This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Program Specialist

Department:Department Of Agriculture

Agency:Forest Service

Job Announcement Number:13-04010002-5990G-(bjo)

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$38,790.00 to $61,678.00 / Per Year

OPEN PERIOD:

Tuesday, June 04, 2013 to Monday, June 24, 2013

SERIES & GRADE:

GS-0301-7/9

POSITION INFORMATION:

Full Time - Permanent

PROMOTION POTENTIAL:

9

DUTY LOCATIONS:

1 vacancy - Vernal, UT View Map

WHO MAY APPLY:

Current permanent federal employees with competitive status, reinstatement eligibles, persons with disabilities, VEOA/VRA eligibles, certain military spouses, 30% or more disabled veterans, former Peace Corps or VISTA volunteers, CTAP and ICTAP eligibles, and Farm Service Agency permanent employees of county committees.   

JOB SUMMARY:

A career with the Forest Service will challenge you to manage and care for more than 193 million acres of our nation's most magnificent lands, conduct research through a network of forest and range experiment stations and the Forest Products Laboratory, and provide assistance to State and private forestry agencies.

It's an awesome responsibility - but the rewards are as limitless as the views.

 This position is located on the Ashley National Forest in Region 4, in the Forest Supervisor’s Office.

 For additional information about the duties of the position, please contact John Erickson at 435-781-5101 or jerickson@fs.fed.us.

 This position is located on a Forest Service unit where the incumbent is responsible for providing administrative support to the Forest Supervisor.

We expect to make a final job offer with 30-60 days after the deadline for applications.

 Please read the vacancy announcement thoroughly and follow all instructions to ensure proper consideration. If you are unable to apply on-line or have questions about the meaning of items in the vacancy announcement, please contact Human Resources Management at 1-877-372-7248.

 Current or former Federal employees may apply to both announcements, but should be sure to apply to the Merit Promotion Announcements in order to avoid losing consideration since different referral criteria apply to each type of announcement. Disabled veterans, candidates with 3 or more years of active duty military service, and candidates eligible for special hiring authorities may apply to the Merit Announcement if they meet the criteria outlined in the announcement and submit supporting documentation.

 To receive consideration for this position, you must meet all qualification requirements within 30 days of the closing date of the announcement.

 TIME-IN-GRADE REQUIREMENT: If you are a current federal employee in the General Schedule (GS) pay plan and applying for a promotion opportunity, you must meet time-in-grade requirements with 52 weeks of service at the next lower grade level in the normal line of progression for the position being filled. This requirement must be met within 30 days of the closing date of this announcement.

 

This position is being concurrently announced under USDA Demonstration Project procedures (open to US Citizens) under announcement number 13-04010002-5990DP-(bjo) . Current or former Federal employees and candidates eligible for special hiring authorities may apply to both announcements, but should be sure to apply to this Merit Promotion Announcement in order to avoid losing consideration since different referral criteria apply to each type of announcement.

 

KEY REQUIREMENTS

  • Must be a U.S. Citizen to apply.
  • Males born after 12/31/59 must be registered with the Selective Service.

DUTIES:

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Independently carries out program support function and coordinates with other staff units to implement office procedures.

Exercises exclusive control over calendars for Forest Supervisor with complete authority for time commitments.

Manages the correspondence process for the Forest Supervisor.

Evaluates content, proofreads, and ensures timely signing and distribution, and coordination with the Regional and Washington Office.

Schedules meetings and makes arrangements such as preparing agendas and briefing materials, notifying participants and reserving conference space. Develops background information and briefing materials and ensures participants have necessary information in advance of meetings. Briefs key participants before meeting(s) occur and follows up on action items with appropriate staff members.

Handles all travel logistics and travel itinerary, and provides briefing and logistical material in advance of travel. Prepares travel reimbursement documents and ensures timely processing reimbursements.

Screens all telephone calls and visitor requests and determines the appropriate person/staff to handle complicated inquiries. Personally answers non-technical request.

Duties listed are at the full performance level.


QUALIFICATIONS REQUIRED:

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You must possess the Basic Requirements identified below to be considered eligible for this position. Transcripts must be provided for qualifications based on education. Your application or resume must clearly show that you possess the appropriate experience requirements.

GS-7: One year of specialized experience equivalent to at least the GS-5 grade level; one full year of graduate level education; an appropriate combination of graduate level education and specialized experience; or Superior Academic Achievement (go to this site determine if you are eligible: http://www.opm.gov/qualifications/policy/ApplicationOfStds-04.asp). The education must have been obtained in an accredited college or university and demonstrate the knowledge, skills, and abilities necessary to do the work. Examples of specialized experience are: Served as a front office executive assistant managing the activities, correspondence, visitors, and inquiries directed to the organization’s top management staff; prepared, reviewed and editing drafts of written correspondence, presentations, reports and similar products; and/or utilizing a range of automated systems to carry out administrative functions on behalf of the management staff e.g., word processing, spreadsheets, presentation, email, scheduling, travel, budget and/or other comparable software and systems.

GS-9: One year of specialized experience equivalent to at least the GS-7 grade level; master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related; or an appropriate combination of specialized experience and education (only graduate education in excess of 18 semester hours may be used to qualify applicants for this grade level). The education must have been obtained in an accredited college or university and demonstrate the knowledge, skills, and abilities necessary to do the work. Examples of specialized experience are: Serving as a front office executive assistant managing the activities, correspondence, visitors, and inquiries directed to the organization’s top management staff: preparing, reviewing and editing drafts of written correspondence, presentations, reports and similar products; utilizing a range of automated systems to carry out administrative functions on behalf of the management staff e.g., word processing, spreadsheets, presentation, email, scheduling, travel, budget and/or other comparable software and systems; and/or guiding others in performing clerical functions.


You must have completed a High School diploma.

Must possess and maintain a valid driver's license

HOW YOU WILL BE EVALUATED:

 You will be evaluated based on your qualifications for this position as evidenced by the education, experience, and training you described in your resume, as well as the responses to the Occupational Questionnaire to determine the degree to which you possess the knowledge, skills, and abilities listed below:

 1. Knowledge of administrative functions and supporting automated systems sufficient to carry out a wide range of assignments.

 2. Ability to analyze organizational and operational problems

 3. Ability to plan and execute work

 4. Skill in written and oral communications to edit/draft correspondence, prepare/present reports, communicate with staff and the general public.  

 5.   Ability to Supervise

 Applicants who meet the basic minimum qualification requirements established for the position will be placed in the Eligible category. Eligible applicants will be further evaluated against criteria for placement in the Quality category. All Quality candidates will be referred to the hiring manager for consideration. Non-Competitive and special hiring authority candidates need to meet minimum qualification requirements to be referred.

 Applicants who meet the basic minimum qualification requirements established for the position will be placed in the Eligible category. Eligible applicants will be further evaluated against criteria for placement in the Quality category. All Quality candidates will be referred to the hiring manager for consideration. Non-Competitive and special hiring authority candidates need to meet minimum qualification requirements to be referred.

 Checking the link below will present a preview of the application for; i.e. the online questionnaire. The application form link below will only provide a preview and does not initiate the application process. To initiate the online process, click the “apply Online” button to the right.

 To View the application form, visit:

 

 

 


To view the application form, visit: https://fs.usda.ntis.gov/cp/?event=jobs.previewApplication&jobid=7721fdc2-c6ef-428f-9d13-a1cc00fbb9d7


BENEFITS:

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The Federal Government offers a comprehensive benefits package. Explore the major benefits offered to most Federal employees at: http://www.usajobs.gov/ResourceCenter/Index/Interactive/Benefits#icc.



OTHER INFORMATION:

 Relocation expenses are authorized for current permanent status employees in a current federal position.

BACKGROUND INVESTIGATION AND FINGERPRINT CHECK: Selection and retention in this position is contingent on a successfully adjudicated FBI National Criminal History Check (fingerprint check) and a background investigation.

Career Transition Assistance Plan(CTAP) or Interagency Career Transition Assistance Plan (ICTAP): If you are claiming CTAP/ICTAP eligibility, provide proof of eligibility. CTAP/ICTAP eligibles must meet the agency's definition for a quality candidate to be considered. Information about CTAP/ICTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/ctap/index.asp.

Bargaining Unit Status: Not Eligible

 



HOW TO APPLY:

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Please read the entire announcement and all the instructions before you begin.

You must complete the application process and submit all required documents electronically by 11:59 p.m. Eastern Time (ET) on the closing date of this announcement. Assistance is available during business hours (normally 8:00 a.m. - 4:00 p.m., Monday - Friday). Applying online is highly encouraged. If applying online poses a hardship, please contact our office well before the closing date for an alternate method. All hardship application packages with supporting documents must be received no later than noon on the closing date of the announcement in order to be entered into the system prior to its closing. This agency provides reasonable accommodation to applicants with disabilities on a case-by-case basis. Please contact us if you require this for any part of the application and hiring process.

Step1 – Create a USAJOBS account (if you do not already have one) at www.usajobs.gov. It is recommended that as part of your profile you set up automatic email notification to be informed when the status of your application changes. If you choose not to set up this automatic notification, then you will have to log into your USAJOBS account to check on the status of your application.

Step 2 - Create a Resume with USAJOBS or upload a Resume into your USAJOBS account. You may want to customize your resume to ensure it documents duties and accomplishments you have gained that are directly related to this position in order to verify that qualifications are met. In addition, your resume must support your responses to the online questionnaire (you may preview the online questionnaire by clicking on the link at the end of the How You Will Be Evaluated section of the job announcement).

Step 3 - Click "Apply Online" and follow the prompts to complete the Occupational Questionnaire and attach any additional documents that may be required.

You can update your application or documents anytime while the announcement is open. Simply log into your USAJOBS account and click on "Application Status." Click on the position title, and then select "Update Application” to continue.



REQUIRED DOCUMENTS:

The following documents must be submitted for your application package to be considered complete. It is your responsibility to ensure all required documents are received within the required timeframes. Our office cannot be responsible for incompatible software, illegible fax transmissions, delays in the mail service, system failure or downtime, etc. Failure to submit required, legible documents may result in loss of consideration.

The following documents are required of ALL APPLICANTS:

Resume that includes the following information: 1) job information for which you are applying; 2) personal information; 3) education; 4) work experience including the work schedule and hours worked per week as well as dates of employment; and title, series and grade, if applicable; 5) supervisors phone number and e-mail address for each work period listed and whether or not we may contact them for reference checks; and, 6) other qualifications.

College Transcripts if education is required for meeting basic qualifications and/or you are substituting education for specialized experience. An unofficial copy is sufficient with the application; however, if selected, an official college transcript will be required. Transcripts are not required if applying to the same series and specialty currently serving in or previously served in.

Other required documents may include:

Current/Former Career/Career-Conditional Eligibles: MUST submit a copy of your most recent non-award Notification of Personnel Action (SF-50 or equivalent) showing that you are/were in the competitive service, as well as the highest grade (or promotion potential) held, on a permanent basis, your federal status, position title, series and grade AND the most recently completed annual performance appraisal (dated within 18 months) which identifies the employee’s official rating of record, signed by the supervisor, or a statement advising why the performance appraisal is unavailable. Do not submit a performance plan.

VEOA Eligibles: MUST submit Veteran's Preference documentation, for consideration: DD-214 (Member 4 Copy) if claiming Veterans’ Preference. Veterans claiming 10 point preference must also submit an SF-15 Application for 10-point Veteran Preference. Current Active Duty members must submit a certification of expected discharge or release from active duty under honorable conditions dated within the last 120 days.

Interchange Agreement with Other Merit Systems Eligibles: MUST submit documentation of eligibility as listed in each individual interchange agreement.

VRA or 30% Disabled Veteran Eligibles: MUST submit a copy of your DD-214 (Member 4 Copy), VA letter, SF-15 if claiming 10 pt. preference OR if you currently on active duty, a certification of expected discharge or release from active duty under honorable conditions dated within the last 120 days.

Peace Corps Volunteers/Personnel Eligibles: MUST submit documentation of no less than 36 months of continuous service without a break in service of 3 days or more and separated within the last 3 years.

Schedule A, Persons with Disabilities Appointment Eligibles: MUST submit a copy of your Sch A letter from a physician, local, state or federal rehabilitation office citing your eligibility under 5 CFR 213.3102 (u).

Non-Competitive Reassignment/Transfer/Reinstatement Eligibles: MUST submit a copy of your most recent non-award Notification of Personnel Action (SF-50 or equivalent) in the competitive service with the same or higher promotion potential as this position.

Miscellaneous Authorities Not Regulated by the Office of Personnel Management Eligibles: (Postal Career Service Employees, Postal Service Commission Employees, GAO, US Courts, etc.), MUST submit a copy of your current non-award Notification of Personnel Action (or equivalent) that reflects your eligibility.

Certain Family Members Eligible under E.O. 12721: MUST submit a copy of your most recent non-award SF-50 and performance appraisal.

Certain Military Spouses Eligible under E.O. 13473: MUST submit a copy of your Permanent Change of Station (PCS) orders, issued within the last 2 years, that lists you as authorized to accompany the military member to the new duty permanent station; OR verification of the member's 100% disability (VA Letter); and/or verification of the member's death while on active duty (DD-1300 and Death Certificate) AND verification of the marriage to the service member (i.e., a marriage license or other legal documentation verifying marriage).

Foreign Service Eligibles: MUST submit a copy of your most recent Foreign Service Notification of Personnel Action, showing that you were/are serving under an unlimited, career-type appointment AND have completed at least 1 year of continuous service without a break of a workday under one or more nontemporary Foreign Service appointments.  

CTAP/ICTAP Required Documentation Reduction-In-Force: Certification of Expected Separation, Reduction-In-Force Separation Notice, or Notice of Proposed Removal; AND most recent performance evaluation; AND SF-50 demonstrating your separation or the position you will be separated from. Worker's Compensation Separation: Agency certification of inability to place employee AND Notification of Separation OR Separation SF-50. Disability Annuity Termination: Notification from OPM of disability annuity termination AND Separation SF-50 of the last position held. Military Reserve or National Guard Technician Special Disability Retirement Annuity under 5 U.S.C. 8337(h) or 8456: Certification of special disability retirement annuity from a military department or National Guard Bureau AND Separation SF-50 of the last position held.

For more information on different appointment eligibility and requirements for documentation, click here.

NOTE: If a document is resubmitted, it replaces the previous submission, which means the previous document is no longer available to the Human Resources Office. If you are adding to, rather than replacing a previous submission, you must upload both the old document and the new document. Please verify that documents you are uploading from USAJOBs transfer into the Agency's staffing system as there is a limitation to the number of documents that can be transferred. However, once in the Agency's staffing system you will have the opportunity to upload additional documents. Uploaded resumes must be less than 3MB and in one of the following document formats: GIF, JPG, JPEG, PNG, RTF, PDF, or Word (DOC or DOCX).

AGENCY CONTACT INFO:

HRM Contact Center
Phone: 877-372-7248, option 2
Fax: 866-338-2534
TDD: 800-877-8339
Email: fsjobs@fs.fed.us
Agency Information:
USDA Forest Serivce
Do not mail applications, see instructions under How to Apply tab.
Albuquerque, NM,
87109
United States
Fax: 866-338-2534

WHAT TO EXPECT NEXT:

If you set up your USAJOBS account to send automatic email notifications, you will receive an acknowledgement email that the submission of your online Occupational Questionnaire and resume was successful, if you were referred to the selecting official for consideration, and if you were selected or not selected. If you choose not to set up automatic email notifications, you must check your USAJOBS account for the latest status of your application. Your application may be reviewed to verify that you meet the qualifications and eligibility requirements for the position prior to issuing lists to a selecting official. If further evaluation or interviews are required, you will be contacted.   Normally, a final job offer to the selected candidate is made within 30-60 days after the issuance of the certificate


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Job Announcement Number:

13-04010002-5990G-(bjo)

Control Number:

344776200