This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Program Support Assistant (OA)

Department:Department Of Veterans Affairs

Agency:Department of Veterans Affairs - Agency Wide

Job Announcement Number:MP-13-903097-OS

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$41,325.00 to $59,704.00 / Per Year

OPEN PERIOD:

Monday, July 01, 2013 to Tuesday, July 23, 2013

SERIES & GRADE:

GS-0303-06/07

POSITION INFORMATION:

Full Time - Permanent

PROMOTION POTENTIAL:

7

DUTY LOCATIONS:

1 vacancy in the following location:
Mare Island Naval Shipyard, CA United StatesView Map

WHO MAY APPLY:

Status Candidates (Merit Promotion and VEOA Eligibles)

JOB SUMMARY:

Vacancy Identification Number (VIN) 903097

Our mission: To fulfill President Lincoln's promise – "To care for him who shall have borne the

battle, and for his widow, and his orphan" – by serving and honoring

the men and women who are America's Veterans.

YOU CAN MAKE A DIFFERENCE

Who May Apply: You may apply as a Merit Promotion candidate if you are a current or former career/career conditional Federal employee with competitive status or eligible for consideration under a special hiring authority (i.e, VEOA, VRA, Schedule A).

The Department of Veterans Affairs (VA) needs employees who possess the energy, compassion, and commitment to serve those who served our country. Whatever the job title, every position in VA will give you a chance to make a meaningful and personal contribution to the lives of truly special and deserving people - our Veterans. Working for VA is one of the most emotionally satisfying and professionally rewarding ways to dedicate the best within you to your Country's service.

If you are transitioning from the military or a Veteran already, we invite you to explore the benefits of continuing your career at the VA. The VA is committed to hiring Veterans.

The VA is much more than just another employer. It is an honorable, open and welcoming community of those who care. Gratitude is our motivation and service is our mission.

The VA has adopted Core Values and Characteristics that apply universally across the Department. The five Core Values define “who we are,” our culture and how we care for Veterans, their families and other beneficiaries. The Values are Integrity, Commitment, Advocacy, Respect and Excellence (“I CARE”).

America's Veterans need you!

To find out more, go to http://www.va.gov/jobs/.

KEY REQUIREMENTS

  • You must be a U.S. citizen to apply for this job.
  • Subject to a background/suitability investigation.
  • Travel may be required
  • Relocation expenses may be paid

DUTIES:

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MAJOR DUTIES:

• Manages administrative workload appropriately to ensure that the priorities, commitments and program goals of the Office of

Construction and Facilities Management are completed and carried out in a timely manner.
• Implements electronic files to maintain and retrieve critical project related documents.
• Tracks construction modifications, contractor requests for clarification, materials submittals and claims trends on assigned projects.
• Reports distribution of projects, tracks project progress; collates project responses and assists in preparation of responses/briefings for high level executives for review.
• Utilizes Information Technology programs such as Microsoft (MS) Word, MS Access, MS Excel, to generate reports.
• Establishes office procedures to facilitate and support office administration. 
• Creates documents and establishes automated files to allow the retrieval of files.
• Serves as the Systems Administrator and routinely conducts backup for all daily input.

WORK SCHEDULE: 8:00 am to 4:30 pm

Relocation Expenses: Relocation expenses maybe authorized for this position.
The Department of Veterans Affairs offers Permanent Change of Station (PCS) relocation services. Permanent Change of Station is the relocation of a household due to government convenience in connection with a transfer between duty stations or facilities. For more information go to http://vaww.fscdirect.fsc.va.gov/pcs.asp.

 


QUALIFICATIONS REQUIRED:

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To qualify for this position, applicants must meet all requirements by the closing date of this announcement.
Time-in-grade: 
Applicants applying under merit promotion procedures must meet the following time in grade requirements: One year or 52-weeks at the GS-06 level is required to be eligible at the GS-07 level.

 

(Must Submit AN SF-50 THAT SHOWS TIME IN GRADE ELIGIBILTY AS SUPPORTING DOCUMENTATION).


In addition to meeting Time-in-grade requirements, applicants must also meet Specialized Experience:
Minimum Qualifications: One year of specialized experience at the GS-6 level in the Federal service performing work involving:
• Serve as office manager with responsibility for the day-to-day administrative operations of the office.
• Provide advice and guidance to staff on procedures, policies, and regulations for preparation of correspondence.
• Serve as liaison with the Resource Management Office on program related issues.
• Edit information on facilities programs, policies and operating procedures.
Minimum Qualifications:  One year of specialized experience at the GS-7 level in the Federal service performing work involving:
• Prepare justifications for supervisor’s signature on due dates or accomplishments not met.
• Establish controls for more than one office element and follows up to negotiate extensions and to assure timely completion of all controlled documents.
• Conduct research and analyzes data to ensure relevance for briefings and special projects.
• Research and collects information /data on a broad range of subjects relating to planned and ongoing HR projects and updates a variety of spreadsheets and database systems to ensure reliability of sound information.
• Conduct review of a variety of sources and compiles information into reports, charts, and other format
You will be rated on the following Knowledge, Skills, Abilities and Other characteristics (KSAOs) based on your application for this position.
KSA 1 - Knowledge of operating systems, book keeping, record keeping and mathematical computation skills.
KSA 2 - Ability to review and edit a variety of correspondence utilizing a thorough knowledge of proper English syntax and composition, formats, style, and internal policy.
KSA 3 - Ability to handle a wide variety of tasks simultaneously for an office of multiple personnel.
KSA 4 - Skilled in utilizing software packages including word processing, databases, spreadsheets, and graphics sufficient to produce work products as well as research information and electronically communicate findings.
KSA 5 - Ability to effectively communicate orally interfacing with executives applying knowledge of protocol

 

If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview.
 
IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. If your resume/application does not support your questionnaire answers, we will not allow credit for your response(s).

PHYSICAL REQUIREMENTS:

For more information on these qualification standards, please visit OPM's web site at http://www.opm.gov/qualifications/standards/indexes/alph-ndx.asp.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. If your resume/application does not support your questionnaire answers, we will not allow credit for your response(s).


APPLICANTS PLEASE NOTE: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications.  Please refer to this checklist to ensure proper accreditation and for foreign education requirements: (http://www.va.gov/OHRM/joblistings/applicantchecklist.doc)

Veterans' Preference: When applying for Federal Jobs, eligible Veterans should claim preference on the Occupational Questionnaire in the section provided and provide a legible copy of your DD214(s) showing all dates of service as well as character of service (honorable, general, etc.).  Additionally, Veterans with service-connected disability of 10% or more must also submit a copy of their official statement from the Department of Veterans Affairs, or from a branch of the Armed Forces, certifying their service-connected disability and/or their receipt of compensation for service-connected disability.   If the military member is within 120 days of separation and does not yet have a DD214, the member may instead submit any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions not later than 120 days after the date the certification is signed.

Veterans with service-connected disability of less than 10%, non-service-connected disability, and Purple Heart recipients, as well as those claiming derived preference for a spouse, widow or widower, or natural mother, should refer to and submit a completed SF-15, "Application for 10-Point Veteran Preference" and required documentation with your application materials.

For more information on Veterans' Preference, please visit http://www.fedshirevets.gov/job/vetpref/index.aspx.

HOW YOU WILL BE EVALUATED:

After the vacancy announcement closes, those applicants who meet the minimum qualification requirements for the position are referred to the hiring manager for further consideration and possible interview.


BENEFITS:

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The Department of Veterans Affairs offers a comprehensive benefits package.  The following link provides an overview of the benefits currently offered: http://www.va.gov/jobs/job_benefits/benefits.asp.



OTHER INFORMATION:

Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.

The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified (have a final rating of 85 or more) for this vacancy. Well qualified applicants possess experience that meets the minimum qualifications of the position including all selective factors, and who are proficient in some, but not all, of the requirements of the job.  Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

Placement Policy:  The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion.  The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement.  Management may use any one or any combination of these methods to fill the position.

Receiving Service Credit for Earning Annual (Vacation) Leave:  VA may offer newly-appointed Federal employees credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.

This job opportunity announcement may be used to fill additional vacancies.

You may be required to serve a probationary period.



HOW TO APPLY:

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To apply for this position, you must provide a complete Application Package (See “Required Documents” section below).  The complete Application Package must be submitted by 11:59 PM (EST) on Tuesday, July 23, 2013.

To begin the process, click the Apply Online button to create an account or log in to your existing USAJOBS account. Be sure to upload the required documents before you submit your application.  Please ensure you click the Submit My Answers button at the end of the process.  Mailed/emailed applications will not be accepted.

Note: To change or update your application, simply reapply through My USAJOBS, before the closing date.  To check the status of your application, log into your USAJOBS account (https://my.usajobs.gov/Account/Login), select Application Status and click on the more information link under the application status for this position.

If you cannot apply online: you will need to click the following link to view and print the occupational questionnaire:View Occupational Questionnaire.  Then print the 1203FX form to complete and provide your responses to the occupational questionnaire http://www.opm.gov/forms/pdf_fill/opm1203fx.pdf.  Fax the completed 1203FX form along with any supporting documents to (478) 757-3144. Your 1203FX will serve as a cover page for your fax transmission. Keep a copy of your fax receipt n case verification is needed.

To fax supporting documents you are unable to upload: Complete the following cover page http://staffing.opm.gov/pdf/usascover.pdf using 903097. You must use this fax cover sheet in order for your documents to be matched with your online application.  Fax your documents to (478) 757-3144. Keep a copy of your fax receipt in case verification is needed.



REQUIRED DOCUMENTS:

The following documents are required:

  1. Résumé 
  2. Responses to the Occupational Questionnaire.
  3. Other documents - use this checklist to make sure you have included other documents required for your application, such as a copy of your transcript (if using education to qualify), documentation to support Veterans Preference claims, or ICTAP/CTAP documentation (for displaced Federal employees).  You will not be contacted for additional information.

AGENCY CONTACT INFO:

Olga Shilkina
Phone: (202)461-0524
Email: OLGA.SHILKINA@VA.GOV
Agency Information:
VA Central Office HRS
Department of Veterans Affairs
810 Vermont Avenue NW
Washington, DC
20420
USA

WHAT TO EXPECT NEXT:

After the vacancy announcement closes and a referral certificate is issued, an electronic notification letter - or e-mail - will be sent to applicants who provide an e-mail address.  Otherwise, you will receive a notification letter via the U.S. Postal Service within 2 to 4 weeks.

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Job Announcement Number:

MP-13-903097-OS

Control Number:

344854000