This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Management Support Assistant (OA)

Agency:Smithsonian Institution

Job Announcement Number:13R-MR-298735-MPA-NMAAHC

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$42,209.00 to $54,875.00 / Per Year

OPEN PERIOD:

Friday, May 31, 2013 to Wednesday, August 28, 2013

SERIES & GRADE:

GS-0303-07

POSITION INFORMATION:

Full-Time, Permanent - Federal

PROMOTION POTENTIAL:

07

DUTY LOCATIONS:

FEW vacancies - Washington, DC, USView Map

WHO MAY APPLY:

This position is open to current and former Federal employees with permanent status or reinstatement eligibility. Individuals who are eligible for a special appointing authority may also apply such as applicants with a disability; former Peace Corps volunteers; certain military spouses; or individuals eligible under various programs for Veterans.

JOB SUMMARY:

This position is located in Office of Curatorial Affairs within the National Museum of African American History and Culture (NMAAHC). The employee is responsible for performing a variety of clerical and administrative duties with a large degree of independence within general guidelines and goals.

The Smithsonian Institution values and seeks a diverse workforce. Join us in "Inspiring Generations through Knowledge and Discovery."

KEY REQUIREMENTS

  • Pass Pre-employment Background Investigation
  • May need to complete a Probationary Period
  • Maintain a Bank Account for Direct Deposit/Electronic Transfer
  • Males born after 12/31/59 must be registered with Selective Service.

DUTIES:

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  • Obtains office supplies and equipment, prepares and process travel arrangements/vouchers, submits time and attendance, prepares reports, reconciles purchase card transactions, maintains office files and calendars, and conference set-ups using various automated systems.
  • Reviews and edits official correspondence, internal memoranda, reports, briefing slides, and other documents prepared by senior staff for correct format, grammar, spelling, and punctuation prior to submitting for signature or distribution.
  • Makes arrangements for conferences, briefings, and meetings.  Establish locations, ensure audio-visual equipment is available, coordinate with attendees, and ensure material are prepared and received prior to meetings.  Follows up on commitments at meetings and summarizes meeting notes for use by appropriate management officials.  
  • Assists curatorial staff with basic informational research on African American Art related to the Museum’s collections, acquisitions, and exhibitions.  


QUALIFICATIONS REQUIRED:

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Experience: You qualify for this position if you possess one year of specialized experience equivalent to at least the GS-06 level in the Federal Service or comparable pay band system.  For this position Specialized experience is defined as providing a variety of administrative duties in support of  the Office of Curatorial Affairs to include: establishing and maintaining office files and schedules, composing and editing written correspondence, ordering and managing supplies, creating travel authorizations and vouchers in the agency Travel System, and assisting staff with coordinating work with internal and external customers.

Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week.  

Education is generally not applicable for the substitution of the 1 year of specialized experience. However, graduate education may be credited in those few instances where the graduate education is directly related to the work of the position.

Special Instructions for Foreign Education: If you are qualifying by education and/or you have education completed in a foreign college/university described above, it is your responsibility to provide transcripts and proof of U.S. accreditation for foreign study. For instructions on where to fax these documents, see the "Required Documents" section of this announcement.

Veterans Employment Opportunities Act (VEOA):  If you applying as for a VEOA appointment, you must be a veteran must be honorably separated and either a preference eligible or have substantially completed 3 or more years of active service. ("Active Service" under this law means active duty in a uniformed service and includes full-time training duty, annual training duty, full-time National Guard duty, and attendance, while in the active service, at a school designated as a service school by law or by the Secretary concerned.) A veteran who is released under honorable conditions shortly before completing a 3-year tour is also eligible.

Noncompetitive Appointment Authorities:  The following links contain information on the eligibility requirements to be considered under a noncompetitive appointing authority:


Qualification requirements, including one year time-in-grade at the next lower grade level for promotion candidates, must be met within 30 days of the job announcement closing date.

 

For information on qualification requirements, see Qualification Standards Handbook for General Schedule Positions viewable on the web at http://www.opm.gov/qualifications.

TYPING PROFICIENCY:  Applicants must indicate evidence of typing proficiency (speed) of at least 40 words per minute. Applicants who do not provide a statement of typing speed on their resume or in response to any online questionnaire will not receive further consideration.   

HOW YOU WILL BE EVALUATED:

Your application will be evaluated first for the basic qualifications described above.  The applications that meet the basic qualifications will be evaluated further against the following criteria:

  1. Skill in using automated systems and software such as PeopleSoft, WebTA, and GovTrip, Microsoft Word, Excel, Outlook, and PowerPoint to conduct travel, supply, and general administrative functions.
  2. Knowledge of English grammar, spelling, capitalization, punctuation, and terminology commonly used to prepare office written correspondence and handwritten drafts.
  3. Ability to interact with individuals from diverse backgrounds with courtesy and tact, while maintaining professionalism. 
  4. Ability to research information utilizing internet, libraries, publications or other sources. To compile articles, documents, and/or related material to assist senior curators with their scholarly research. 
BASIS OF RATING:  Once the announcement closes, your application will be automatically evaluated and rated by the system and a Human Resources Specialist. To determine if you are qualified for this job, a review of your application and supporting documentation will be made and compared against your responses to the occupational questionnaire. The numeric rating you receive is based on your responses to the questionnaire. The score is a measure of the degree to which your background matches the knowledge, skills, and abilities required of this position. If, after the Human Resources Specialist reviews your resume and/or supporting documentation, a determination is made that the score you have received is not a true reflection of your qualifications and/or experience, your score can and will be adjusted to more accurately reflect the information you provided that support your abilities. Please follow all instructions carefully. Errors or omissions may affect your rating.Your resume should provide detailed information regarding how your education and experience relate to this position, including the major duties and qualifications criteria listed.
To preview questions please click here.


BENEFITS:

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The Federal Government offers a comprehensive benefits package.  Explore the major benefits offered to most Federal employees at  https://help.usajobs.gov/index.php/Pay_and_Benefits

 

 



OTHER INFORMATION:


HOW TO APPLY:

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Click on the "Apply Online" button on the upper right side of the page. Please Note:
  • You must apply for this position online through the 'Apply Online' button and submit required supplemental documents (if they are relevant to you).
  • You may submit required documents by uploading them online during the application process; OR You may manually fax required documents. Faxes are received by an automated system, not a physical fax machine. Documents that are faxed as part of the application process must be sent with the system generated cover sheet by the closing date. Documents faxed without the system generated coversheet are not retrievable and cannot be considered as part of the application package.
  • The complete application package, including any required documents, is due in the Smithsonian Office of Human Resources on the closing date of the announcement by 11:59 PM Eastern Time.
  • If you are unable to apply online, paper applications may be accepted with prior approval of the Contact Person listed below.


REQUIRED DOCUMENTS:

Your application package should include the following documents:
  • Detailed resume created in the USAJOBS Resume Builder.
  • Proof of prior federal service such as the latest SF-50, Notification of Personnel Action.
  • Unofficial school transcripts, if the position has an education requirement or if you are using education to qualify. If selected for the position, you must provide an official transcript before appointment.
  • Proof of U.S. accreditation for foreign study, if applicable.
  • A recent performance evaluation
  • Proof of Veteran's Preference - DD214 (Member 4 Copy) if you are requesting a special appointment authority, such as VRA or VEOA
  • Proof of severe disability if you are requesting special placement consideration.
  • Proof of eligibility for a military spouse appointment, such as a permanent change station military order.
  • Proof of eligibility for any other special appointing authority not specifically mentioned here

AGENCY CONTACT INFO:

Madalyn Robinson
Phone: 202-633-6339
Fax: 571-258-4052
TDD: 202-633-6409
Email: robinsonm@si.edu
Agency Information:
SMITHSONIAN
Office of Human Resources
POB 37012, 600 Maryland Avenue, MRC 517
Suite 5060
Washington, DC
20013-7012
US
Fax: 571-258-4052

WHAT TO EXPECT NEXT:

At the end of the application process you will be able to create and save a PDF file that contains your responses to the assessment questions. You may save this file as initial receipt of your application. After the job announcement closes, you will receive an email from the Smithsonian with confirmation of receipt. The Smithsonian receives many applications for each job. Each application is reviewed carefully which may take a few weeks. We will send you an e-mail to update you as we go through phases of the application review process. You may also check your application status by logging into www.usajobs.gov and selecting the tab "My USAJOBS;" e-mailing vacancy.info@si.edu; or by contacting the Office of Human Resources Representative listed. Additional Information:
  • Tips on applying for Smithsonian jobs are available at www.sihr.si.edu/jobs.cfm.
  • The Smithsonian does not pay relocation expenses.
  • The Smithsonian embraces diversity and equal employment opportunity (www.si.edu/oeema).

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Job Announcement Number:

13R-MR-298735-MPA-NMAAHC

Control Number:

344566800