This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Student Trainee (Archival Science) - Intern

Agency:National Archives and Records Administration

Job Announcement Number:JD897305MC

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$16.33 to $16.33 / Per Hour

OPEN PERIOD:

Thursday, May 23, 2013 to Thursday, May 30, 2013

SERIES & GRADE:

GS-1499-05

POSITION INFORMATION:

Part Time - Internships NTE One Year

PROMOTION POTENTIAL:

05

DUTY LOCATIONS:

Few vacancies in the following location(s):
Washington DC, DC United StatesView Map
College Park, MD United StatesView Map

WHO MAY APPLY:

Student/Internship Program Eligibles

JOB SUMMARY:


As a Student Intern, you will perform work on archival records, which may include reference service, arrangement, processing, description, preservation and holdings maintenance, sorting, retrieval, relocation, and re-filing of records.

Whether you are new to the Federal Government or an experienced professional seeking a career change, you can make history at the National Archives.  Our dedicated staff works across a variety of career fields to safeguard the records of the Federal Government - more than 10 billion of them.

 

Visit our Employee Gallery at www.archives.gov/careers to see the kinds of dynamic projects our staff are undertaking.  If you want a career where you can see the difference your work makes, then join the National Archives!

 

For more information visit: http://www.archives.gov/dc-metro/college-park/

 

Who May Apply: Student Program Eligibles 

 

Student Intern Program:  This position is being filled under the new Pathways – Internship Program which provide opportunities for high school, vocational and technical, undergraduate, graduate, and professional students to be exposed to the work of the Federal government.

 

Student Definition:  Students must be accepted for enrollment or enrolled and seeking a degree (diploma, certificate, etc,) in a qualifying educational institution, on a full or half-time basis (as defined by the institution in which you are enrolled) throughout the duration of the appointment, including awardees of the Harry S. Truman Foundation Scholarship Program under Public Law 93-842.

 

Position Duration/Expectation:  Positions will be temporary not-to-exceed 1 year.  May be extended in 1 year increments based on continued need/funds for the position and the student's continued compliance in the Intern Program.

 

KEY REQUIREMENTS

  • U.S. Citizenship
  • Must be at least 16 Years of Age
  • Background Investigation or Security Clearance
  • Relocation Expenses Will Not Be Paid
  • More jobs may be filled if additional vacancies occur within 90 days

DUTIES:

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All or any combination of the following tasks are routinely performed:


  • Performs reference service in response to oral and written inquiries relating to assigned area that sometimes requires considerable search but does not require a professional knowledge of documentation systems, the administrative history of the records and the creating offices, or the overall subject matter to which the records relate.

  • Performs detailed arrangement tasks at individual page, document or filing unit level where general arrangement plan is provided by supervisory employee. Identifies records with the originating agency, organization, or individual involved, and arranges according to the original record keeping systems; detects missing or misfiled items and enclosures that have been separated from their covering communication.
  • Assists in the accomplishment of physically loading and unloading containers of records and the disposition of the containers, occasionally performing quality control tests and audits, shelving records in accordance with approved plans, moving blocks of records from one area to another while maintaining them in proper order, and removing records from the shelves in accordance with approved plans.
  • Provides technical assistance to section employees, as directed, providing training to, or conducting quality checks of work performed. Assures that proper procedures are followed and submits necessary documents and reports for review and approval.
  • Performs detail-oriented data entry tasks using specialized software programs to verify records received.  Performs item-level comparisons of data against agency supplied documentation package.  Visually inspects electronic records such as PDFs or JPEGs.  Keeps a detailed record of actions performed during verification process and records those actions in various reports to higher-graded staff.
  • May serve in the capacity of, or perform duties related to office administration, reception and mail room. Greets visitors, answers phones and directs calls to the appropriate staff person, as necessary.
  • Performs other related duties as assigned.


QUALIFICATIONS REQUIRED:

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Do not overstate or understate your level of experience and demonstrated capability.  You should be aware that your ratings are subject to evaluation and verification based on the resume and other relevant documents you submit, as well as through verification of reference as appropriate.  Later steps in the selection process are specifically designed to verify your stated level of experience and demonstrated capability.  Deliberate attempts to falsify information may be grounds for not selecting you or for dismissing you from the position following acceptance.

 

Basic Qualifications:  You must be a student accepted for enrollment or enrolled and seeking a degree (diploma, certificate, etc.) in a qualifying educational institution, on a full or half-time basis (as defined by the institution in which the student is enrolled).

 

For GS-5:  One year of specialized experience equivalent to the GS-4 level that has included such activities as:  performing reference services, arrangements, descriptions, accessioning, or preservation of archival records; utilizing information technology applications, providing technical assistance, guidance, and training others; and preparing reports, forms, and other material.

 

Substitution of Education for Experience:  Education may be substituted for experience.  Four years of education above the high school level or a bachelor’s degree from accredited educational institutions.

 

Please refer to the Office of Personnel Management’s, Operating Manual:  Qualifications Standards for General Schedule Positions for further information http://www.opm.gov/qualifications/Standards/group-stds/gs-cler.asp


 

HOW YOU WILL BE EVALUATED:

Once you complete and submit your application package, a review of your application will be made to ensure you meet the {basic} job requirements.  To determine if you are qualified for this job, a review of your resume and supporting documentation will be made and compared against your response(s) to the occupational questionnaire.  Your resume must specifically and clearly show your possession of the required specialized experience and your possession of the required competencies.  We will evaluate each applicant who meets the basic qualifications on the competencies/knowledge, skills and abilities related to the position.

Once you complete and submit your application package, a review of your application will be made to ensure you meet the minimum qualification requirements for the job.   Based on the information provided in your application package, qualified students will be assigned a score and placed in one of three categories - Best Qualified, Well Qualified, or Qualified.  Those students who are determined to be best qualified will be referred to the hiring manager for further consideration.  Qualified veterans are placed ahead of non-veterans within each category.  Qualified veterans with a  service-connected disability of 10 percent or more are placed at the top of the best qualified group.

The required competencies for this position are as follows:

  • Problem solving
  • Customer service
  • Execution and results
  • Interpersonal skills
  • Utilizes computer technology
  • Conducts archival processing
  • Performs reference service

NOTE:   If, after reviewing your resume and supporting documentation, a determination is made that you have inflated your qualifications and/or responses are not supported by your resume or transcript, your eligibility will be adjusted.  Please follow all instructions carefully. 

 

 


BENEFITS:

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Student Interns are eligible to earn annual and sick leave under 5 CFR §213.3202(a)(13)(i) and 213.3202(b)(16)(i).  For more information visit the following websites:  http://www.opm.gov/retire/retire_jobseekers.asp or http://www.usajobs.gov/ResourceCenter/Index/Interactive/Benefits#icc.



OTHER INFORMATION:

This job opportunity announcement may be used to fill additional vacancies.

 

Qualifications by Closing Date: You must meet all qualification requirements by the closing date of the announcement. Please note that qualification claims will be subject to verification.

 

Schedules:  Work schedules may vary.  Part-time hours may be 16-32 hours per work.  Full-time hours may be up to 40 hours per week.   

 

Participant Agreement:  All students must complete a written Participant Agreement with National Archives that clearly identifies expectations of the appointment such as duties, work schedule, length of appointment, etc.

 

Veterans' Preference:  If you are a veteran with preference eligibility and you are claiming 5-point veterans’ preference, you must submit a copy of your DD-214, Certificate of Release or Discharge from Active Duty or other proof of eligibility (The member 4 copy of your DD-214, or other copies that indicate character of discharge is preferable).  If you are claiming 10-point veterans’ preference, you must also submit an SF-15, “Application for 10-Point Veterans’ Preference” plus the proof required by that form.  For more information on veterans’ preference see Veteran’s Information Page, USAJOBS - Veterans.



HOW TO APPLY:

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To apply for this position, you must provide a complete Application Package, which includes:

 

1.  Your Resume

2.  A complete Occupational (self-assessment) Questionnaire

3.  Additional Required Documents (see Required Documents section below)

 

The complete Application Package must be submitted by 11:59 PM (EST) on Thursday, May 30, 2013.

 

To begin the process, click the Apply Online button to create an account or log in to your existing USAJOBS account.  Follow the prompts to complete the occupational questionnaire.  Please ensure you click the Submit My Answers button at the end of the process.

 

To fax supporting documents you are unable to upload, complete the cover page http://staffing.opm.gov/pdf/usascover.pdf using the following Vacancy IDTAG:897305. 

 

Fax your documents to 1-478-757-3144.

 

Note:  To check the status of your application or return to a previous or incomplete application, log into your USAJOBS account, select Application Status, and click on the more information link under the application status of this position.

 

If you cannot apply online:

 

1.     Click the following link to view and print the occupational questionnaire       View Occupational Questionnaire, and

2.     Print this 1203FX form to provide your response to the occupational questionnaire http://www.opm.gov/forms/pdfimage/opm1203fx.pdf and

3.     Fax the completed 1203FX form along with any supporting documentations to 1-478-757-3144.  Your 1203FX will serve as a cover page for your fax transmission.

 

NARA provides reasonable accommodations to qualified applicants with disabilities on a case-by-case basis.  If you need a reasonable accommodation for any part of the application and hiring process, please contact the Human Capital Specialist listed below for this vacancy.

 

 



REQUIRED DOCUMENTS:

The following documents must be received by the closing date of this announcement:

 

·         Resume - Relevant work experience must include: Job title, duties, hours worked per week, starting and ending dates of employment (month and year), and salary.

 

·         Response(s) to Occupational Questionnaire.

 

·         Copies of your current transcripts.  "Unofficial" transcripts are acceptable.  (Prior to appointment an official transcript will be required). 

 

·         Verification of enrollment:  Letter from your educational institution that reflects 1) the degree/diploma program in which you are enrolled; (2) you are enrolled on at least a half-time basis, and 3) your anticipated graduation date.

 

·         (if applicable) Veterans Preference documentation (DD-214 - member 4 copy or other copies that indicate character of discharge or equivalent, SF-15 and VA Letter as appropriate). 

 

AGENCY CONTACT INFO:

Marcie L. Carrasquillo
Phone: (800)827-4898
Email: MARCIE.CARRASQUILLO@NARA.GOV
Agency Information:
NARA
Office of Human Capital
Staffing and Classification Br
1 Archives Drive - Room 370
Saint Louis, MO
63138-1002

WHAT TO EXPECT NEXT:

Once the online questionnaire is received, you will receive an acknowledgement email that your submission was successful.  We will review your résumé and transcript(s) to ensure you meet the basic qualification requirements.  We will evaluate each applicant who meets the basic qualifications on the information provided and may interview the referred candidates.  After making a tentative job offer, we will conduct a suitability and/or security background investigation.  A final job offer for this position is typically made within 40 days after the closing date of the announcement.


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Job Announcement Number:

JD897305MC

Control Number:

344130400