This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:ADMINISTRATIVE ASSISTANT (CYS)

Department:Department of the Army

Agency:Army Installation Management Command

Job Announcement Number:WENAFEJ13896145

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$10.00 to $12.00 / Per Hour

OPEN PERIOD:

Friday, May 24, 2013 to Friday, May 31, 2013

SERIES & GRADE:

NF-0303-02

POSITION INFORMATION:

Intermittent - Intermittent

PROMOTION POTENTIAL:

03

DUTY LOCATIONS:

1 vacancy in the following location:
Fort Huachuca, AZ United StatesView Map

WHO MAY APPLY:

Flex Position

JOB SUMMARY:

MWR honors itscommitment to Soldiers and their Families by providing a variety ofquality-of-life services, recreational activities, and special events. YouthPrograms, child care, recreational rentals, golf, horseback riding, swimming,bowling, arts & crafts, and sport shooting are just some of things ouremployees call a job!

Learn more about MWR at FortHuachuca at:  MWR - Fort Huachuca

THE FOLLOWING DOCUMENTS MUST BE SUBMITTED WITH YOUR APPLICATION TO BE CONSIDERED

1) Resume or DA3433  (Document type RESUME)

2) Background Check Documents (3) 

FORM DA 3433-1:   (DA3433-1)   http://armypubs.army.mil/eforms/pdf/A3433_1.PDF (Doc. type OTHER)

FORM DA 3433-2:   (DA 3433-2)  http://armypubs.army.mil/eforms/pdf/A3433_2.PDF (Doc. type OTHER)

FORM OF-306:                                  http://armypubs.army.mil/eforms/pdf/O0306.PDF (Doc. type OF-306)

 

Please make sure you properly identify your documents. Refer to the "Required Documents" section of this announcement for specific instructions.

Verify your documents have been successfully uploaded by clicking here . 

 

The complete Application Package must be submitted by 11:59 PM (EST) on the closing date reflected on the announcement.

 

 

KEY REQUIREMENTS

  • Direct Deposit is required
  • Social Security card is required
  • Possess & maintain the ability to lift and carry up to 40 pounds
  • Possess the ability to communicate effectively (Both Written and Verbal)

DUTIES:

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This is a CYS position located with the NAF Human Resources Office. It's purpose is to assist with requirements of Childcare Background Checks. The work will be performed under the general supervision NAF Human Resources Office in accordance with established guidelines. Will receive instructions regarding scope of work, and application/interpretation of procedures and regulations. Work is evaluated on accomplishments, technical accuracy, timeliness, and compliance with position requirements.

This position may be relocated to a CYS Office in the event that Childcare Background Check requirements change, or if it is determined to be in the best interest of the organization. If the position is relocated to a CYS office, the duties of this position will be redefined as outlined below.

Receives children, youth, parents, and other visitors in a courteous manner. Answers telephones, ascertains nature of call and directs caller to appropriate staff, takes a message or personally provides desired information. Provides customer service expected in a "First Choice" organization.

Utilizes an electronic cash register system and calculator to compute and record individual transactions for customers and to enter data into predefined categories for regulatory signed statistical reports and tracking of income data as it pertains to the CYS program as required. Inputs data into CYMS as required.

Provides administrative support including typing/word processing, mail preparation, copying, distribution, telephone calls, and travel orders for CYS personnel.

Using office automation equipment and word processing software, prepares a variety of correspondence, memorandums, briefings and Daily Activity and other reports required for day-to-day operation. Refers to agency regulations, flip charts, dictionaries, and other typical office reference materials to ensure proper format, grammatical accuracy, and correct spelling.

Maintains records, files, statistical data, and suspense system. Initiates Civilian Personnel actions and helps track background clearance checks. Assists in maintaining leave records, and time and attendance records. Prepares invoices, supply and equipment requests. Uses E-Mail to send and retrieve messages.

Understands and articulates policies relating to patron fees, waiting lists and program events. Coordinates vacancies and reservations for the hourly care program as required. Works cooperatively with Resource and Referral to track program vacancies and occupancy rates as required.

Ensures risk management procedures (i.e., abuse prevention, identification, and reporting procedures; accident prevention, etc.) are followed.

Monitors supplies and resources. Orders office supplies. Assists in facility key control.

Performs other duties as assigned.


QUALIFICATIONS REQUIRED:

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  • Skill in operating a manual or electric typewriter.
  • Proficient in current automation system and software (Microsoft Windows, Word, Power Point, Excel) required.
  • Must be able to type 40 wpm .
  • Knowledge of grammar, spelling, capitalization and punctuation and composition techniques needed to accurately type a variety of material from written sources or voice recordings.
  • Possess the ability to communicate effectively orally and in writing.


HIGHLY PREFERRED:

Knowledge of Childcare Backgrounds Checks for childcare providers, volunteers, and contrators.

CONDITIONS OF EMPLOYMENT:

 

1. A one-year probationary period may be required upon selection.

2. You must meet all qualification requirements by the closing date of this announcement.

3. E-Verify: If you are selected for this position, the documentation that you present for purposes of completing the Department of Homeland Security (DHS) Form I-9 will be verified through the DHS "E-Verify" system. Federal Law requires DHS to use the E-Verify system to verify the employment eligibility of all new hires, and obligates the new hire to take affirmative steps to resolve any discrepancies identified by the system as a condition of continued employment. The U.S. Department of Army is an E-Verify Participant.

4. All required background checks of AR 215-3, must be successfully completed and maintained including Child and Youth National Agency Check with Inquiries (CNACI); to include a health assessment is required.

5. Social Security Card must be presented at time of appointment.

 

HOW YOU WILL BE EVALUATED:

  1. Submission of all required documents listed in this announcement.
  2. Completion of on-line Occupational Assessment.
  3. Meeting Minimum Qualificiations of the position.
  4. Meeting Highly Preferred Experience (if listed in announcement)
  5. Eligibility for hiring preference or priority consideration as listed in AR 215-3
  6. Interview performance. 

 

The following actions may cause an applicant to not be considered for the position, removed from consideration for the position, or for an offer of employment to be withdrawn:

  1. Failure to submit all required documents at time of application.

  2. Failure to complete the assessment for this position.
  3. Failure to be truthful in your application, interview, and background checks.

  4. Failure to submit all required forms during the hiring process in a timely manner.

  5. Missing scheduled appointments that are required in the hiring process.

  6. Conduct during the hiring process that is significant enough to question your ability to interact with patrons in a customer service driven organization.

 

Credit will be given for appropriate unpaid experience or volunteer work.


BENEFITS:

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Nonappropriated Funds (NAF) Regular positions include the following NAF Benefits:  Annual and Sick leave, Retirement Plan and 401(k) Plan, Health and Life Insurance, Long Term Care Plan Insurance and Flexible Spending Account.  For additional benefits information please refer to http://www.armymwr.org/hr/nafbenefits/default.aspx.

 



OTHER INFORMATION:

Flex positions do not have guaranteed hours and are not benefited positions. Hours worked is based on the needs of the organization.

Conversion of employment category (from Flex to RPT/RFT) may be accomplished without further competition in accordance with AR 215-3. If converted, the employee will be offered benefits and guaranteed hours.

This position has non-competitive promotion potential to the NF-03 level. Promotions are not guaranteed and are based performance, organization staffing requirements, and fundings.

To successfully claim veteran's priority consideration, your resume/supplemental data must clearly show your entitlement. Please review the information listed under the Other Requirements link on this announcement or review our on-line Job Application Kit.

The Department of the Army provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the servicing civilian personnel unit. Requests for reasonable accommodation are made on a case-by-case basis. 

Refusal of a military spouse to participate in established recruitment procedures (e.g. interview, KSA's, where required, etc.) is considered a declination of employment and is a basis for termination of SEP entitlement for the current PCS of the sponsor.  To claim Military Spouse Preference you must have been married to the sponsor prior to the reporting date on the orders.

Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the Government interest. 

On a temporary basis, job duties and schedule may be adjusted to meet MWR's mission requirements.

The Department of Army Nonappropriated Fund Instrumentalities are an equal opportunity employer.



HOW TO APPLY:

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APPLYING USING USA JOBS:

  1. Log into or Create your USA Jobs Account.
  2. Make sure that you have uploaded and properly identified your resume and supporting documents in USA Jobs Profile. Refer to Required Documents section.
  3. Locate the announcement and cick the Apply Online button. If you are not logged in at this point, you will be prompted to log in and be required to re-locate the announcement.
  4. Follow the prompts to complete the occupational questionnaire and submit your resume and supporting documents. First time users will also be required to create a companion account in Application Manager.
  5. Please ensure you click the Submit My Answers button at the end of the process.
  6. To return to a previously Saved or Incomplete application you may use the following link: https://applicationmanager.gov/ .
  7. After applying, return to Application Manager or your member account in USAJOBS to see the status of your application, including any messages that may have been sent to you.

 

TO FAX SUPPORTING DOCUMENTS THAT YOU ARE UNABLE TO UPLOAD TO USA JOBS:

  1. Complete this cover page http://staffing.opm.gov/pdf/usascover.pdf using the following Vacancy ID: 896145
  2. Print a copy of the document(s) you need to have uploaded (remeber to identify the document type).
  3. Fax your documents to (478)757-3144.

 

IF YOU CANNOT APPLY ONLINE:

  1. Click the following link to view and print the occupational questionnaire: Online Questionnaire
  2. Print this 1203FX form to provide your response to the occupational questionnaire http://www.opm.gov/forms/pdf_fill/OPM1203fx.pdf , and
  3. Fax the completed 1203FX form along with any supporting documents to (478)757-3144. Your 1203FX will serve as a cover page for your fax transmission.
  4. NOTE: The numbering on the OPM Form 1203-FX will not match the Occupational Questionnaire. Section 25 of the Occupational Questionnaire restarts with number one, so when entering your responses please continue regardless on number sequence. This issue has been identified and will be resolved as soon as possible. Applicants are responsible for ensuring their responses are transferred accurately.

  5. NOTE: The 1203-FX does not support narrative responses. If the Occupational Questionnaire identifies that a narrative response is appropriate (responding to a question with the Expert Level Response), you must provide a response in the requested format on a separate document and include it as a part of your application. Neglecting to provide the additional information may lead to an ineligible rating. Please seek additional assistance through the NAF Human Resources Office.
  6. The numbering on the OPM Form 1203-FX will not match the Occupational Questionnaire.   Section 25 of the Occupational Questionnaire restarts with number one, so when entering your responses please continue regardless on number sequence.   This issue has been identified and will be resolved as soon as possible.  Applicants are responsible for ensuring their responses are transferred accurately.
  7. ***THE 1203-FX FORM DOES NOT SUPPORT NARRATIVE RESPONSES.  IF THE OCCUPATIONAL QUESTIONNAIRE IDENTIFIES THAT A NARRATIVE RESPONSE IS APPROPRIATE (RESPONDING TO A QUESTION WITH THE EXPERT 'E' LEVEL RESPONSE) YOU MUST PROVIDE A RESPONSE IN THE REQUESTED FORMAT ON A SEPARATE DOCUMENT AND INCLUDE IT AS PART OF YOUR APPLICATION PROCESS.  NEGLECTING TO PROVIDE THE ADDITIONAL INFORMATION MAY LEAD TO AN INELIGIBLE RATING.  PLEASE SEEK ADDITIONAL ASSISTANCE THROUGH THE NAF HUMAN RESOURCES OFFICE IDENTIFIED AS THE CONTACT.***

 

It is the applicant's responsibility to verify that information entered, uploaded, or faxed (i.e., resume) is received, accurate and submitted by the closing date.   You may verify your documents have been process by clicking here .   Uploaded documents may take up to one hour to clear the virus scan.   Faxed documents take 2-3 business days to process.

 



REQUIRED DOCUMENTS:

Current Employees must upload all forms requested by this announcement. 

 

All applicants are required to submit the following supporting document type(s):
   ·OF-306
   ·Other (DA 3434-1, 3433-2)
   ·Resume

Applicants may also submit the following supporting document type(s),which may not be required for all applicants:
   ·Cover Letter
   ·DD-214
   ·Other Veterans Document
   ·SF-50
   ·Transcript

Optional Application for Nonappropriated Employment (DA 3433). This form may be submitted instead of a resume.

FORM DA 3433-1:   (DA3433-1)  http://armypubs.army.mil/eforms/pdf/A3433_1.PDF

FORM DA 3433-2:   (DA 3433-2)  http://armypubs.army.mil/eforms/pdf/A3433_2.PDF

FORM OF-306:                                  http://armypubs.army.mil/eforms/pdf/O0306.PDF

 

DA 3433-1 & DA 3433-2 (Document type OTHER): Failure to upload these documents will result in being removed from consideration. Note 1: You may enter "All Positions" in any field requesting a vacancy/announcement number. This will allow you to re-use the documents for other applications. Note 2: It is an applicant’s responsibility to update these forms and ensure that the information listed is current. If hired, these forms will be used to initiate your background checks. Any discrepancies between the information provided and the information obtained during a background check may result in your removal from consideration. If you are selected and the information that you provided in these forms has changed, you should inform Human Resources.

OF-306- Declaration for Federal Employment (Document Type OF-306): Required for all applications; link to form provided above.

Documents not listed as Required or Accepted (Document Type COVER LETTER): e.g. - Cover Letters, Certificates, Reference Letters, etc.

DD-214 (Veterans) (Document Type DD-214): A copy of your DD-214 - Member Copy 4 or equivalent must be submitted with your application to successfully claim Involuntary Separated Military Preference (ISMP) or Outside Applicant Veteran (OAV) priority consideration. Your DD-214 is also the required to documentation to receive credit towards annual leave, subject to creditable service rules.

Spousal Employment Preference (SEP) (Document type OTHER VETERANS DOCUMENT) - Military Spouse's "PCS Orders" are required to be submitted with your application to successfully claim SEP Preference.

Current & Former Federal Employees (Document Type SF-50) Your most recent personnel action should be submitted with your application. Typical personnel forms include SF-50, DA-3434, Form 5, or NAVY NAF. Other equivalent forms will be accepted.

Former DOD NAF Employees Separated by a Business Based Action (BBA) (Document type SF-50) - DOD NAF employees may receive priority consideration for up to 1-year after being separated. To receive priority consideration you must include your personnel action, DA-3434 or equivalent, showing your separation.

NOTE ON SUBMISSION OF REQUIRED DOCUMENTS:

·         It is the applicant's responsibility to verify that information entered, uploaded, or faxed (i.e., resume) is received, accurate and submitted by the closing date.

·         Verify your documents have been successfully uploaded by clicking here .

·         Uploaded documents may take up to one hour to clear the virus scan.

·         Faxed documents take 2-3 business days to process.

NOTE ON EDUCTION:

·         Unofficial transcripts may be submitted with the application.

·         An official college transcript will be required before being hired, if it is listed as a minimal qualification.

·         Foreign Education: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: http://www2.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html

Only degrees from an accredited college or university recognized by the Department of Education are acceptable to meet positive education requirements or to substitute education for experience. For additional information, please go to the Office of Personnel Management (OPM) and U.S. Department of Education websites at http://www2.ed.gov/admins/finaid/accred/index.

AGENCY CONTACT INFO:

NAF HRO FORT HUACHUCA
Phone: (520)533-5278
Fax: (520)533-1349
Email: CHRA.HUACHUCA.CPACNAF@MAIL.MIL
Agency Information:
CYSS DIVISION OFFICE
Building 52111
Tindall Street
Fort Huachuca, AZ
85613 Fax: (520)533-1349

WHAT TO EXPECT NEXT:

After we receive your complete application package (including all required documents), your qualifications will be reviewed and assigned an initial rating. We will also review your application to make sure that your résumé supports the answers given in the questionnaire. If your résumé does not support your questionnaire answers, we will adjust your rating accordingly. Based on your ranking or numerical score, you may be referred to the hiring manager for further consideration and possible interview. You will be notified when your rating is determined.  If a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for the position.  Please follow all instructions carefully; errors and omissions may affect your eligibility. 


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Job Announcement Number:

WENAFEJ13896145

Control Number:

344268600