This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Supervisory Medical Records Technician

Department:Department Of Veterans Affairs

Agency:Veterans Affairs, Veterans Health Administration

Job Announcement Number:CD-13-KMN-907709

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$42,960.00 to $55,844.00 / Per Year

OPEN PERIOD:

Tuesday, June 11, 2013 to Monday, June 24, 2013

SERIES & GRADE:

GS-0675-08

POSITION INFORMATION:

Full Time - Permanent

DUTY LOCATIONS:

1 vacancy in the following location:
Kansas City, MO United StatesView Map

WHO MAY APPLY:

United States Citizens

JOB SUMMARY:

Vacancy Identification Number (VIN): 907709 

To fulfill President Lincoln's promise – "To care for him who shall have borne the battle, and for his widow, and his orphan" – by serving and honoring the men and women who are America's Veterans. 

 

How would you like to become a part of a team providing compassionate care to Veterans?

 

As a VA professional, your opportunities are endless. With many openings in the multiple functions of VA, you will have a wide range of opportunities at your fingertips. Not only is it the largest, most technologically advanced integrated health care system in the nation, but we also provide many other services to Veterans through the Benefits Administration and National Cemeteries.

 

Special Employment Consideration:  VA encourages persons with disabilities to apply.

 

Appointment is contingent upon applicant meeting qualifications and the determination of the Professional Standards Board.

Panel interviews may be conducted.   If applicants are interviewed for the position, performance based interview questions will be used.   For additional information regarding performance-based interviews, please review the following website on the internet: http://www.va.gov/pbi

This announcement may be used to fill identical positions vacated within six months of any selections made from the original announcement.

First time supervisors are subject to completion of 1-year probationary period.

****Travel expenses for the interview and, if selected, relocation expenses are NOT authorized****

 

KEY REQUIREMENTS

  • U. S. Citizenship
  • Must pass pre-employment examination
  • English Language Proficiency required
  • Designated and-or Random Drug Testing required
  • Background and-or Security Investigation required

DUTIES:

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This position serves as the Medical Records Supervisor of the Kansas City VA Medical Center, Kansas City, MO.  The Medical Records Supervisor is responsible for the management of the Release of Information (ROI) & Scanning and also serves as the alternate Records Management Officer for the KCVA.  Duties may include but are not limited to the following:  

• Management: Responsible for providing direct supervision, authority and full administrative technical responsibility over staff assigned to ROI and Scanning. 
• Incumbent directly supervises Medical Record Technicians, Scanning Clerks, Release of Information Clerks, and Transcription Coordinator. 
•  Incumbent oversees scheduling and planning to assure an even distribution of work flow on a daily basis -- used to meet deadlines and handle priorities.
• Incumbent will assist with training all new employees in order to provide them with the experience and training required to perform the varied tasks of the position. Personally assists and substitutes for clerks as required by workload or absences when needed.
• Incumbent completes all performance appraisals, certified timecards and approves leave requests and is responsible for any personnel actions including meeting with staff, union representatives and Human Resources personnel as needed.
• Incumbent oversees the daily operation of the unit, ensures that agency policies and priorities are being followed; develops performance standards; and evaluates work performance of subordinates.

Tour of Duty:  Monday - Friday - 8:00 a.m. to 4:30 p.m.


QUALIFICATIONS REQUIRED:

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Basic Requirement:  Citizenship.  Citizen of the United States.  (Non-citizens may be appointed when it is not possible to recruit qualified candidates in accordance with chapter 3, section A, paragraph 3g, this part.)

 

Education or Experience

(1)  Experience

   (a)  Three years of experience in the field of medical records that included the preparation, maintenance, and management of medical records and health information systems.  At least 1 year of this experience must be comparable to a GS-4 level position

   (b)    An associate’s degree in the health information field plus 1 year of experience that included the

preparation, maintenance, and management of medical records and health information systems. (Must provide copy of transcripts)

NOTE:  Successfully completed training for health information technicians in a school accredited by the American Health Information Management Association (AHIMA) at the time the program was completed may be substituted for 1 year of experience.  No credit may be given for partial completion of such training.

       OR,

(2)    Education.  Education equivalent to a baccalaureate degree from an accredited university or

college. (Must submit copy of transcripts)

        OR,

(3)  Experience/Education Combination.  Equivalent combinations of experience and education may be used to meet basic requirements. (Must submit provide copy of transcripts).

 

Creditable Experience: Knowledge of Current Medical Record Administration Practices.  To be creditable, experience must have required the use of knowledge, skills, abilities, and other characteristics (also referred to as “core competencies”) associated with current health information practice.  This knowledge may be evidenced by one or more of the following:

        1.  The equivalent of 1 year of active practice in the Health Information Management field that included knowledge of the content and uses of health records, computerized information systems, and disease and procedural indices; ability to apply the concepts, principles and practices of health information administration; ability to apply knowledge of anatomy, pathophysiology, and medical terminology to health information management functions.

        OR,

        2.  Maintenance/possession of an active credential from AHIMA as a Registered Health Information Administrator (RHIA) or Registered Health Information Technician (RHIT);

        OR,

        3.  Successful completion of academic course work leading to an advanced degree in Health Information Management or a related field.  (Must provide copy of transcript).

 

Quality of Experience.  Experience is only creditable if it is in health information management and is directly related to the position to be filled or in a related field such as quality assurance, Health Insurance Portability & Accountability Act (HIPAA) privacy, or electronic medical record implementation.  Qualifying experience must also be at a level and complexity comparable to medical record management experience at the next lower grade level.  Registration is offered by AHIMA as a Registered Health Information Administrator (RHIA) or Registered Health Information Technician (RHIT) and is highly desirable.

 

Education or Experience for GS-8 level: In addition to the basic requirements, at least 1 year of experience comparable to the next lower grade level. In addition, the candidate must demonstrate the following KSAs:

1. Comprehensive understanding of clinical classification systems and nomenclatures.

2. Ability to provide advisory and technical expertise on a range of health information management/medical record issues to staff, management, and the general public.

3. Ability to use data collection and analytical techniques for purposes of review, quality control, studies and analysis.

4.Knowledge of and ability to use and evaluate software programs and information systems relative to health information services.

5. Knowledge of anatomy, pathophysiology, and medical terminology.

 

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE MAY NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

 

Reference: VA Handbook 5005, Part II, Appendix G33 MEDICAL RECORD ADMINISTRATOR QUALIFICATION STANDARD http://vaww1.va.gov/OHRM/T38Hybrid/Documents/gs669.DOC


APPLICANTS PLEASE NOTE: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications.  Applicants must, therefore, only report attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Applicants can verify accreditation at the following website: http://www.ed.gov/admins/finaid/accred/index.html.  All education claimed by applicants will be verified by the appointing agency accordingly. *** If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. ***

Veterans' Preference:

When applying for Federal Jobs, eligible Veterans should claim preference on their application or résumé. Applicants claiming preference based on service-connected disability, or based on being the spouse or mother of a disabled or deceased Veteran, must complete an SF 15, Application for 10-Point Veteran Preference. Veterans who are still in the service may be granted tentative preference on the basis of information contained in their applications, but they must produce a DD Form 214 or other proof prior to appointment to document entitlement to preference.  For more information on Veterans' Preference, please visit http://www.fedshirevets.gov/job/veterans.aspx.

HOW YOU WILL BE EVALUATED:

Your application, résumé and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect consideration for employment.   You may also be evaluated based upon the question responses you provide during a structured interview. In responding to structured interview questions you should be sure to cite specific examples of experience, explain exactly what you did, and the outcome.


BENEFITS:

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Working for the Department of Veterans Affairs offers a comprehensive benefits package that includes, in part, paid vacation, sick leave, holidays, life insurance, health benefits, thrift savings plan, and participation in the Federal Employees Retirement System. In addition to traditional "dollars and cents" benefits, we offer a range of benefits to help balance work and life.  For more information please visit us at http://www4.va.gov/JOBS/Job_Benefits/benefits.asp .



OTHER INFORMATION:

This position is in the Excepted Service and does not confer competitive status. 

Receiving Service Credit for Earning Annual (Vacation) Leave:  Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee.   VA may offer newly-appointed Federal employees credit for their job-related non-federal experience or active duty uniformed military service.  This credited service can be used in determining the rate at which they earn annual leave.



HOW TO APPLY:

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To begin the process, click the Apply Online button at the right side of this screen to create an account or log in to your existing USAJOBS account. Follow the prompts to complete the occupational questionnaire. Please ensure you click the Submit My Answers button at the end of the process.

YOU MUST INCLUDE VA FORM 10-2850c IN YOUR APPLICATION PACKAGE TO BE CONSIDERED FOR THIS VACANCY.   You may upload the completed form to your USAJOBS or Application Manager account if you apply online.  Then you can use the uploaded form again and again when applying for future vacancies.  Please see this guide (http://www4.va.gov/OHRM/joblistings/uploading-and-using-documents-online.doc) for more information on uploading and re-using the form in your applications.  Other required forms and documents can also be saved in your account and used the same way.  Applicants are urged to apply online; this process is much easier and faster.

Note: To return to a previously Saved or Incomplete application, just reapply through your account in USAJOBS.  Check your account ( https://my.usajobs.gov/Login.aspx ) to see the status of your application after applying, including any messages that may have been sent to you.

If you cannot apply online:

  1. Click the following link to view and print the occupational questionnaire: View Occupational Questionnaire.
  2. Print this 1203FX form to provide your response to the occupational questionnaire: http://www.opm.gov./forms/pdf_fill/OPM1203fx.pdf.
  3. Fax the completed 1203FX form along with all supporting documents to (478)757-3144.  Your 1203FX form must be placed on top of all materials being faxed and will serve as a cover page for your fax transmission.
  4. Keep a copy of your fax receipt in case verification is needed.

To fax supporting documents you are unable to upload:

  1. Complete this cover page  http://staffing.opm.gov/pdf/usascover.pdf using the following Vacancy ID: 907709.  You must use this fax cover sheet in order for your documents to be matched with your online application.
  2. Fax your documents to (478)757-3144.

The complete Application Package must be submitted by 11:59 PM (EST) on Monday, June 24, 2013.



REQUIRED DOCUMENTS:

You must provide a complete Application Package which includes:

  1. CV or Resume.
  2. VA Form 10-2850c - Application for Associated Health Occupations (Available at  http://www.va.gov/vaforms/medical/pdf/vha-10-2850c-fill.pdf) (required).
  3. Occupational Questionnaire
  4. Optional Form 306 - Declaration for Federal Employment (Available at http://www.opm.gov/forms/pdf_fill/of0306.pdf).  This is a required form and must be submitted with your application.
  5. If prior military service, include all copies of your DD Forms 214 (required).   Applicants claiming preference based on service-connected disability, or based on being the spouse or mother of a disabled or deceased Veteran, must also complete and submit an SF 15, Application for 10-Point Veteran Preference (available at http://www.opm.gov/forms/pdf_fill/SF15.pdf).  
  6. If currently employed in the VA system, include latest SF-50 - Notification of Personnel Action. (required).

AGENCY CONTACT INFO:

Kathi M. Nippert
Phone: (816)861-4700x56912
Email: KATHI.NIPPERT@VA.GOV
Agency Information:
VHA Kansas City VAMC
Human Resources Office
4801 Linwood Blvd
Kansas City, MO
64128

WHAT TO EXPECT NEXT:

After we receive your complete application package (including any required documents), your qualifications will be reviewed to decide if you meet the basic requirements.  You will be notified when this decision is made.

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Job Announcement Number:

CD-13-KMN-907709

Control Number:

345353000