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This Position Is No Longer Available

Job Title:  Human Resources Assistant (D1189000)
Department:  Department of the Army
Agency:  Army National Guard Units (Title 32)
Job Announcement Number:  LA 908986

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.
$38,790.00 to $50,431.00 / Per Year
Wednesday, June 12, 2013 to Friday, June 28, 2013
Full Time - Excepted Service Permanent
1 vacancy in the following location:
Pineville, LA United StatesView Map
United States Citizens





NATIONAL GUARD MEMBERSHIP IS REQUIRED: This is an excepted position that requires membership in a compatible military assignment in the National Guard. Selectee will be required to wear the military uniform. Acceptance of an excepted position constitutes concurrence with these requirements as a condition of employment.

LOCATION: NGLA-JFD-CB (Training Center), Pineville, LA

This position is located in the personnel and administrative section of a Battalion (BN) or Squadron (SQ) size headquarters of the Army National Guard (ARNG). The purpose of the position is to oversee and ensure the accomplishment of work performed in the areas of personnel management and administration. The incumbent works under the direction of the Officer in Charge (OIC) or Personnel Officer.


Open Areas of Consideration: 1


Area 1 = Enlisted members of the Louisiana National Guard.




  • Must be a member of the National Guard.


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(1) Plans, organizes, and administers the military personnel program for the organization. Assists in the preparation for and executes command level inspections in the area of personnel and administration. Identifies trends and conducts analysis of subordinate feeder information, recurring required reports, findings of assistance visits and inspections, and develops recommendations. Manages the military staffing, classification, assignment and utilization of battalion personnel in accordance with authorized manning documents. Accomplishes or reviews a variety of military personnel transactions including appointments, enlistments, separations, promotions, duty assignments, transfers, medical evaluations, line of duty actions, security clearances, awards and decorations, retirements, etc., and forwards actions to a higher level military personnel office. Provides guidance, reviews, and monitors the timely completion of enlisted evaluations. Prepares and forwards officer evaluation reports. Provides information and assistance to personnel at higher and subordinate levels tasked with completing such transactions. Provides guidance to subordinate unit personnel in the completion and maintenance of individual mobilization packets, applications for passports, and the publication of required personnel orders.

(2) Implements the enlisted promotion system at the command level. Establishes suspense dates for subordinate organizations for the completion and submission of packets. Reviews packets prior to submission to higher headquarters for quality and completion. Validates the preliminary enlisted promotion consideration list to ensure all personnel eligible for consideration are included and submits any changes to the state level enlisted promotion manager. Coordinates and publishes all requirements for battalion level enlisted promotion boards as required.

(3) Plans and coordinates health service support. Monitors the status of all physicals within the command and ensures appropriate scheduling and completion. Coordinates the completion of annual medical certification requirements and periodic vaccinations. Ensures the completion of and reviews line of duty investigations. Provides technical guidance to subordinate unit administrative personnel in the preparation of formal and informal line of duty investigations. Functions as an advisor to the investigating officer and the command in the execution of formal line of duty investigations. Reviews and/or prepares the packets required for submission to the medical review and profile boards. Assists subordinate units in coordinating with civilian and military medical authorities for required supporting documentation. Provides technical guidance to subordinate unit personnel in the preparation and submission of incapacitation pay packets.

(4) Prepares and forwards required documentation or officer promotion packets for required state and federal board actions. Conducts individual records review with the affected officer and makes modifications in preparation for upcoming officer board actions.

(5) Provides advice and assistance to the commander and staff pertaining to military personnel administration. Interprets and implements Department of Defense, Department of the Army, Major Command, National Guard, and state regulations, policies and precedents pertaining to the full range of personnel actions. Researches and resolves the most difficult military personnel problems and questions, including those where guidance is only partially relevant or is incomplete.

(6) Provides guidance to subordinate unit personnel about benefits and entitlements, career and bonus programs, educational, retirement, and other benefits. Assists applicants and evaluates qualifications for officer appointment and provides administrative support in the preparation of appointment packets. Renders authoritative explanations of regulations, methods, procedures, and exceptions involved in individual cases. May provide assistance to soldiers and dependents concerning benefits and entitlements. Ensures military personnel records are kept current and accurate, and contain the proper supporting documentation.

(7) Reviews or assembles supporting documentation required at higher levels when processing actions such as involuntary order to active duty, courts martial, fraudulent enlistment, non-selection for retention, administrative discharges, etc.

(8) Monitors and reviews copies of unit reports furnished by higher level military personnel offices to identify trends and assist with the management of personnel readiness within the organization. Reviews and submits source documents for military personnel records and retirement accounting.

(9) Performs various administrative duties relating to military personnel involving the composition and distribution of correspondence, publications, reports, orders, etc. serves as the file systems manager for the battalion. Identifies and maintains the publication requirements and accounts for the organization and subordinate elements. Functions as the mail control officer for the organization including postage accounts and duplication equipment records.

(10) Provides personnel specific information in developing plans for recruiting and retention within the command. Gathers and prepares information concerning personnel accessions, retention, attendance, and attrition.

(11) Prepares press releases, articles, announcements, or advertisements for submission to local news media designed to make the public aware of the National Guard and their role in the community and in national defense.

(12) May plan, organize and assign work to employees engaged in administration and personnel work assigned at the command level. Provides technical assistance and guidance to organizational personnel and administrative employees. Revises assignments or details employees to other duties as necessary to meet changing work situations, deadlines, or priorities.

(13) May coordinate with the Human Resources Office for actions affecting military leave, the reassignment of full-time personnel, etc.

(14) Performs other duties as assigned.


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GENERAL EXPERIENCE: Experience, education, or training in administrative or clerical which demonstrates the candidate’s ability to perform the duties of the position; and experience using computer and automation systems.

SPECIALIZED EXPERIENCE: Must have at least Twelve (12) months experience, education, or training in the interpretation and application of regulations, procedures or laws; that provided a working knowledge of administrative functions; performing personnel transactions; and working independently and setting priorities with very little supervisory control which provided the candidate with the Knowledge, Skills, and Abilities listed below.



I: Knowledge of the majority of the laws, rules, regulations, policies, procedures, and precedents relating to the area of assignment; and the ability to apply this knowledge in the interpretation and application of regulatory and procedural requirements to complex cases.


II: Knowledge of military organizational structures, protocol, and similar matters.


III: Skill in compiling information and preparing reports.


IV: Ability to plan and organize work.


V: Knowledge of administrative and personnel actions to conduct subordinate unit inspections and assistance visits, and information to identify trends, conduct analysis, and develop recommendations to enhance personnel readiness.


VI: Knowledge of personnel authorizations, unit manning documents, duty assignment requirements and criteria sufficient to improve personnel readiness levels, and strength maintenance procedures of the unit in order to assist in the performance, coordination and support of recruiting activities.


VII: Knowledge of officer and enlisted promotion systems sufficient to provide procedural guidance, reviews packets for accuracy, and knowledge of the accession and appointment requirements for officer and warrant officer candidates.


VIII: Knowledge of administrative medical actions to provide procedural guidance to subordinate unit administrative personnel in the management and administration of Line of Duty (LOD) investigations, physical exams, profiles, medical MOS retention boards, fitness for duty, vaccinations, and automated data system for the purpose of medical readiness. Advisor to the LOD investigating officer on procedural and regulatory guidelines.


IX: Knowledge of Active Guard Reserve (AGR) policies and regulations sufficient to provide guidance and support to subordinate unit personnel in the administration of AGR leave and medical support requirements.


X: Knowledge of administrative regulations sufficient to train subordinate unit administrative personnel in the administration of postage accounts, file systems, publications, and correspondence.


XI: Knowledge of office automation programs sufficient to manipulate database and spreadsheet information in a format as required by the organization.  Ability to use automated or manual systems in the preparation of reports and correspondence required by the organization.


MILITARY REQUIREMENTS: Selected candidates will be required to be in a compatible military grade prior to the effective date of placement. Selectee must also be in a compatible military assignment (MOS/AFSC) prior to or within one year of placement.

Military Grades: ENLISTED

Compatible Military Assignments: CMF 42, 92;

***LOUISIANA NATIONAL GUARD MEMBERS – Acceptance of this position may result in the loss of contracted incentive(s).  For further details, contact the LANG State Incentive Manager, at (504) 278-8116***


Participation in direct deposit is mandatory.


Once the application process is complete, a review of your application will be made to ensure you meet the job requirements. To determine if you are qualified for this job, a review of your resume and supporting documentation will be made and compared against your responses to the occupational questionnaire. The rating you receive is based on your responses to the questionnaire and supporting documents. If, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and or experience, your score can and will be adjusted to more accurately reflect your abilities. Please follow all instructions carefully. Errors or omissions may affect your rating.


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The Federal government offers a number of exceptional benefits to its employees. The following Web addresses are provided for your reference to explore the major benefits offered to most Federal employees.

Main site for new federal employees -

Flexible Spending Accounts - The Federal Flexible Spending Accounts Program (FSAFeds) allows you to pay for certain health and dependent care expenses with pre-tax dollars. For additional information visit:

Health Insurance - The Federal Employees Health Benefits Program offers over 100 optional plans. For additional information visit:

Leave - Most Federal employees earn both annual and sick leave. For additional information visit:

Life Insurance - The Federal Employees' Group Life Insurance Program (FEGLI) offers: Basic Life Insurance plus three types of optional insurance, for additional information visit:

Long Term Care Insurance - The Federal Long Term Care Insurance Program (FLTCIP) provides long term care insurance for Federal employees and their parents, parents-in-law, stepparents, spouses, and adult children. For additional information visit:

Retirement Program - Almost all new employees are automatically covered by the Federal Employees Retirement System (FERS). FERS is a three-tiered retirement plan. The three tiers are: Social Security Benefits, Basic Benefit Plan, Thrift Savings Plan. For additional information visit:


1. If you are a male applicant who was born after 12/31/59 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency.

2. Please do not send/fax/courier/email any applications or resumes to the National Guard Human Resource Office, you must apply on-line or fax your application to the fax number listed on this announcement with the prescribed Cover Letter. The Human Resource can only process materials received through USA Jobs.


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To apply for this position, you must provide both of the following parts:

1.      Your responses to the Qualifications Questionnaire, and

2.      Your resume and any other documents specified in the Required Documents section of this job announcement.

Use the Online Qualifications Questionnaire for convenience and quickest processing.


(Here is a link for aiding you in building your Resume and some application tips):


Option A:  Online Qualifications Questionnaire.

Tips for using the Online Qualifications Questionnaire:

·         You must click both Finish and Submit when you are done. Your Online Qualifications Questionnaire is not processed – and your résumé is not attached – until you click the Submit button, even if USAJOBS says it sent your résumé.

·         You can upload or fax supporting documents after you Submit the Online Qualifications Questionnaire.

·         You must complete the entire process by the closing date -- Tuesday, July 02, 2013

·         To make sure everything you submitted is successfully received, follow these steps:

1.      Go to and log in using the box on the right hand side of the page.

2.      Click the radio button for this Vacancy Identification Number: 908986. Click Select a Vacancy.

3.      Verify that all of your documents appear on the table with a status of Processed.

·         You can save your work and come back later. Just click both Save and Logout.  (When you want to return, go to and log in using the box on the right hand side of the page.)

·         If you Submit more than one Qualifications Questionnaire for this position, the most recent one Submitted is the one that is used.  Therefore, it is important for you to complete it in its entirety.


To begin your Online Qualifications Questionnaire, choose one of these options:

·         If your résumé is going to come from the USAJOBS Resume Builder, you begin the process by clicking the Apply Online button near the bottom of this page. Your résumé will be attached only to the Online Qualifications Questionnaire you complete and Submit from this session, not to any Questionnaires you may already have Saved or Submitted.

·         If your résumé is going to be one you prepared outside of USAJOBS Résumé Builder, click this link to begin the process:  Online Questionnaire.


Option B:  Paper Qualifications Questionnaire.

If it is not practical for you to use the Online Qualifications Questionnaire, you can write your answers on paper.  Follow these steps:

1.      You can print a copy of this job announcement so that you can read the questions offline.

2.      Obtain and print a copy of the OPM Form 1203-FX, which you will use to provide your answers. You can obtain the form at this URL or by calling USAJOBS by Phone at (703) 724-1850 – after the introduction, press 1, and listen for instructions.

3.      You may submit the Form 1203-FX, resume, and any supporting documents by fax.

·         By Fax: If you are faxing a Form 1203-FX, you do not need a separate cover sheet. Simply make sure the Form 1203-FX is on top of any other documents you are faxing. If you are faxing any documents without the Form 1203-FX on top, always use the official cover sheet which is here -- -- and be sure to fill it out completely and clearly.  The fax number is 1-478-757-3144.  Feed all documents into your fax machine top first so that we receive them right-side up.


For this job announcement the following documents are required:





 To submit the documents requested follow the instructions below: Your resume, curriculum vitae, the Optional Application for Federal Employment (OF 612), or any other written format you choose to describe your job-related qualifications Your document(s) can be submitted electronically using the document upload process by fax. Please ensure that your resume contains your full name, address, phone and at least your last four digits of your social security number.


Note: Please ensure that your resume contains the basic information outlined under the Applying for a Federal Job link:


Bruce A. Phillips
Phone: (504)278-8767
Agency Information:
Louisiana National Guard
Human Resources Office
6400 St Claude Ave
New Orleans, LA


Once the online questionnaire is received you will receive an acknowledgement email that your submission was successful. After a reveiw of your complete application is made you will be notified of your rating and or referral to the hiring official.  If further evaluation or interviews are required you will be contacted.

Instructions for completing the OPM 1203-FX:

If you are applying to this announcement by completing the OPM 1203-FX form instead of using the Online Application method, please use the following step-by-step instructions as a guide to filling out the required questionnaire. You will need to print the vacancy announcement and refer to it as you answer the questions. You may omit any optional information; however, you must provide responses to all required questions. Be sure to double check your application before submission.

Social Security Number

Vacancy Identification Number

1. Title of Job

Human Resources Assistant (D1189000)
2. Biographic Data

3. E-Mail Address

4. Work Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

5. Employment Availability

If you are applying by the OPM Form 1203-FX, leave this section blank.

6. Citizenship

If you are applying by the OPM Form 1203-FX, leave this section blank.

7. Background Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

8. Other Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

9. Languages

If you are applying by the OPM Form 1203-FX, leave this section blank.

10. Lowest Grade


11. Miscellaneous Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

12. Special Knowledge

If you are applying by the OPM Form 1203-FX, leave this section blank.

13. Test Location

If you are applying by the OPM Form 1203-FX, leave this section blank.

14. Veteran Preference Claim

If you are applying by the OPM Form 1203-FX, leave this section blank.

15. Dates of Active Duty - Military Service

If you are applying by the OPM Form 1203-FX, leave this section blank.

16. Availability Date

If you are applying by the OPM Form 1203-FX, leave this section blank.

17. Service Computation Date

If you are applying by the OPM Form 1203-FX, leave this section blank.

18. Other Date Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

19. Job Preference

If you are applying by the OPM Form 1203-FX, leave this section blank.

20. Occupational Specialties


21. Geographic Availability

221850079 Pineville, LA

22. Transition Assistance Plan

If you are applying by the OPM Form 1203-FX, leave this section blank.

23. Job Related Experience

If you are applying by the OPM Form 1203-FX, leave this section blank.

24. Personal Background Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

25. Occupational/Assessment Questions:

1. Are you currently a member of the Louisiana National Guard?

A. Yes
B. No

2. Do you possess at least 12 months of experience, education, or training in the interpretation and application of regulations, procedures or laws; that provided a working knowledge of administrative functions; performing personnel transactions; and working independently and setting priorities with very little supervisory control?

A. Yes
B. No

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