As a supervisory management and program analyst, the incumbent directs a staff that prepares, justifies, and administers the OFLC budget through budget formulation, execution, and tracking, developing spending plans, including implementing OFLC’s operating budget and internal accountability review functions; manages OFLC contracts and grants management; manages tracking of OFLC procurements, including contracts and grants management; and performs the duties of a Contracting Officer’s Representative (COR).
The incumbent performs a wide range of analytical and administrative duties designed to support and strengthen OFLC's financial management, acquisition strategies, and internal financial controls. To that end, the incumbent develops papers, memoranda, statements of work and objectives, independent government cost estimates, justifications, grants-related documents, and other materials that are clear, responsive, and technically accurate and that include a quantitative component; and reviews other materials as assigned. The incumbent duties are largely centered around detailed and ongoing financial planning, administration, analysis, financial management, and regular reporting on program procurement actions, space acquisition and associated costs, spending on other federal activities, program performance and foreign labor certification grants to states.
The incumbent assists the Director, Financial Management and Administration to set annual and multi-year long range work/operational plans and schedules for in-service and contracted work; ensures implementation of the goals and objectives of the programs managed by FMA; determines FMA goals and objectives that need additional emphasis; recommends best approaches for resolving budget shortages and other fiscal problems and issues in OFLC; and assists in developing data for and provides expertise and insight to senior management on all financial management and administrative support programs and functions.
The incumbent, as a recognized authority in management analysis and program administration, independently plans, organizes and conducts all phases of the work, determining the scope of assignment and assigning work to professional subordinates. This involves definitive interpretation of regulations and study procedures, and the application of new methods. Recommendations and activity involving major changes or new policy or programs are reviewed only in terms of overall agency priorities, budget limitations, and consistency with organization objectives and policies. The incumbent may review the subordinates work products for potential influence on broad agency policy objectives and program goals. Findings and recommendations are generally accepted as authoritative.
Leads the planning, technical administration, and oversight of OFLC contracts and purchases; possesses credentials to effectively oversee and administer contracts on behalf of OFLC; tracks, effectively manages and advances individual procurements using the Department’s electronic procurement system and financial management system; prepares procurement/contract packages and supporting documentation, including those related to IT services, OFLC staffing, and support services. Advises and reports on procurements, including status, progress of individual contract actions, accomplishments and problems or delaying issues in meeting contract schedules and schedules for contracting activities; prepares comparative data and analyses.
As a Contracting Officer Representative (COR), the incumbent must possess a level II COR certification, at a minimum and must possess the necessary skills to perform the activities of a COR. The incumbent performs oversight of OFLC contracts and purchases, which includes, but is not limited to promoting coordination, cooperation and communication among the contractor, Contracting Officer and all Government personnel to ensure satisfactory completion of the contract; manages contracts and ensures completion of the same IAW Federal Acquisition Regulation (FAR); monitors the day-to-day administration of the contract and maintains a complete file of all actions; provides sound technical advice and guidance to the contractor and/or Contracting Officer; submits and monitors all OFLC procurement requests for new and repetitive requirements; performs all COR activities for OFLC and its National Processing Centers; tracks, monitors and approves invoices; and fulfills training requirements as outlined by the Federal Acquisition Institute and DOL policy to effectively manage Government/DOL contracts.
Assists in the implementation of and compliance with statutory provisions and other authorities governing OFLC funding. Advises on and assists management in the budget formulation, execution and tracking of the OFLC budget; carries out responsibilities in the maintenance and tracking of the OFLC budget and spending against a spending plan agreed to with ETA to achieve efficiency, effectiveness, and responsible obligation of all funds in the fiscal year; makes recommendations for effective use and allocation of financial resources, subject to allocations in major budget categories provided by ETA. As appropriate, contributes to OFLC submissions to ETA or the Department regarding budget or program performance, and the preparation of congressional budget justifications. In addition to his/her recommendations regarding the financial resources of the office, the incumbent is expected to use his/her reports and assessments on the effectiveness of current strategies to advise management regarding any procedural changes that could bolster effectiveness and efficiency within the Office.
Effectively manages, and reports on grant-related activities. Assists in the review, tracking and processing of grant applications and work plans submitted to OFLC by workforce agencies in 55 states and U.S. territories.
Recommends and implements processes to improve OFLC’s management and administration of its contracts and finances.
The incumbent is responsible for conducting financial analysis and effectively summarizing information and data in both written and graphical formats. The incumbent of this position is relied upon to extract, analyze, present, and explain data and reports from the Department’s financial management system to assist or support planning and management decisions. Conveys and explains complex technical information regarding OFLC activities to internal and external parties with different levels of comprehension. Develops and presents spreadsheets and weekly management reports, and makes recommendations to senior management. Incumbent is further expected to assess and report on the effectiveness of current contract strategies and of current funding for key activities, and work with other appropriate OFLC and ETA staff to develop alternatives and recommend better procurement and financing options.
Assists in national office oversight of procurement and financial controls being implemented in the centers, including those related to center-based procurements, and provides guidance to OFLC staff in the national office and the field on operating procedures or centralized guidance. Prepares financial guidance and materials for dissemination to OFLC staff. Works regularly and collaboratively with other managers and staff in OFLC, ETA, and DOL – for example, to efficiently and effectively resolve matters relating to procurement, finance, or other matters assigned. As needed, works directly with center managers and staff to ensure appropriate, timely dissemination and implementation of national office guidance. Participates, as appropriate, in internal or inter-office meetings, and maintains effective working relationships with other staff and managers in OFLC, ETA and DOL. The incumbent identifies opportunities to improve the functionality and effectiveness of the systems being managed and drafts and implements revised standard operating procedures for OFLC where necessary.