse: 1) receives a Permanent Change of Station (PCS) move; 2) has a 100% disability rating; or 3) died while on active duty. Please submit supporting documentation as proof to be considered. (Please choose Occupational Specialty 003 when applying)

7. A Severely Physically Handicapped Schedule 'A' Appointment. Please submit documentation from a State or Federal Vocational Rehabilitation Service as proof to be considered. (Please choose Occupational Specialty 003 when applying)

8. A Former Peace Corps or VISTA Volunteers Appointment. Please submit documentation as proof to be considered. (Please choose Occupational Specialty 003 when applying)

9. Interchange Agreements and Miscellaneous Authorities. Please submit documentation as proof to be considered. (Please choose Occupational Specialty 003 when applying)

Please be sure to select the appropriate specialty code. You will only be considered under the specialty code you choose. Choosing the inappropriate specialty code may result in loss of consideration.

Active Duty Service Members-- You must submit a statement of discharge/certification of release or an official written document from the armed forces that certifies you are expected to be discharged or released from active duty service in the armed forces under honorable conditions no later than 120 days from the date the certification is signed. Enlisted Record Briefs and military identification do NOT qualify as official documentation.

If the appropriate information is not submitted to confirm the discharge status, dates of service, etc., you will not be considered for this job opportunity under Veteran Preference procedures. To gain access to your DD-214 online please visit http://www.archives.gov/veterans/military-service-records/get-service-records.html

For more information on Veteran Authorities, consult the Vet Guide at: http://www.opm.gov/employ/veterans/html/vetguide.asp

Surplus or Displaced Federal Employees: If you are an eligible Career Transition Assistance Program (CTAP) or Interagency Career Transition Assistance Program (ICTAP) applicant you may apply for special selection over other candidates for this position. To be well-qualified and exercise selection priority for this vacancy under open-competitive procedures, displaced Federal employees must meet the middle quality level established under category rating procedures. To be well-qualified and exercise selection priority for this vacancy under merit promotion procedures, displaced Federal employees must be rated at 85 or above on the rating criteria for this position. CTAP and ICTAP eligibles must submit the following as proof of eligibility for the special selection priority:

  • A copy of your certificate of expected separation, reduction-in-force notice, or other documentation which establishes you are being or have been displaced from a Federal position AND
  • A copy of your most recent performance appraisal demonstrating a rating of at least fully successful or equivalent (Note: this is required unless you are an CTAP/ICTAP eligible due to compensable injury, illness, or disability) AND
  • A copy of your most recent SF-50 (Notification of Personnel Action) or other official documentation which shows the position you may be or are being separated from has the same or higher promotion potential as that of the vacancy, your duty location, and that you are serving as a career or career conditional competitive service employee in tenure group 1 or 2, OR are a current or former Executive Branch agency employee in the excepted service serving on an appointment without time limit, at grade levels GS-15 or equivalent and below, and who has been conferred noncompetitive appointment eligibility and special selection priority by statute for positions in the competitive service

OR

  • A Military Department or National Guard Bureau notification that shows you are receiving a special disability retirement from the US Office of Personnel Management under 5 U.S.C. 8337(h) or 8456 AND
  • Official documentation which shows your duty location and the position you may be or are being separated from has the same or higher promotion potential as that of the vacancy

More information about CTAP and ICTAP eligibility may be found at 5 CFR 330 and at this link: http://www.opm.gov/rif/employee_guides/career_transition.asp#ictap.

HOW YOU WILL BE EVALUATED:

Your application will be evaluated and rated under Category Rating Procedures.  Qualified candidates will be placed for selection consideration into three categories:  Best Qualified, Well Qualified or Qualified.  Within these categories, applicants eligible for veterans' preference will receive selection priority over non-veterans.  Your resume will be reviewed and compared against your responses to the online questionnaire.  We strongly encourage you to answer every question that accompanies this vacancy, as your responses will better highlight your specific qualifications. 

Please note that your resume must thoroughly support your responses to the assessment questionnaire.  High self-assessment in the applicant questions that is not supported by information in your resume may eliminate you from best-qualified status and subsequent referral to the selecting official.

Displaced/Surplus Employees
:  Individuals eligible under the USDA Career Transition Assistance Program (CTAP) or the Interagency Career Transition Assistance Program (ICTAP) must be well qualified for the position to receive consideration for special priority selection.  CTAP and ICTAP eligibles within the local commuting area will be considered well qualified if the applicant meets the basic eligibility requirements and all selective factors, and is rated in the Well Qualified Category as described in the How You Will Be Evaluated section.  Employees seeking CTAP/ICTAP eligibility must submit a copy of the agency notice, a copy of their most recent performance rating and a copy of their most recent SF-50 noting current position, grade level and duty location.  Please annotate your application to reflect that you are applying as a CTAP or ICTAP eligible.  
CLICK HERE for additional information on CTAP and ICTAP.


BENEFITS:

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The Federal government offers a number of exceptional benefits to its employees.  The following link provides an overview of the benefits currently offered to Federal employees:  http://www.usajobs.gov/ResourceCenter/Index/Interactive/Benefits#icc.



OTHER INFORMATION:

Financial Disclosure Requirement:
The Research, Education and Economics (REE) agencies inspire public confidence in our missions by maintaining high ethical principles. Employees are subject to Federal government-wide regulations and statutes as described on the REE Ethics Webpage.  You may be required to submit a financial disclosure report if hired for this position.

False Statements:
If you make a false statement in any part of your application, you may not be hired; may be fired after beginning work; or may be fined or jailed.

Reasonable Accommodation:  Reasonable accommodation is provided to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, or have questions regarding reasonable accommodation and/or accessibility for any part of the application and hiring process, please contact the Disability Program Manager on 202-720-6161 or through the DC Relay Service on (202) 855-1234 (TDD). The decision to grant reasonable accommodation is made on a case-by-case basis.



HOW TO APPLY:

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Your application package must be complete by 11:59 p.m. (EST) on Wednesday, July 17, 2013.  You must apply online or by fax (see below for details).  Applications sent by mail (including e-mail) or hand-delivered will not be accepted.  Certain individuals are entitled to file a late application and must contact the Agency Contact listed below for details and application instructions. 

Choose either Option A or Option B to apply for this position:

Option A:  Online Application

Click the Apply Online button to create an account or log in to your existing USAJOBS account.  Follow the prompts to complete the occupational questionnaire and upload (or reuse) supporting documents.  You must click the Submit My Answers button at the end of the process.

Note:
To verify your application is complete, log into your USAJOBS account, https://my.usajobs.gov/Account/Login, select the Application Status link and then select the more information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process.

To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.

To fax supporting documents that you are unable to upload:
1. Click here to print a fax cover page 
2. Complete all blocks on the cover page using Vacancy ID 903821.  Documents will not be processed if information is missing.
3. Fax the completed cover page and your documents to 1-478-757-3144.

Option B:  Fax
If you cannot apply online, follow these steps to fax your complete application package.
1. Click the following link to print the occupational questionnaire View Occupational Questionnaire;
2. Click here to print the 1203FX form, which you will use to provide your responses to the occupational questionnaire; and  
3. Fax the completed 1203FX (all 6 pages), your resume, and supporting documents (including those specified in the Required Documents section below) to 1-478-757-3144.  The 1203FX will serve as the cover page for your fax transmission and must be placed on top of all other documents.


REQUIRED DOCUMENTS:

The following documents are required:  
   - Assessment questionnaire (completed online or submitted by fax using the 1203FX) 
   - Resume

In addition, you may need to submit supplemental documentation (as outlined below).  Failure to submit supplemental information by the closing date of this announcement will result in the loss of the particular consideration you are requesting.

Veterans' Preference:  
To claim 5-point veterans' preference, submit Member 4 copy of your DD-214 or other proof of eligibility.  To claim 10-point veterans' preference, submit an SF-15, Application for 10-Point Veterans' Preference, plus the documentation required by that form.

Veterans Employment Opportunities Act of 1998 (VEOA):  If you are applying to this position based on your eligibility through the Veterans Employment Opportunities Act of 1998, you must submit documentation to support your eligibility.  Generally, this will be your Member 4 copy of the DD-214. 

Active Duty Service Members:  You must submit a statement of discharge/certification of release or an official written document from the armed forces that certifies you are expected to be discharged or released from active duty service in the armed forces under honorable conditions no later than 120 days from the date the certification is signed. Enlisted Record Briefs and military identification do NOT qualify as official documentation.

Merit Promotion:  If you are a current or previous Federal employee with competitive status and would like to be considered for this position, you must submit a copy of your most recent SF-50 which indicates you have competitive status and performance appraisal.  Additionally, if you are requesting consideration for non-competitive eligibility, but do not yet hold the full performance level of this position, you must submit an SF-50 that documents your full performance level.  Failure to do so may cause you to lose consideration for this position.

Non-Competitive Authorities:  Military spouse (Military spouses are eligible if their active duty military spouse: 1) receives a Permanent Change of Station (PCS) move, 2) has a 100% disability rating, or 3) died while on active duty); Severely Physically Handicapped Schedule 'A' Appointment; Former Peace Corps or VISTA Volunteers Appointment;  Interchange Agreements and other Miscellaneous Authorities.  To be considered under special hiring authorities, you must submit documentation that provides evidence of this eligibility.  For further information
click here.

Transcripts:  If you indicate that you possess any form of post-secondary education, you must submit transcripts detailing your coursework and/or degree(s). At the time your education was obtained, the entire institution, applicable school within the institution, or the applicable curriculum must have been appropriately accredited by an accrediting organization recognized by the Secretary, U.S. Department of Education. You may lose consideration for this position if you fail to provide this information.

Foreign Education:  To receive credit for education outside the U.S., you must show proof that the education has been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs.

AGENCY CONTACT INFO:

Midwest Services Branch
Phone: (816)426-5706
Email: KANSASCITY@OPM.GOV
Agency Information:
Recruitment Effort for OPM and FSA
Call or e-mail us with your questions
Thank You, MO
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USA

WHAT TO EXPECT NEXT:

Once your complete application package (including all required documents) is received, we will conduct an evaluation of your qualifications and determine your ranking.  The best qualified candidates will be referred for further consideration and possible interview.  You will be notified of the outcome.

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Job Announcement Number:

DEU/MP-13-903821-CPF

Control Number:

345568400