This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Deputy Assistant Director

Department:Department Of Agriculture

Agency:National Appeals Division

Job Announcement Number:PH-13-MAC-884055

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$97,131.00 to $126,267.00 / Per Year

OPEN PERIOD:

Monday, June 10, 2013 to Monday, July 01, 2013

SERIES & GRADE:

GS-0930-14

POSITION INFORMATION:

Full Time - Permanent

PROMOTION POTENTIAL:

14

DUTY LOCATIONS:

1 vacancy in the following location:
Indianapolis, IN United StatesView Map

WHO MAY APPLY:

US Citizens and Status Candidates

JOB SUMMARY:

The National Appeals Division is an independent office within the U. S. Department of Agriculture (USDA) that reports directly to the Secretary of Agriculture.

The mission of the National Appeals Division (NAD) is to conduct impartial administrative appeals hearings and reviews of adverse program decisions made by officers, employees or committees of designated agencies of USDA.

The purpose of this position is to supervise a staff of Hearing Officers and exercise oversight of the cases initiated within a group of states. 

 

The Deputy Assistant Director (DAD) is a supervisory position located in the Eastern Regional Office of the National Appeals Division, and the incumbent is under the supervision of the Eastern Regional Assistant Director (RAD).  The DAD supervises a staff of Hearing Officers and exercises oversight of cases initiated in the Region.  The incumbent is responsible for the oversight of the adjudication of all types of appellant cases that come before NAD. Oversight includes: (1) proper conduct of evidentiary hearings in which one or both sides are pro se or represented by an advocate or attorney; (2) rulings concerning motions or objections; (3)issuance of determinations that involve complex administrative, program, legal, and/or factual matters that are of sufficient quality to pass further administrative or judicial review; (4) development and maintenance of official certified appeal records; and (5) providing feedback to Hearing Officers on draft determinations.

 

For more information visit the National Appeals Division Homepage at http://www.nad.usda.gov/
 

One or more positions may be filled using this Job Opportunity Announcement.

KEY REQUIREMENTS

  • U.S. Citizenship or National is required
  • Possession of the qualifications stated in for this position
  • Completed application package, as outlined in this announcement
  • Suitable for Federal employment, determined by a background investigation
  • Males born after 12-31-1959 must be registered with the Selective Service
  • If appointed to a position, travel is required

DUTIES:

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The primary duties and responsibilities of the Deputy Assistant Director are:

1. Assisting the Regional Director in oversight of the adjudication of appellant cases filed in the National Appeals Division regional office.
2. Ensuring that Hearing Officers adjudicate appeals within statutory and administrative time frames.
3. Ensuring the case record developed by the Hearing Officers is of a uniformly high quality.
4. Ensuring that the written determinations on cases of are high quality and consistent with adjudication principles and practices
5. Oversight of Administrative hearings and impartial tribunal.
6. Issuance of appeal decisions.
7. Adjudicating complex appeal cases and writing decisions.


QUALIFICATIONS REQUIRED:

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You must possess at least one year (52 weeks) of specialized experience equivalent in difficulty and complexity to the GS-13 grade level in the Federal service.  Specialized experience must demonstrate all of the following:

1) Experience applying knowledge of administrative laws, including procedures, regulations, guidelines, and precedents related to case preparation and settlements

2) Analyzing complex issues, developing findings of fact, and developing conclusions by applying regulatory requirements to facts

3) Conducting evaluations, examinations, or other fact finding studies to obtain or verify information (e.g., research of administrative, program, or legal issues and application to facts)

4) Ensuring compliance with laws, regulations, policies, standards, or procedures

5) Authoring and providing feedback for legal decisions or actions for a public audience.


You must meet qualifications by the closing date of this announcement, Monday, July 01, 2013.

 

Status candidates applying under Merit Promotion:
•          Must meet the qualifications described above.
•          Must meet time in grade provisions by the closing date of the announcement: 52 weeks of experience equivalent to the GS-13 grade level.
 

HOW YOU WILL BE EVALUATED:

There are four evaluation phases used to determine the applicants who are Best Qualified for the position:
 

Phase 1: Minimum Qualifications Review
After the Job Opportunity Announcement closes, an evaluation team will review resumes and supporting documents to determine whether applicants meet the requirements of this position.  The applicant’s experience described in their resume will be compared against their responses to the occupational questionnaire.  Responses to the occupational questionnaire will be evaluated and scored.   The evaluation team may adjust scores and/or exclude an applicant from consideration if the applicant’s ratings are higher than supported by the application materials.  Errors or omissions may impact scores or eligibility. 
 

Phase 2: Accomplishment Record Review
A panel of assessors will evaluate the Accomplishment Record related to the competency Legal, Government, and Jurisprudence.
 

Phase 3: Writing Sample Review
A panel of assessors will evaluate the Writing Sample for: 1) presentation of ideas; 2) sentence and paragraph organization; and 3) grammar, punctuation, and spelling.
 

Phase 4: Structured Interview
A Structured Interview panel will evaluate applicants’ responses to interview questions related to each of the following competencies: 1) Decision Making; 2) Oral Communication; 3) Interpersonal Skills; 4) Managing Human Resources; 5) Planning and Evaluating; and 6) Continual Learning. A panel of NAD managers will conduct the Structured Interviews, the results of which will also be numerically rated against a set of standardized benchmarks.
 

The Structured Interview will be administered telephonically.  The tentative timeframe for the Structured Interview is late September or October 2013.  The selecting official may choose to conduct additional interviews with applicants before making a tentative job offer.

 

Evaluation of Competitive Candidates

After review and evaluation of all phases are complete, applicants will be assigned to a quality category. The category assignment is a measure of the degree in which applicants’ background matches the competencies required for this position.  Based upon the extent and quality of applicants’ experience, education, and training in relation to the evaluation criteria, applicants will be placed into one of the following three categories:
•          Best Qualified - Applicants possessing a superior level of proficiency in the competencies assessed on the Occupational Questionnaire, Accomplishment Record, Writing Sample, and Structured Interview.
•          Well Qualified – Applicants possessing a satisfactory level of proficiency in the competencies assessed on the Occupational Questionnaire, Accomplishment Record, Writing Sample, and Structured Interview.
•          Qualified - Applicants who do not meet the initial evaluation criteria for the Best Qualified or Well Qualified Categories are considered Qualified, but will not move forward to the subsequent phase in the process. 
 

Applicants will be notified of their status following each phase.
 

Evaluation of Merit Promotion Candidates
 

Merit promotion applicants who meet minimum qualifications will be evaluated on the competencies and criteria identified above.  Based upon the extent and quality of applicants’ experience, education, and training in relation to the evaluation criteria, applicants will be identified as Best Qualified, Well Qualified or Qualified.  Applicants who do not meet the initial evaluation criteria to be Best Qualified or Well Qualified are considered Qualified, but will not move forward to the subsequent phase in the process. Applicants will be notified of their status following each phase.


BENEFITS:

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The National Appeals Division offers a comprehensive benefits package.  Explore the major benefits offered to most federal employees at:  http://www.usajobs.gov/EI/benefits.asp#icc


OTHER INFORMATION:

•          EEO Policy Statement: http://www.usajobs.gov/vacancy/vac_eeo.asp
•          Reasonable Accommodation Policy Statement: http://www.usajobs.gov/vacancy/vac_reas_acc.asp
•          Veterans Information: http://www.usajobs.gov/ei/vetpreference.asp
•          Legal and Regulatory Guidance: http://www.usajobs.gov/vacancy/vac_legal_regulatory.asp
•          Employment Information Resources: http://www.usajobs.gov/ei/index.asp#icc
•          Salary Information: Starting salary for a new person in this position is typically offered at a GS-13 Step 1*: http://www.opm.gov/oca/10tables/index.asp
•          Relocation expenses will not be paid.
•          If selected for this position, travel is required to locations throughout the United States, its territories and possessions. The amount of travel required depends on cases and varies month to month.  It may be extensive at times.
•          Probationary Period: Selectees who are subject to a probationary period will sign a probationary agreement.
•          Background Investigation:  Appointment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication.  All information concerning qualifications is subject to investigation. False representation may be grounds for non-consideration, non-selection, and/or appropriate disciplinary action.


HOW TO APPLY:

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All application materials and supporting documents must be received by the closing date on this announcement,Monday, July 01, 2013.  Failure to submit any of the above required documentation, or failure to follow instructions will eliminate applicants from consideration for this position. 
 

The application process for this position consists of five (5) parts, outlined below: 
 

1) Complete the Online Application and Occupational Questionnaire
Click the Apply Online button and follow the prompts to register or log in, answer a few questions, complete the occupational questionnaire, and submit all required documents (see instructions below).

 

To verify your application is complete, log into your USAJOBS account, https://my.usajobs.gov/Account/Login, select the Application Status link and then select the more information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application.  Your uploaded documents may take several hours to clear the virus scan process.

To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement.  You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.
 
To fax supporting documents you are unable to upload, complete this cover page http://staffing.opm.gov/pdf/usascover.pdf using the following 884055. Fax your documents to 1-478-757-3144.
 

You are strongly encouraged to apply online.  If you cannot apply online:
Click the following link to view and print the assessment questionnaire View Occupational Questionnaire, and print this 1203FX form to provide your response to the assessment questionnaire http://www.opm.gov/forms/pdfimage/opm1203fx.pdf.  Fax the completed 1203FX form along with any supporting documents to 1-478-757-3144. Your 1203FX will serve as a cover page for your fax transmission.
 

2) Submit a Resume

In order to receive full consideration your resume must show the following:
•          Full name, mailing address, and day and evening telephone numbers.
•          Your complete professional work history, including:            
o         Job title (include series and grade/band if federal job)
o         Starting and ending dates of employment (month and year)
o         Hours worked per week (e.g., 40 hours per week)
o         Employer’s name and address          
o         Specific duties and accomplishments for each position that clearly demonstrates the experience you gained in each position
•          Related honors, awards, and special accomplishments.
•          Your resume should include the name and a telephone number or e-mail address of someone who can verify this information. Be sure to indicate whether this person was your supervisor, co-worker, friend, instructor, chairman of a committee, etc. Do not use a spouse or a close relative (father, mother, etc.) or a person who is presently a direct subordinate as a verifier. The verifier must be reachable within a reasonable period of time.
 

3). Submit Accomplishment Record:
Prepare and submit a written narrative of a maximum of one (1) page in length describing a specific instance from your training and/or experience in which you demonstrated experience in Legal, Government and Jurisprudence, as described below:
 

Legal, Government, and Jurisprudence - Deputy Assistant Directors are expected to do the following in relation to Legal, Government, and Jurisprudence:
•          Demonstrate technical expertise in the areas of laws, legal codes, court procedures, precedents, legal practices and documents, government regulations, executive orders, agency rules, government organization and functions, and the democratic political process.
•          Apply technical knowledge independently to develop sound and accurate conclusions.
 

Prepare and submit your accomplishment in one document. Upload this document in Application Manager using the Qualifications option in the drop down menu. 
 

You may choose to describe paid work experience, education, training, volunteer work experience, hobbies, or any other accomplishment. Your accomplishment should focus on one specific incident or example. Multiple examples will not be considered; only the first situation will be rated. 
 

Your accomplishment cannot exceed one page in length. To ensure consistency in the length requirements of documents, the sample MUST be in a 12-point font, single spaced.  Any additional information beyond one page will not be evaluated.
 
In your response, follow these important guidelines as you write your accomplishment.  Include the following information:
 

•          Describe the SITUATION – a general statement of the situation or circumstances surrounding what you accomplished/achieved (i.e., the challenge faced, the problem to be solved, or the objective to be achieved -as it relates to the competency being addressed)
 

•          Describe the specific ACTIONS – a precise description of exactly what you did (i.e., activities you performed, duties, and responsibilities) in your own words. Do not quote someone else describing what you did. The actions you describe are particularly important in evaluating your accomplishment.
 

•          State the OUTCOMES – a description of the outcomes (the direct or indirect results or long-term impact of your accomplishment)
 

•          The start and end dates of the time period during which the activities were performed. Please be specific and provide the month and year for the start and end dates (e.g., June 2006 to November 2006).
 

•          The name and a telephone number or email address or other method of contacting someone who can verify the information you provide.  Be sure to indicate whether this person was your supervisor, co-worker, friend, instructor, chairman of a committee, etc. If you do not want your current employer contacted, do not list your employer as a verifying person. Instead, provide the name of another person who can verify your accomplishment. Do not use a spouse or a close relative (father, mother, etc.) or a person who is presently a direct subordinate as a verifier. The verifier must be reachable within a reasonable period.  You MUST provide a reference for verification of your Accomplishment Record. If you do not provide a reference, your Accomplishment Record will NOT be read or evaluated.  Please note that once the Accomplishment Record has been evaluated, verifiers may or may not be contacted.
 

To ensure a fair rating of applicants during the Accomplishment Record review, do not put your name on your Accomplishment Record narrative. Please put only the last four digits of your social security number on your Accomplishment Record narrative. 
 

4). Submit Writing Sample
National Appeals Division Hearing Officers must create documents for public consumption.  The emphasis of these documents focuses on issue development, findings of fact, application of law to facts, and issuing decisions on the merits of a case.
 

Submit a sample of your writing following the guidelines outlined below. Reflect carefully on the various documents you have written and submit a sample that best represents your level of competence in writing.
 

Your Writing Sample will only be evaluated on your ability to communicate in writing.  Writing is defined as:
Writing - Recognizes or uses correct English grammar, punctuation, and spelling; communicates information (for example, facts, ideas, or messages) in a brief, clear, and organized manner; produces written information, which may include technical material, that is appropriate for the intended audience.
 

More specifically, your Writing Sample will be evaluated for (1) presentation of ideas, (2) sentence and paragraph organization, and (3) grammar, punctuation, and spelling.
 

Your Writing Sample MUST adhere to the following guidelines:
•          Type of Document. Please carefully consider the type of document that you submit. You will want to familiarize yourself with the aspects of writing on which you will be assessed, as outlined above. Typical examples of documents submitted as a Writing Sample for this position include, but are not limited to: articles, briefs, decisions, demand letters, memoranda, managerial reports, research papers, training materials, and technical summaries.
 

•          One example.  Submit only ONE (1) Writing Sample in one document.  If you submit more than one Writing Sample, only the first sample presented will be evaluated.  Upload this document in Application Manager using the Miscellaneous option in the drop down menu. 
 

•          Your Own Work. The Writing Sample must have been written within the last five years. The sample must be substantially your own work and should best reflect your ability to communicate in writing. Do not submit work that has been heavily edited by others. If significant parts of the sample were edited by a third party, you must indicate those parts on the document.
 

•          Length and Format of Document. Your document MUST be at least 3 pages but no more than 10 pages long (not including the cover page) in an MS Word program or PDF format. To ensure consistency in the length requirements of documents, the sample MUST be in a 12-point font, double spaced. For example, do NOT change a 20-page, double spaced document to a 10-page, single spaced document.
 

You may use a portion of a larger work, but please be sure to indicate this in the cover page of your submission. Please ensure the portion of the document you submit will be understood by the reader as a stand-alone product.
 

If a Writing Sample exceeds the 10-page limit or does not adhere to font and spacing requirements, that portion of the Writing Sample in excess of the 10-page (12-point font, double spaced) limit will NOT be read or evaluated.
 

•          Cover page.  Please include a cover page for the document to provide some additional information. On the cover page, please indicate the following:
o         The original audience for which the document was written
o         When you wrote the document
o         What the context was for your writing (e.g., coursework, on the job, publication)
o         Verification information (see following paragraph)
 

•          Reference for Verification.  Provide the name and a telephone number or email address or other method of contacting someone who can verify this Writing Sample as your work. Be sure to indicate whether this person was your supervisor, co-worker, friend, instructor, etc. Do not use a spouse or a close relative (father, mother, etc.) or a person who is presently a direct subordinate as a verifier. The verifier must be reachable within a reasonable period (for example, do not use a person who will not return phone calls or is otherwise unavailable).  You MUST provide a reference for verification of your Writing Sample. If you do not provide a reference, your Writing Sample will NOT be read or evaluated. Please note that once the Writing Sample has been evaluated, verifiers may or may not be contacted.
 

•         Redact or mask all sensitive or Personally Identifiable Information (PII). You MUST fully redact or mask all sensitive or Personally Identifiable Information (PII) from the submitted document. PII is information that can be used to distinguish or trace an individual's identity (this includes the parties involved, as well as your own identity). Examples of PII include: names, social security numbers, or dates of birth. To clarify, changing the names rather than masking the information will not be acceptable. If your Writing Sample contains PII it will NOT be read or evaluated. This includes redacting or masking your own name from document headings, footnotes, and signature pages.To ensure a fair rating of applicants during the Writing Sample review, do not put your name on your Writing Sample submission. Please put only the last four digits of your social security number on your Writing Sample submission. If you have specific questions on what constitutes PII or how to mask the information, please contact the HR Office representative listed in the announcement.

 

Additional Guidance. The National Appeals Division Style Guide can serve as a useful resource for you when selecting and reviewing your Writing Sample. The Style Guide provides National Appeals Division employees with guidelines to follow in their writing for the Division. The National Appeals Division Style Guide will not be the basis of rating, but does provide helpful guidelines to ensure quality writing. The National Appeals Division Style Guide can be found by following this link: http://www.nad.usda.gov/Forms/NAD%20Style%20Guide%20Manual.pdf.
 

5) Submit Additional Supporting Documentation, If Applicable
The supporting documents outlined in this section will not apply to every applicant.  Submit only the documents needed to complete your application.
 

Veterans’ Preference: If you are a veteran with preference eligibility and you are claiming preference, you MUST submit a copy of your DD-214 or other proof of eligibility. If you are claiming 10 point preference, you MUST submit Form SF-15, Application for 10-point Veterans' Preference, plus the proof required by that form.   Failure to submit such documentation will result in your loss of veterans’ preference or special consideration under this announcement.  For more information about veterans’ preference, please visit http://www.fedshirevets.gov.  Upload veterans documentation in Application Manager using the Veterans Documentation option in the drop down menu.
 

Status Candidates Applying Under Merit Promotion:  If you are a current or former Federal employee and applying for consideration under Merit Promotion, you MUST submit your latest promotion or within-in-grade SF-50, which also indicates competitive status Tenure 1 or 2 (block 24) and position occupied 1 (block 34). Please visit http://www.usajobs.gov/EI/reinstatementeligibility.asp#icc for more information regarding reinstatement eligibility: 
 

CTAP/ICTAP:   For information on how to apply as an ICTAP eligible see http://www.opm.gov/rif/employee_guides/career_transition.asp#ictap and as a CTAP eligible see http://www.opm.gov/rif/employee_guides/career_transition.asp#ctap.  To be eligible, you must be in the local commuting area of the location in which you apply. To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated and placed in the top quality category following each assessment phase.



REQUIRED DOCUMENTS:

All applicants are required to submit the following supporting document type(s):
   ·Resume

Applicants may also submit the following supporting document type(s),which may not be required for all applicants:
   ·Cover Letter
   ·DD-214
   ·Other
   ·Other Veterans Document
   ·SF-15
   ·SF-50

To apply for this position, you must provide a complete Application Package which includes:
          Completed online application and occupational questionnaire (required)
          Resume showing relevant experience (required)
          Accomplishment Record (required)
          Writing Sample (required)
          If applying under Merit Promotion candidates must submit a SF-50 (notification of personnel action) that demonstrates serving 52 weeks at the next lower level and includes your name, position title, pay plan, series, grade, tenure, position occupied, agency, etc. It must also show competitive service and permanent or conditional appointment - or - that you are from an agency with an interchange agreement. You must meet time-in-grade requirements in order to be considered. There may be situations where more than one SF_50 is needed to verify time-in-grade requirements, as well as eligibility for consideration.   (Status Candidates)
          Veterans' preference documentation (if applicable)
          CTAP/ICTAP documentation (if applicable)
          Documentation showing eligibility for non-competitive appointment (e.g., severely disabled, eligible veterans) (if applicable)


It is the applicant's responsibility to ensure all required documents are submitted correctly and prior to the deadline, Monday, July 01, 2013NOTE:  If you applied online and your application is complete, do not fax the paper application (1203FX) as this will overwrite your prior online responses and may result in you being found ineligible.

 

AGENCY CONTACT INFO:

Philadelphia Services Branch
Phone: (215)861-3074
Email: PHILADELPHIA@OPM.GOV
Agency Information:
Philadelphia Services Branch
US Office of Personnel Management
600 Arch Street
Philadelphia, PA
19106
USA

WHAT TO EXPECT NEXT:

Once the online questionnaire is received you will receive an acknowledgement email that your submission was successful.  You will receive notices of your status following each phase of the assessment.
 

Depending on your application status, you may be contacted to participate in a telephonic Structured Interview, tentatively scheduled for October 2013.  If you are placed in the top quality category following the Structured Interview, your name will be referred to the National Appeals Division.   If your name is referred, you may be contacted by the hiring official for a managerial interview prior to appointment.


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Job Announcement Number:

PH-13-MAC-884055

Control Number:

344478400