This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Contract Specialist

Agency:U.S. Agency for International Development

Job Announcement Number:DHA-13-0153-ASH

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$51,630.00 to $115,742.00 / Per Year

OPEN PERIOD:

Thursday, June 06, 2013 to Monday, September 30, 2013

SERIES & GRADE:

GS-1102-09/13

POSITION INFORMATION:

Full-time appointment in the Competitive Service. This position IS in the bargaining unit. - Permanent

PROMOTION POTENTIAL:

13

DUTY LOCATIONS:

MANY vacancies - Washington DC Metro Area, DC, US

WHO MAY APPLY:

All U. S. Citizens/Nationals that meet qualifications for this position, no federal experience required.

JOB SUMMARY:

This is a Direct Hire Action, (section 1312 of the Homeland Security Act of 2002) allows agencies to appoint candidates directly to occupations for which the Office of Personnel Management (OPM) has determined that there is a severe shortage of candidates or a critical hiring need for certain occupations, grades, and/or geographic locations.  Agencies may appoint without regard to Veterans' Preference. THIS IS AN OPEN CONTINUOUS ANNOUNCEMENT: A referral list will be issued after the following cut-off dates: July 5,  August 5, & Sept 5, 2013.  This announcement may close at any time once all positions are filled.

Since its founding in 1961, the US Agency for International Development (USAID) has invested in innovative, cost-effective solutions that save millions of lives..." USAID is an independent Federal Government agency that receives overall foreign policy guidance from the Secretary of State.  With headquarters in Washington, D.C., USAID fosters transformational development around the world to support economic growth and trade; agriculture and the environment; education and training; democracy and governance; global health; global partnerships and humanitarian assistance.  The Agency operates in four regions of the world:  Sub-Saharan Africa; Asia and the Near East; Latin America and the Caribbean; and Europe and Eurasia.  USAID employees in the Civil Service and Foreign Service, as well as individuals employed through Personal Service Contracts, must adhere to our Counter Trafficking in Persons Code of Conduct.  For more information on USAID please click on the following link: http://www.usaid.gov/

 

This position is in the USAID Office of Acquisitions and Assistance, Bureau for Management, at the State Annex (SA-44), in the Federal Center Plaza Building, Washington, DC. whose mission is responsible for directing and managing its worldwide acquisition and assistance program and, as such, it's integral and critical to the delivery of the Agency's annual development and humanitarian assistance program portfolios.

 

The incumbent serves as a Contract Specialist with responsibility for all pre-award and post-award functions involving highly complex negotiated procurements of significant importance to the Agency.  Requirements of the contracts, grants, cooperative agreements, inter-agency agreements are typically highly specialized and involve complex systems or sensitive international programs..

 

In order to be considered for this position, all applications and required supporting documents must be submitted by 11:59 p.m. of the closing date of the announcement.  Failure to submit required documents could result in your application being considered INCOMPLETE and therefore not receive further review in the process.

 If you are interested in applying for this position your are encouraged to read the vacancy announcement in its entirely, and apply following the instructions listed under "How To Apply"

KEY REQUIREMENTS

  • U.S. Citizens or National
  • Must be able to obtain and maintain a security clearance
  • Males born after 12/31/1959, must be registered with the Selective Service
  • May be required to serve a 1-year probationary period
  • Direct Deposit/Electronic Funds Transfer is required

DUTIES:

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The duties described is not all inclusive of the duties up to the full performance level

 

The incumbent serves as a Contract Specialist with responsiblity for:

  • Procures items or services for which adequate price competition is available.  Prepares solicitation documents.  Performs detailed analyses of all elements of cost in contractor proposals.  Determines the competitive range and prepares defensible justifications when required.
  • Recommends actions when the contractor is not in compliance with contract provisions.  Investigates circumstances to determine and recommend alternative courses of action, such as extension of delivery schedule.  Conducts contract reviews to evaluate contractor's performance, and monitors contractor activity to assure compliance.  Monitors such matters as payments, claims, and contractual changes to insure requirements of the contract are met.  Reviews completed contract file to ensure routine administrative matters are resolved or completed.
  • Assists in the review of procedureal aspects of contract actions.  Participates in contract administration sufficient to ensure contract terms and conditions are met and that the contractor dleivers the required goods or services in a timely manner to achieve the objectives of the Agency's projects and programs.  Assists in the termination of contracts for the convenience of the governement or default by the contractor.  The incumbent is responsible for the preparation of all documentation necessary to support and defend termination decisions.
  • Develops routine plans or schedules using standard references and existing information.  Assists in the procurement planning activities.  Serves as part of a team that advises program officials or staff in project planning meetings.  Advises program officials of the procurement instruments to be used.
  • Negotiates contracts and agreements when precedents are well established and the bargaining positions are close.  Utilizes common contract methods and types with well-defined and well-orecedented contract actions.  Serves on negotiation team responsible for a significant program or for major procurement.  Assists in planning the negotiation strategy, coordinates the strategy with contractors/grantees to develop the contract/grant prices and terms.
  • Researches and analyzes a factual procurement policy or procedural question and provides advice on appropriate procurement methods and procedures.  Responds to protests by researching and developing necessary analysis documentation, and history.  Works with the General Counsel's office in preparing the Agency's position and Contracting Officer reports to support the Government's defense protests to the GAO.


QUALIFICATIONS REQUIRED:

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You must have one year of specialized experience at a level of difficulty and responsibility equivalent to the next lower GS grade level in the Federal Service. One year of experience refers to full-time work; part-time work is considered on a prorated basis. Specialized experience is in or directly related to contracting work and which has equipped the applicant with the specific knowledge, skills, and abilities to perform successfully the duties of the postion to be filled.


Basic Requirements for GS-9 through GS-12

  • A 4-year course of study leading to a bachelor's degree with a major in any field;

    or

  • At least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitativemethods, or organization and management.

Equivalent combinations of education and experience are qualifying for all grade levels for which both education and experience are acceptable.

  • Graduate Education. To qualify for GS-1102 positions on the basis of graduate education, graduate education in one or a combination of the following fields is required: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management.

Additional Experience requirements:

Grade 09:

In addition to meeting the basic entry qualification requirements, applicants must have one (1) year of specialized experience at or equivalent to at least a GS-7.

Specialized experience is experience which is in or directly related to contracting work and which has equipped the applicant with the specific knowledge, skills and abilities to perform sucessfully the duties of the position to be filled, such as participating in negotiations of cost based contracts; developing standard statement of work; etc.

 

Substitution of Education for Experience

The experience requirements for the GS-9 level may be met by sucessful completion of two (2) full acadenic years of progressively higher level graduate education in an accredited college or university, in one or a combination of the following fields: accounting, business finance, law contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management, OR master's or equlvalent graduate degree; OR LL.B, or J.D.  A year of full-time graduate education is considered to be the number of credit hours which the school attended has determined to represent one (1) year of full-time study.  If that information is not available. 18 semester hours should be considered as satisfying the one (1) year of full-time study requirement.

 

Grade 11:

In addition to meeting the basic entry qualification requirements, applicants must have one (1) year of specialized experience at or equivalent to at least a GS-9

Specialized experience is experience which is in or directly related to contracting work and which has equipped the applicant with the specific knowledge, skills and abilities to perform sucessfully the duties of the position to be filled, such as participating in negotiations of cost based contracts; developing standard statement of work; etc.

 

Substitution of Education for Experience 

The experience requirements for the GS-11 level may be met by sucessful completion of three (3) full acadenic years of progressively higher level graduate education in an accredited college or university, in one or a combination of the following fields: accounting, business finance, law contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management, OR Ph.D or equlvalent doctoral degree  A year of full-time graduate education is considered to be the number of credit hours which the school attended has determined to represent one (1) year of full-time study.  If that information is not available. 18 semester hours should be considered as satisfying the one (1) year of full-time study requirement.

 

Grade 12:

In addition to meeting the basic entry qualification requirements, applicants must have one (1) year of specialized experience at or equivalent to at least a GS-11.

Specialized experience is experience which is in or directly related to contracting work and which has equipped the applicant with the specific knowledge, skills and abilities to perform sucessfully the duties of the position to be filled, such as participating in negotiations of cost based contracts; developing standard statement of work; etc.

  

Basic Requirements for the GS-13 

  1. Completion of all mandatory training prescribed by the head of the agency for progression to GS-13 or higher level contracting positions, including at least 4-years experience in contracting or related positions. At least 1 year of that experience must have been specialized experience at or equivalent to work at the next lower level of the position, and must have provided the knowledge, skills, and abilities to perform successfully the work of the position.

    and

  2. A 4-year course of study leading to a bachelor's degree, that included or was supplemented by at least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management.

  3. Exceptions: Employees in GS-1102 positions will be considered to have met the standard for positions they occupy on January 1, 2000. This also applies to positions at the same grade in the same agency or other agencies if the specialized experience requirements are met. However, they will have to meet the basic requirements and specialized experience requirements in order to qualify for promotion to a higher grade, unless granted a waiver under Paragraph D.

  4. Waiver: When filling a specific vacant position, the senior procurement executive of the selecting agency, at his or her discretion, may waive any or all of the requirements of Paragraphs A and B above if the senior procurement executive certifies that the applicant possesses significant potential for advancement to levels of greater responsibility and authority, based on demonstrated analytical and decision making capabilities, job performance, and qualifying experience. With respect to each waiver granted under this Paragraph D, the senior procurement executive must document for the record the basis of the waiver. If an individual is placed in a position in an agency on the basis of a waiver, the agency may later reassign that individual to another position at the same grade within that agency without additional waiver action.

Career Transition Program: This program applies to Federal workers whose positions have been deemed 'surplus' or no longer needed, or an employee has been involuntarily separated from a Federal service position within the competitive service.

CTAP/ICTAP candidates may apply if well qualified.  Well-qualified means an eligible employee who possesses the knowledge, skills, and abilities which clearly exceed the minimum requirements of the position. A well-qualified employee must meet the qualification and eligibility requirements of the position, including any medical qualifications, suitability, and minimum education and experience requirements, meet all selective factors (where applicable); meet quality ranking factors above the minimum level, which equates to a score of 88 or higher in the online assessment; be physically qualified with reasonable accommodation to perform the essential duties of the position; meet any special qualifying U.S. OPM-approved conditions; AND be able to satisfactorily perform the duties of the position upon entry without additional training.  A well-qualified candidate will not necessarily meet the definition of highly or best qualified when evaluated against other candidates who apply for a particular position.  In the absence of selective and quality ranking factors, selecting officials will document the job-related reason(s) for qualification determinations.  For information on how to apply and what documents to submit as a CTAP eligible, go to: http://www.opm.gov/rif/employee_guides/career_transition.asp.

HOW YOU WILL BE EVALUATED:

We use a multi-step process to evaluate and refer applicants: Qualified applicants receive a score of 70 to 100 before veteran’s preference points are applied (if applicable).  You will be rated on your qualifications for this position as evidences by the education, experience, and training you report on relative to this positions that show the degree to which you possess the knowledge, skills, and abilities or competencies listed on this vacancy announcement.  USAID must be able to conduct reference checks as part of its assessment process.  Applicants who do not permit reference checks from previous employers may be disqualified.

 

Category Rating will be used to rank and select eligible candidates. If qualified, you will be assigned to one of three categories (Gold, Silver, Bronze) depending on your experience and education related to this position. Veterans' preference is applied after applicants are assessed. Preference-eligibles will be listed at the top of their assigned category, qualified preference-eligibles with a compensable service-connected disability of 10% or more will be listed at the top of the highest category.  

 

Your application must show that you meet all requirements, including the education and/or experience required for this position. You may be found "not qualified" if you do not possess the minimum competencies required for the position.  If your application is incomplete, we may rate you as ineligible. 

 

Category Rating will be used to rank and select eligible candidates. If qualified, you will be assigned to one of three categories (Gold, Silver, Bronze) depending on your experience and education related to this position. Veterans' preference is applied after applicants are assessed. Preference-eligibles will be listed at the top of their assigned category and considered before non-preference-eligibles in that category. Qualified preference-eligibles with a compensable service-connected disability of 10% or more will be listed at the top of the highest category.  

In order for your application to be considered, you must meet the following core competencies and knowledge, skills, abilities, and other characteristics (KSAOC’s) by the closing date of this announcement. 

 

Note:  Narratives are not required, but your answers to the assessment questions, that attest to your work experience, and KSAOC's must be supported in your resume at the next lower grade level by the closing date of this announcement.

  • Contracting/Procurement
  • Planning and Evaluating
  • Written Communication
  • Oral Communication
  • Customer Service
  • Teamwork

(1) Knowledge of laws, rules, regulations, and procedures governing US Government procurements using a variety of contracting methods;

(2) Ability to develop, prepare, and complete procurement documents based upon extensive research of issues; and

(3) Ability to represent a Government agency or company.


To preview questions please click here.


BENEFITS:

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Working for USAID offers comprehensive benefits including paid vacation, sick leave, holidays, life and health insurance, and the Federal Employees Retirement System.  You can explore the benefits offered to most Federal employees at http://www.opm.gov/insure/health/.   USAID's headquarters is in downtown Washington, D.C., at the Ronald Reagan Building and International Trade Center. This position is located at State Annex (SA-44) in the Federal Center Plaza building, 301 4th Street, SW, Washington, DC 20547, within close proximity to the Federal Center Southwest and L'Enfant Plaza metro stations. www.wmata.com  You will be eligible for telework in accordance with Agency policy.



OTHER INFORMATION:

These are Testing Designated Positions (TDP’s) under the Agency’s approved Drug Free Work Place Program.  All applicants selected for this position will be subject to random drug testing once they begin working for the Agency.

 

Moving and relocation expenses will not be considered or reimbursed. 

EEO Policy:  http://www.usajobs.gov/eeo

Reasonable Accommodation Policy:  http://www.usajobs.gov/raps

Veterans' Information:   http://www.usajobs.gov/vi

Telework:  www.telework.gov

Selective Service Registration: http://www.sss.gov/.



HOW TO APPLY:

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The following instructions outline our application process.  You must complete this on-line application process and submit any applicable required documents by 11:59 p.m. Eastern Time (ET) on the closing date of this announcement. If applying on-line poses an extreme hardship, you must contact the human resources office no later than two business days prior to the closing date of this vacancy announcement.  An alternative application method will provided upon approval of the hardship notification. After this time, requests to apply via alternative methods will not be granted.  

Please note that all required documents must be received by the closing date, via online or alternative methods, and that we will determine your eligibility and qualifications based solely on the material received by the closing date.  

Step 1 - Review the Job Announcement
Before you apply, we suggest you review the entire job announcement.  Pay close attention to the Major Duties section and the How You Will Be Evaluated section where you will see the areas upon which your application will be evaluated and a link for previewing online questions.  

Step 2 - Create or Upload a resume with USAJOBS (www.usajobs.gov)

-Create or upload a resume in USAJOBS. You may wish to customize your resume to ensure it supports your responses to the online questions and addresses the Knowledge, Skills, and Abilities listed in the How You Will Be Evaluated section of the job announcement.  For resume tips, click here.

-Although you must enter your Social Security Number (SSN) for USAJOBS, we will only see the last four digits for identification purposes.

Step 3 - Apply Online
Click the "Apply Online" button on this announcement and then select the resume you wish to submit with your application. You will be redirected to the Department of the Treasury's CareerConnector website to complete the application process.

Step 4 - Answer the Online Questions and Submit Your Online Application
If this is your first time on Treasury's CareerConnector website, you will be prompted to register by answering questions related to your eligibility for Federal employment. The system will save these responses and take you back to the main screen so that you can answer the job-specific questions. Select "Take me to the assessment" and click on the "Next" button to answer the job-specific questions. You must answer all the questions and click the "Finish" button.

Step 5 - Review and Confirm Your Submission
You will now have the option to upload a document or print fax cover-sheets for documents (see Step 6 for details). Once you click "Done," you will see a summary of your application for your review. You may also print a copy for your records. When you click "Finish" at the bottom of the page, you will then be directed back to USAJOBS where you can confirm that your application has been submitted and track your application status.

Step 6 - Submit Documents
You can submit any applicable required or optional documents (see below) by document upload, fax, or e-mail. Whichever method you choose, please include the job announcement number with your documents. To protect your privacy, we encourage you to remove your SSN from any documents that you submit.

Document Upload: You may upload documents in one of two ways:
1.    Once you finish answering the questions in the job announcement, you will be prompted to upload your document(s) to your application.  You will be given the choice to either upload the document as part of the application process or you can select a document that you've already loaded on USAJOBS.  Or

 

2.    You can upload a document to an existing application by logging into your USAJOBS account profile.  Click on "My Applications" and search for the vacancy.  Once you've located the vacancy, click on the vacancy and select "Apply Online."  Move through your existing application to the Documents page and select Upload in order to add a document to your application.  Be certain to review your complete application for confirmation that the document uploaded.  
In the Application Review section, you may verify acceptance of your documents in Career Connector if you see them listed on the "Vacancy Documents" screen. Then, click on "Finished" to be returned to USAJOBS.

Fax: Print a fax cover-sheet in Career Connector by following the "Faxing Supporting Documentation" instructions.  The fax number will be provided on the cover-sheet.

If you are having difficulty within the Career Connector system and need technical assistance please email the help desk at careerconnectorhelp@treasury.gov. The help desk is available to assist you during the hours of 8:00 am- 4:30 pm EST.



REQUIRED DOCUMENTS:

  • Resume showing relevant experience.
  • Most recent copy of your SF-50 (Notification of Personnel Action); your document must reflect grade, step, tenure code “1” or "2", and type of position occupied, if applicable. 
  • Most recent performance appraisal , if applicable. 
  • Veterans' documentation, if applying under a veterans' hiring authority such as VEOA (e,g, DD214, SF-15, and Veteran's Administration Letter) For a detailed list of documents, click here
  • Supporting documentation if seeking eligibility based any other special hiring authority (e.g., disabled veteran, Schedule A) For a detailed list of documents, click here.
  • ICTAP documentation 
  • AGENCY CONTACT INFO:

    Alice Holland
    Phone: 202-712-1083
    Fax: 202-630-5060
    Email: alholland@usaid.gov
    Agency Information:
    United States Agency for International Development
    1300 Pennsylvania Ave NW
    Washington , DC
    20523-0016
    US
    Fax: 202-630-5060

    WHAT TO EXPECT NEXT:

    Applicants are evaluated using an automated applicant assessment system.  After determining basic eligibility and qualifications, the supplemental questionnaire will be used to identify the best qualified applicants to be referred to the hiring manager for consideration and possible interviews.  We will notify you of the outcome after each of these steps.  After making a tentative job offer, we will conduct a suitability/security background investigation.  A final job offer is contingent upon a favorable suitability determination and a favorable SECRET level security clearance investigation and determination.


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    Job Announcement Number:

    DHA-13-0153-ASH

    Control Number:

    345023400