This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Supervisory Management and Program Analyst

Department:Department Of Labor

Agency:Employment and Training Administration

Job Announcement Number:DE-13-ETA-065

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$105,211.00 to $136,771.00 / Per Year

OPEN PERIOD:

Wednesday, May 29, 2013 to Thursday, June 13, 2013

SERIES & GRADE:

GS-0343-14

POSITION INFORMATION:

This position is Permanent. - This position is Full-Time.

PROMOTION POTENTIAL:

14

DUTY LOCATIONS:

1 vacancy - District Of Columbia County, DC, USView Map

WHO MAY APPLY:

U.S. Citizens; ICTAP and CTAP eligibles in the local commuting area. Also being advertised as job announcement #MS-13-ETA-065 for status applicants, VEOA applicants & persons eligible under these non-competitive authorities: VRA; 30% or more compensably disabled veterans; persons w/disabilities (Schedule A); present/former Peace Corps (PC) personnel & former PC volunteers.  To be considered for each, apply to BOTH jobs.

JOB SUMMARY:

Opportunities are Open! Begin a challenging career with the U.S. Department of Labor (DOL), and you will help shape the workforce of tomorrow.  DOL offers rewarding opportunities to contribute to a noble mission; to serve and protect American workers, prepare them for new and better jobs, and to ensure the safety and fairness of American workplaces. This position is outside the bargaining unit.

 The full performance level of this position is at the GS-14 level. 

No PCS or moving expenses will be paid. 

DOL seeks to attract and retain a high performing and diverse workforce in which employees' differences are respected and valued to better meet the varying needs of the diverse customers we serve.  DOL fosters a diverse and inclusive work environment that promotes collaboration, flexibility and fairness so that all individuals are able to participate and contribute to their full potential.

This position is located in the United States Department of Labor (DOL), Employment and Training Administration (ETA), Office of Foreign Labor Certification (OFLC).  OFLC provides national leadership and policy guidance to carry out the responsibilities of the Secretary of Labor under the Immigration and Nationality Act, as amended, concerning foreign nationals seeking admission to the United States in order to work.  OFLC issues labor certifications, as appropriate, which may lead to U.S. employers being able to hire foreign workers temporarily or to permanently fill jobs essential to the economy when there are not sufficient U.S. workers who are able, willing, qualified, and available to perform the job.

 

This position is outside the bargaining unit.

The full performance level of this position is at the GS-14 level.

No PCS expenses will be paid.

 

A recruitment incentive may be offered in accordance with the Department of Labor's Personnel Regulations (DPR) Chapter 575

KEY REQUIREMENTS

  • U.S. Citizenship.
  • Requires a probationary period if the requirement has not been met.
  • Appointment to this position may require a background investigation.
  • Subject to financial disclosure requirements.
  • All required documents must be submitted by closing date of the vacancy.

DUTIES:

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As a supervisory management and program analyst, the incumbent directs a staff that prepares, justifies, and administers the OFLC budget through budget formulation, execution, and tracking, developing spending plans, including implementing OFLC’s operating budget and internal accountability review functions; manages OFLC contracts and grants management; manages tracking of OFLC procurements, including contracts and grants management; and performs the duties of a Contracting Officer’s Representative (COR).

 

The incumbent performs a wide range of analytical and administrative duties designed to support and strengthen OFLC's financial management, acquisition strategies, and internal financial controls.  To that end, the incumbent develops papers, memoranda, statements of work and objectives, independent government cost estimates, justifications, grants-related documents, and other materials that are clear, responsive, and technically accurate and that include a quantitative component; and reviews other materials as assigned.  The incumbent duties are largely centered around detailed and ongoing financial planning, administration, analysis, financial management, and regular reporting on program procurement actions, space acquisition and associated costs, spending on other federal activities, program performance and foreign labor certification grants to states.

 

The incumbent assists the Director, Financial Management and Administration to set annual and multi-year long range work/operational plans and schedules for in-service and contracted work; ensures implementation of the goals and objectives of the programs managed by FMA; determines FMA goals and objectives that need additional emphasis; recommends best approaches for resolving budget shortages and other fiscal problems and issues in OFLC; and assists in developing data for and provides expertise and insight to senior management on all financial management and administrative support programs and functions.

 

The incumbent, as a recognized authority in management analysis and program administration, independently plans, organizes and conducts all phases of the work, determining the scope of assignment and assigning work to professional subordinates. This involves definitive interpretation of regulations and study procedures, and the application of new methods. Recommendations and activity involving major changes or new policy or programs are reviewed only in terms of overall agency priorities, budget limitations, and consistency with organization objectives and policies. The incumbent may review the subordinates work products for potential influence on broad agency policy objectives and program goals. Findings and recommendations are generally accepted as authoritative.

 

Leads the planning, technical administration, and oversight of OFLC contracts and purchases; possesses credentials to effectively oversee and administer contracts on behalf of OFLC; tracks, effectively manages and advances individual procurements using the Department’s electronic procurement system and financial management system; prepares procurement/contract packages and supporting documentation, including those related to IT services, OFLC staffing, and support services.  Advises and reports on procurements, including status, progress of individual contract actions, accomplishments and problems or delaying issues in meeting contract schedules and schedules for contracting activities; prepares comparative data and analyses.

 

As a Contracting Officer Representative (COR), the incumbent must possess a level II COR certification, at a minimum and must possess the necessary skills to perform the activities of a COR.  The incumbent performs oversight of OFLC contracts and purchases, which includes, but is not limited to promoting coordination, cooperation and communication among the contractor, Contracting Officer and all Government personnel to ensure satisfactory completion of the contract; manages contracts and ensures completion of the same IAW Federal Acquisition Regulation (FAR); monitors the day-to-day administration of the contract and maintains a complete file of all actions; provides sound technical advice and guidance to the contractor and/or Contracting Officer; submits and monitors all OFLC procurement requests for new and repetitive requirements; performs all COR activities for OFLC and its National Processing Centers; tracks, monitors and approves invoices; and fulfills training requirements as outlined by the Federal Acquisition Institute and DOL policy to effectively manage Government/DOL contracts.

 

 Assists in the implementation of and compliance with statutory provisions and other authorities governing OFLC funding.  Advises on and assists management in the budget formulation, execution and tracking of the OFLC budget; carries out responsibilities in the maintenance and tracking of the OFLC budget and spending against a spending plan agreed to with ETA to achieve efficiency, effectiveness, and responsible obligation of all funds in the fiscal year; makes recommendations for effective use and allocation of financial resources, subject to allocations in major budget categories provided by ETA.  As appropriate, contributes to OFLC submissions to ETA or the Department regarding budget or program performance, and the preparation of congressional budget justifications.  In addition to his/her recommendations regarding the financial resources of the office, the incumbent is expected to use his/her reports and assessments on the effectiveness of current strategies to advise management regarding any procedural changes that could bolster effectiveness and efficiency within the Office.

 

Effectively manages, and reports on grant-related activities.  Assists in the review, tracking and processing of grant applications and work plans submitted to OFLC by workforce agencies in 55 states and U.S. territories.

 

Recommends and implements processes to improve OFLC’s management and administration of its contracts and finances.

 

The incumbent is responsible for conducting financial analysis and effectively summarizing information and data in both written and graphical formats.  The incumbent of this position is relied upon to extract, analyze, present, and explain data and reports from the Department’s financial management system to assist or support planning and management decisions.  Conveys and explains complex technical information regarding OFLC activities to internal and external parties with different levels of comprehension.  Develops and presents spreadsheets and weekly management reports, and makes recommendations to senior management.  Incumbent is further expected to assess and report on the effectiveness of current contract strategies and of current funding for key activities, and work with other appropriate OFLC and ETA staff to develop alternatives and recommend better procurement and financing options.

 

Assists in national office oversight of procurement and financial controls being implemented in the centers, including those related to center-based procurements, and provides guidance to OFLC staff in the national office and the field on operating procedures or centralized guidance.  Prepares financial guidance and materials for dissemination to OFLC staff. Works regularly and collaboratively with other managers and staff in OFLC, ETA, and DOL – for example, to efficiently and effectively resolve matters relating to procurement, finance, or other matters assigned.  As needed, works directly with center managers and staff to ensure appropriate, timely dissemination and implementation of national office guidance. Participates, as appropriate, in internal or inter-office meetings, and maintains effective working relationships with other staff and managers in OFLC, ETA and DOL. The incumbent identifies opportunities to improve the functionality and effectiveness of the systems being managed and drafts and implements revised standard operating procedures for OFLC where necessary.


QUALIFICATIONS REQUIRED:

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Applicants must have 52 weeks of specialized experience equivalent to at least the next lower grade level in the Federal Service.

 

Specialized experience is experience in or directly related to the line of work of the position to be filled, and which has equipped the applicant with the particular knowledge, skills, and abilities to successfully perform the duties of the position.  Examples of specialized experience include experience managing contracts, preparing and formulating budgets and spend plans - all financial aspects - in suppport of the Office to include advising seniot management of financial budgetary, contracts, grants, and administrative issues. Level II COR certification or comparable is requested.


There is no educational requirement for this position.

Applicants must meet all legal and regulatory requirements.  Reference the "Required Documents" section for additional requirements.

HOW YOU WILL BE EVALUATED:

 

If you meet the minimum qualifications, you will be evaluated against the evaluation factors below and will be placed into a category based on your vacancy question responses.

Categories

Evaluation Factors (Competencies) - All qualified applicants will be evaluated on the following key competencies (click Evaluation Tools for information):


Category A is Best Qualified--Meets the specialized experience outlined in the announcement and has demonstrated complex experience in a same or similar job displaying financial, budgetary, contracts and grants analysis skills, procurement management skills, and written and verbal communication skills.

 

Category B is Well Qualified--Meets the specialized experience outlined in the announcement and has demonstrated moderate experience in a same or similar job displaying financial, budgetary, contracts and grants analysis skills, procurement management skills, and written and verbal communication skills.

Category C is Minimally Qualified--Meets the specialized experience outlined in the announcement and has demonstrated basic experience in a same or similar job displaying financial, budgetary, contracts and grants analysis skills, procurement management skills, and written and verbal communication skills.  

The information you provide may be verified by a review of your work experience and/or education, by checking references and through other means (ex. interview).  The examining Human Resources Office (HRO) makes the final determination concerning applicant ratings.  Your resume MUST provide sufficient information to substantiate your responses to the vacancy questions.  If not, the HRO may amend your responses to more accurately reflect the level of competency indicated by the content of your resume.  Your evaluation may also include a review by a Human Resources Specialist or panel and may include other assessments (ex. interview, panel review, written test, writing sample, etc.)

INFORMATION FOR ICTAP ELIGIBLES ONLY: If you are eligible for special priority selection under ICTAP, you must be well-qualified for the position to receive consideration.  ICTAP eligibles who are placed into Category B or higher will be considered "well-qualified".

Click Application of Veterans Preference for Category Rating Jobs for more information.


To preview questions please click here.


BENEFITS:

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The Department of Labor (DOL) offers a great benefit package to eligible employees.  The benefit package includes but is not limited to health benefits, supplemental dental and vision plans, flexible spending accounts, 13 days paid sick leave per year, vacation leave and 10 paid holidays per year.  We offer a variety of employee benefit options, a family-friendly work environment, a child care subsidy program, transit subsidy program, career assistance program, health services and fitness programs, access to LifeCare, a resource and referral service and more.  For a comprehensive site about all federal benefits, please refer to OPM.  For specific DOL benefits information, please refer to DOL BENEFITS.

OTHER INFORMATION:

The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

Refer to these links for more information: GENERAL INFORMATION, REASONABLE ACCOMMODATION, ADDITIONAL DOCUMENTATION, SELECTIVE SERVICE REGISTRATION, PROBATIONARY PERIOD, FORMER FEDERAL EMPLOYEES

HOW TO APPLY:

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Follow the 5 steps below to apply.  Your application and ALL required supplemental documents must be received by 11:59 pm Eastern Time (ET) on the vacancy closing date to be considered.  Paper applications and supplemental documents submitted in any other manner without prior approval from the vacancy contact will not be considered.

For more details, click How To Apply Detailed Instructions Document .  For help, refer to the Vacancy Contact in the "Questions about this job" section.  SAVE your information before the 30 MINUTE TIMEOUT!

STEP 1 - Create USAJOBS Account, including Resume and Saved Documents
Your resume must provide sufficient information to substantiate your responses in the self-assessment vacancy questions.  If not, the HRO may amend your responses to more accurately reflect the competency indicated by resume content.

STEP 2 - Answer Vacancy Questions (DOORS)
Click the Apply Online button, which is available when you search for a job on www.usajobs.gov, click on the title and proceed.

STEP 3 - Submit Supplemental Documents
Submit the required documents (only if applicable to you) specified in the "Required Documents" section of this vacancy by the close date.  For details: click How to Submit Supplemental Documentation Document.  Warning: If you submit a document using the same document title, the 2nd submission will OVERWRITE the 1st submission.

STEP 4 - Review Application and click Finish  Click here to submit an updated resume after initial application.

STEP 5 - Edit Application as needed by 11:59 pm ET of Close Date


REQUIRED DOCUMENTS:

The following documents must be submitted by 11:59 p.m. (ET) on the vacancy closing date. Follow the instructions: click How To Submit Supplemental Documentation Document.  You are not required to submit a document if it does not apply to you. Warning: If you submit a document using the same document title, the 2nd submission will OVERWRITE the 1st submission.

- Veterans Documents (if applicable): To be considered as a 5-point preference eligible, you must submit a copy of your Certificate of Release or Discharge From Active Duty, DD214. Your DD-214 must show the type of discharge and dates of active duty.  To claim 10-point preference, you must submit a copy of your DD214; an Application for 10-point Veteran's Preference, SF15; and the proof of entitlement of this preference which is normally an official statement, dated 1991 or later, from the Department of Veterans Affairs certifying to the present existence of the service-connected disability and indicating the percentage of your disability. (For active duty service members expecting to be honorably discharged or released within 120 days, click Active Duty)  Without this documentation, you will not receive veteran's preference.  For more information, go to: http://www.fedshirevets.gov/hire/hrp/vetguide/index.aspx

- Displaced Employee Placement Documents - Only required if requesting priority consideration under CTAP or ICTAP eligibility.

- Cover Letters are not mandatory and will not be used to verify experience, but may be submitted

Applicants selected for employment who are not current DOL employees will be required to provide proof of citizenship, and the E-Verify system will be used to confirm the employment eligibility of all new hires.

AGENCY CONTACT INFO:

Linda Walker
Phone: 202-693-2646
Fax: 000-000-0000
Email: walker.lindag@dol.gov
Agency Information:
Labor, Employment and Training Administration
200 Constitution Ave., NW
Rm. N4656
Washington , DC
20210
US
Fax: 000-000-0000

WHAT TO EXPECT NEXT:

Once your complete application is received, we will conduct an evaluation of your qualifications and refer candidates for selection consideration.  Candidates will be referred to the hiring manager for further consideration and possible interview.  You will be notified of the outcome.  A selection is expected to be made within 30 calendar days from the issuance date of the certificate.

To check the status of your application: Click here.  To sign up for Application Status Updates via email: Click Here.

Note: One or more additional assessment tools may be applied (e.g. structured interview, panel review, writtten test, work sample, etc.)


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Job Announcement Number:

DE-13-ETA-065

Control Number:

344650900