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This Position Is No Longer Available


Job Title:  Student Trainee (Archival Science) Intern
Agency:  National Archives and Records Administration
Job Announcement Number:  JD905173SW

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.
SALARY RANGE:
$16.33 to $16.33 / Per Hour
OPEN PERIOD:
Tuesday, June 11, 2013 to Tuesday, June 18, 2013
SERIES & GRADE:
GS-1499-05
POSITION INFORMATION:
Part Time 32 hours - Temporary NTE 1 Year
PROMOTION POTENTIAL:
05
DUTY LOCATIONS:
1 vacancy in the following location:
College Park, MD United StatesView Map
WHO MAY APPLY:
Student/Internship Program Eligibles

JOB SUMMARY:

As a Student Intern, you will perform work on archival records, which may include reference service, arrangement, processing, description, preservation including specialized tasks related to electronic records.

Whether you are new to the Federal Government or an experienced professional seeking a career change, you can make history at the National Archives.  Our dedicated staff works across a variety of career fields to safeguard the records of the Federal Government - more than 10 billion of them.

 

Visit our Employee Gallery at www.archives.gov/careers to see the kinds of dynamic projects our staff are undertaking.  If you want a career where you can see the difference your work makes, then join the National Archives!

 

For more information visit: http://www.archives.gov/dc-metro/college-park/

 

Who May Apply: Student Program Eligibles 

 

Student Intern Program:  This position is being filled under the new Pathways – Internship Program which provide opportunities for high school, vocational and technical, undergraduate, graduate, and professional students to be exposed to the work of the Federal government.

 

Student Definition:  Students must be accepted for enrollment or enrolled and seeking a degree (diploma, certificate, etc,) in a qualifying educational institution, on a full or half-time basis (as defined by the institution in which you are enrolled) throughout the duration of the appointment, including awardees of the Harry S. Truman Foundation Scholarship Program under Public Law 93-842.

 

Position Duration/Expectation:  Positions will be temporary not-to-exceed 1 year.  May be extended in up to 1 year increments based on continued need/funds for the position and the student's continued compliance in the Intern Program.  Completion of this Internship will not lead to permanent or term employment with NARA.

 

 

 

KEY REQUIREMENTS

  • U.S. Citizenship
  • Must be at least 16 Years of Age
  • Background Investigation or Security Clearance
  • Designated and/or Random Drug Testing Required
  • Relocation Expenses Will Not Be Paid
  • More than 1 job may be filled if additional vacancies occur within 90 days

DUTIES:

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As a Student Trainee (Archival Science) you are responsible for:

 - Performing reference service in response to oral and written inquiries relating to assigned area that usually requires experience in electronic records. Some of the functions will be completed through the use of automated business process tools, or analysis and selection of new tools and methods to accomplish related tasks.

 - Learning about the mission and role of the National Archives, and keeping abreast of all new NARA regulations on the security and physical protection of archival materials, including electronic records, and their use by researchers.

- Performing detailed arrangement and other processing tasks. Identifying records with the originating agency, organization, or individual involved, and arranging according to the original record keeping systems; developing automated means through selection, development, or use of computerized tools to accomplish these tasks.

- Occasionally supervising or assisting interns who are working to create or debug computer applications to accomplish electronic reference or processing tasks.

- Working to create or modify documentation about applications or automated methods that help to accomplish electronic records reference or processing tasks.

- Providing technical assistance to section employees. Providing training to, or conducting quality checks of work performed. May provide oversight to other employees in the processing or description of electronic records, particularly in the use of automated tools to perform these tasks. Helping to assure the timely and accurate accomplishment of records projects. Assuring that proper procedures are followed and submits necessary documents and reports for review and approval.


QUALIFICATIONS REQUIRED:

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You must meet all qualification requirements by the closing date of the announcement.  Do not overstate or understate your level of experience and demonstrated capability.  You should be aware that your ratings are subject to evaluation and verification based on the resume and other relevant documents you submit, as well as through verification of reference as appropriate.  Later steps in the selection process are specifically designed to verify your stated level of experience and demonstrated capability.  Deliberate attempts to falsify information may be grounds for not selecting you or for dismissing you from the position following acceptance.

 

Basic Qualifications:  You must be a student accepted for enrollment or enrolled and seeking a degree (diploma, certificate, etc.) in a qualifying educational institution, on a full or half-time basis (as defined by the institution in which the student is enrolled).

 

For GS-5:  One year of specialized experience equivalent to the GS-4 level that has included such activities as:  performing reference services, arrangements, descriptions, accessioning, or preservation of archival records; utilizing information technology applications, providing technical assistance, guidance, and training others; and preparing reports, forms, and other material.

 

Substitution of Education for Experience:  Education may be substituted for experience.  Four years of education above the high school level or a bachelor’s degree from accredited educational institutions.

 

Please refer to the Office of Personnel Management’s, Operating Manual:  Qualifications Standards for General Schedule Positions for further information http://www.opm.gov/qualifications/Standards/group-stds/gs-admin.asp.

 


  

HOW YOU WILL BE EVALUATED:

Based on the information provided in your application package, qualified students will be assigned a score and placed in one of three categories – Best Qualified, Well Qualified, or Qualified.  Those students who are determined to be best qualified will be referred to the hiring manager for further consideration.  Qualified veterans are placed ahead of non-veterans within each category.  Qualified veterans with a service-connected disability of 10 percent or more are placed at the top of the best qualified group. 

 

Once you complete and submit your application package, a review of your application will be made to ensure you meet the {basic} job requirements.  To determine if you are qualified for this job, a review of your resume and supporting documentation will be made and compared against your response(s) to the occupational questionnaire.  Your resume must specifically and clearly show your possession of the required specialized experience and your possession of the required competencies.  We will evaluate each applicant who meets the basic qualifications on the competencies/knowledge, skills and abilities related to the position.

The required Competencies for this position are as follows:  

·         PROBLEM SOLVING

·         UTILIZES COMPUTER TECHNOLOGY

·         CONDUCTS ARCHIVAL PROCESSING

·         PERFORMS REFERENCE SERVICES

NOTE:  If, after reviewing your resume and supporting documentation, a determination is made that you have inflated your qualifications and/or responses are not supported by your resume or transcript, your eligibility will be adjusted.  Please follow all instructions carefully. 

 

 


BENEFITS:

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Student Interns are eligible to earn annual and sick leave under 5 CFR §213.3202(a)(13)(i) and 213.3202(b)(16)(i).  For more information visit the following websites:  http://www.opm.gov/retire/retire_jobseekers.asp or http://www.usajobs.gov/ResourceCenter/Index/Interactive/Benefits#icc.

 


OTHER INFORMATION:

This job opportunity announcement may be used to fill additional vacancies.

 

Qualifications by Closing Date: You must meet all qualification requirements by the closing date of the announcement. Please note that qualification claims will be subject to verification.

 

Schedules:  Work schedules may vary.  Part-time hours may be 16-32 hours per work.  Full-time hours may be up to 40 hours per week.    

 

Participant Agreement:  All students must complete a written Participant Agreement with National Archives that clearly identifies expectations of the appointment such as duties, work schedule, length of appointment, etc.

 

Conversion to the competitive service:  Subject to any limits on conversion imposed by the Office of Personnel Management, and in accordance with the provisions of the Student Internship program, NARA may noncompetitively convert an eligible student to a term or permanent competitive service position. 

 

Veterans' Preference:  If you are a veteran with preference eligibility and you are claiming 5-point veterans’ preference, you must submit a copy of your DD-214, Certificate of Release or Discharge from Active Duty or other proof of eligibility (The member 4 copy of your DD-214, or other copies that indicate character of discharge is preferable).  If you are claiming 10-point veterans’ preference, you must also submit an SF-15, “Application for 10-Point Veterans’ Preference” plus the proof required by that form.  For more information on veterans’ preference see Veteran’s Information Page, USAJOBS - Veterans.

 

VOW (Veterans Opportunity to Work) to Hire Heroes Act of 2011:  If you are an active duty service member of the armed forces, Public Law 112-56, ensures that certain individuals do not lose the opportunity to be considered for Federal service (and awarded their veterans’ preference entitlements if applicable) despite not having a DD form 214 to submit along with the application package (resume).  Service members must submit with their application a certification from the armed forces that certifies that they are expected to be discharged or released from active duty service in the armed forces under honorable conditions not later than 120 days after the date the certification is signed.  For more information on VOW, see Veteran’s Information page - http://www.usajobs.gov/Veterans.

 


HOW TO APPLY:

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To apply for this position, you must complete the occupational questionnaire and submit the documentation specified in the Required Documents section below.

The complete application package must be submitted by 11:59 PM (EST) on Tuesday, June 18, 2013to receive consideration.

       -To begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire.

        -Click the Submit My Answers button to submit your application package.

         -It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date.

        -To verify your application is complete, log into your USAJOBS account,         https://my.usajobs.gov/Account/Login, select the Application Status link and then select the more information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process.

        -To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.

Faxing Applications or Supporting Documents:
You are encouraged to apply online. Applying online will allow you to review and track the status of your application.

NOTE: If you applied online and your application is complete, do not fax the paper application (1203FX) as this will overwrite your prior online responses and may result in you being found ineligible.

If you completed the occupational questionnaire online and are unable to upload supporting document(s):

1.    To fax your documents, you must use the following cover page   http://staffing.opm.gov/pdf/usascover.pdfand provide the required information. The Vacancy ID is  905173

2.    Fax your documents to 1-478-757-3144.

If you cannot complete the Application Package online, you may fax all of your materials. The complete application package must be submitted by 11:59 PM (EST) on Tuesday, June 18, 2013to receive consideration. Keep a copy of your fax confirmation in the event verification is needed. 

To complete the occupational questionnaire and submit via fax:

 

1.    Click the following link to view and print the occupational questionnaire         View Occupational Questionnaire.

2.    Print the 1203FX form, follow the instructions and provide your responses to the occupational questionnaire items      http://www.opm.gov/forms/pdfimage/opm1203fx.pdf.

3.    Fax all six pages of the completed 1203FX form along with any supporting documents to 1-478-757-3144. Your 1203FX will serve as a cover page for your fax transmission.


NARA provides reasonable accommodations to qualified appicants with disabilities on a case-by-case basis.  If you need a reasonable accommodation for any part of the application and hiring process, please contact the Human Capital Specialist listed below for this vacancy.


REQUIRED DOCUMENTS:

The following documents must be received by the closing date of this announcement:

 

·         Resume - Relevant work experience must include: Job title, duties, hours worked per week, starting and ending dates of employment (month and year), and salary.

 

·         Response(s) to Occupational Questionnaire.

 

·         Copies of your current college transcripts.  "Unofficial" transcripts are acceptable.  (Prior to appointment an official college transcript will be required).  

 

·         Letter from your educational institution that reflects 1) the degree/diploma program in which you are enrolled; (2) you are enrolled on at least a half-time basis, and 3) your anticipated graduation date.

 

·         Veterans Preference documentation (DD-214 - member 4 copy or other copies that indicate character of discharge or equivalent, SF-15 and VA Letter as appropriate). 

     

-      Copies of a certification from the armed forces stating/certifying that you are expected to be discharged or released from active duty service in the armed forces under honorable conditions not later than 120 days from the date of the certification is signed.

 

AGENCY CONTACT INFO:

Sharon Woelfel
Phone: (314)801-0876
Email: SHARON.WOELFEL@NARA.GOV
Agency Information:
NARA
Office of Human Capital
Staffing and Classification Br
1 Archives Drive - Room 370
Saint Louis, MO
63138-1002

WHAT TO EXPECT NEXT:

Once the online questionnaire is received, you will receive an acknowledgement email that your submission was successful.  We will review your résumé and transcript(s) to ensure you meet the basic qualification requirements.  We will evaluate each applicant who meets the basic qualifications on the information provided and may interview the referred candidates.  After making a tentative job offer, we will conduct a suitability and/or security background investigation.  A final job offer for this position is typically made within 40 days after the closing date of the announcement.

 


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