Skip to main content Skip to footer site map
This Position Is No Longer Available

Job Title:  Defense Travel Administrator
Department:  Department of Defense
Agency:  Washington Headquarters Services
Job Announcement Number:  WHS-13-893716-DE

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.
$62,467.00 to $81,204.00 / Per Year
Friday, May 17, 2013 to Tuesday, May 28, 2013
Full Time - Excepted Service Time-Limited NTE 1yr & 1 day
1 vacancy in the following location:
Alexandria, VA United StatesView Map
United States Citizens


Washington Headquarters Service (WHS)

Office of Military Commissions (OMC)

Boards and Commissions Task Force

Mission Statement: 

This position is located in the Office of Military Commissions (OMC), Department of Defense (DoD).  The incumbent serves as the primary travel administrator within the Office of Military Commissions.  The incumbent performs a variety of administrative duties that support the integrity of data contained in the Defense Travel System (DTS), as well as other travel-related duties.


Schedule A hiring authority 213.3106(b)(10) which covers positions in direct support of operations in Iraq and Afghanistan will be used to hire applicants. Time Limited NTE 1 year and 1 day from date of appointment. 

WHO MAY BE CONSIDERED: This announcement is open to: All U.S. Citizens


This is a Time Limited position in the Excepted Service NTE 1 year and 1 day from date of appointment.


You must have met the one year specialized experience equivalent to the next lower grade level as described in the qualifications section by the closing date of this announcement.


  • Must be a U.S. Citizen.
  • Application materials must be received by 11:59PM EST on the closing date.
  • This is a drug testing designated position.
  • Must obtain and maintain a Critical Sensitive Top Secret clearance.


Back to top

As a Defense Travel Administrator you will be responsible for the following duties:


  • Serving as the primary Defense Travel Administrator  (DTA) for the Defense Travel System (DTS) within the OMC.
  • Control and coordination of all required actions that support the successful deployment, operation, and management of the DTS throughout the OMC.
  • Providing advice and assistance to users and other employees/managers.
  • Overseeing the setup, implementation, and sustainment  of the DTS for all Directorates within the OMC.
  • Implementing and managing the day-to-day activities during systems operations,.including personnel data download and review, business process analyses, and connectivity for the DTA Training and the Defense Accounting and Disbursing Systems, as well as the Commercial Travel Office.
  • Maintaining a database of user information and controls user access to Privacy Act infonnation and travel documents.
  • Establishing and managing a training program for ODTA's as well as authorizing officials/certifying officials.
  • Managing the administrative setup structure within the DTS and controls access to the major modules of the DTS relevant to the access levels, such as organizational data and lines of accounting.
  • Analyzing travel documents and reports available in the DTS and resolves any problems that are identified.
  • Coordinating with the DTS Finance Defense Travel Administrator to perform a variety of budgetary and administrative functions when implementing the organization's travel program, as well as the related policies and procedures.
  • Serving as the Debt Management Monitor and analyzes DTS traveler debt information.
  • Ensuring travel orders are in compliance with the joint federal travel regulations and the joint travel regulations.


Back to top

The experience described in your resume will be evaluated and screened for the Office of Personnel Management's (OPMs) basic qualifications requirements. Click the following link to view the Individual Occupational Requirements (IOR) and the other competencies needed to perform the duties of the position as described in the MAJOR DUTIES  and QUALIFICATIONS sections of this announcement by Tuesday, May 28, 2013.

You must have one year Specialized Experience equivalent to the GS-09 level in the Federal service (experience may have been gained in the private/military sector) giving the particular knowledge, skills and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position.  Experience must be reflected in your resume.
Specialized experience required for this position is:


  • Experience working with and supporting an end-to-end travel management system such as the Defense Travel System(DTS), Automated Travel Record/Accounting System (ATRAS), Certify - Travel and Expense Report Management Software, or any other similiar type of travel management systems;
  • Experience working with travel card systems;
  • Knowledge of federal regulations and rules that pertain to financial management systems and transportation entitlements rules and procedures;
  • Knowledge of quantitative and qualitative analyses techniques and methodologies.

Specifically you will be evaluated on the following competencies:


  1. Knowledge of Corporate, Federal and/or Military Travel Policies & Regulations.
  2. Knowledge of quantitative and qualitative analyses techniques and methodologies.
  3. Knowledge of and the ability to use automated system software and database applications.
  4. Ability to communicate travel policies and procedures to managers, team members and employees.


If substituting education for experience, at the GS-11 level, you must possess a Ph.D., or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree, or LL.M., if related. 

Combining Education and Experience:  Combinations of successfully completed post-high school education and experience may be used to meet total qualification requirements. It will be computed by first determining the applicant’s total qualifying experience as a percentage of the experience required for the grade level; then determining the applicant’s education as a percentage of the education required for the grade level; and then adding the two percentages. The total percentages must equal at least 100 percent to qualify an applicant for that grade level. The weight of semester and quarter hours have been defined above.

If substituting or combining education for experience, transcripts MUST be provided. Failure to provide transcripts will result in you being rated ineligible for this position.

OVERTIME: Occasionally
TRAVEL (TDY): Occasionally

TOUR OF DUTY:  Flexible
TELEWORK ELIGIBILITY:  This position is telework eligible

Other Notes:
Applicants selected from this announcement may be required to serve a one-year probationary/trial period.

If selected for Federal employment, you will be required to complete a "Declaration of Federal Employment," (OF-306), prior to being appointed to determine your suitability for Federal employment and to authorize a background check.

This position is subject to the DoD Drug Free Workplace Program. If you decline to take the drug test, it will be considered a declination for employment.  The selectee must test negative for the presence of illegal drugs before placement in the position, and will be subject to random drug testing thereafter. If a determination of the use of illegal drugs is confirmed in this position or other testing designated positions in DoD, non-selection or disciplinary action, up to and including removal from Federal service, may result. All tentative selectees for this position will be required to undergo a urinalysis test to screen for illegal drug use prior to appointment and periodically thereafter.


In accordance with 5 CFR 302.102 (b)(1), if you are currently a permanent competitive status federal civil service employee please note that this position is in the Excepted Service.  It may not be filled by a competitive appointment and that, if selected, acceptance of this proposed appointment will take you out of the competitive service during the occupancy of this position.  Per 5 CFR 302.102 (b)(2), you would be required to submit a written statement acknowledging that you understand that you would be leaving the competitive service voluntarily to accept an appointment in the Excepted Service.

Must be able to complete the requirements and obtain a Train-the-Trainer Certification within 6 months of appointment into this position.


This announcement may be used to fill additional vacancies.


Your application will be evaluated and rated under the rules governing the Excepted Service and the Special Hiring Authority found in 5 CFR 213.3106(b)(10) - Iraqi Reconstruction Appointments. The selection process DOES NOT follow the same rules found under the traditional DEU Category Rating, which is specifically for Competitive Service Appointments and not applicable for positions appointed to the Excepted Service.  All applicants will be evaluated equally and referred according to his/her overall qualifications when matched with the requirements outlined in the occupational questionnaire and the major duties of the position.


We will review your résumé and supporting documents, to ensure you meet the basic qualification requirements. We will evaluate each applicant who meets the basic qualifications on the information provided and evaluate your relevant work experiences as it relates to fundamental competencies, identified in the Qualifications section above, required for this position. Based on the results of this evaluation, numerical scores will be assigned on a scale of 100. Each applicant who meets the qualification requirements for the position established under § 302.202 will be assigned a rating of 70 or more and will be eligible for appointment. Candidates scoring 70 or more will receive additional points for veteran preference as provided in § 302.201. Numerical ratings are not required when all qualified applicants will be offered immediate appointment. When there is an excessive number of applicants, numerical ratings are required only for a sufficient number of the highest qualified applicants to meet the anticipated needs of the agency within a reasonable period of time. The agency must, however, adopt procedures to insure the consideration of preference eligibles in the order in which they would have been considered if all applicants had been assigned numerical ratings.


Deliberate attempts to falsify your application information, such as copying portions of this job announcement into your resume, may result in being removed from consideration for this position.


Veterans’ Preference: If you are entitled to veterans’ preference, you should indicate the type of veterans’ preference you are claiming on your résumé. Your veterans’ preference entitlement will be verified by the employing agency. If you are entitled to veterans’ preference and qualified for the position, your name will be placed above non-preference candidates on a list sent to the hiring manager for employment consideration. Qualified veterans' preference eligible with a service-connected disability of 10% or more will be listed at the top of the highest quality category depending on the position and grade level of the job. For information on entitlement see

All Veterans: You are required to submit a DD Form 214, Military Discharge (preferably Member Copy 4).  Veterans claiming 10 Point Preference in addition to your DD 214, you are required to submit a completed SF-15 and, supporting documents outlined on the SF-15.


Back to top
The Federal government offers a number of exceptional benefits to its employees. The following Web address is provided for your reference to explore the major benefits offered to most Federal employees:

Flexible Spending Accounts -
Health Insurance -
Leave -
Life Insurance -
Long Term Care Insurance -
Retirement Program -


ICTAP: Please visit this link to obtain requirements for applying as an ICTAP eligible applicant.
VETERANS’ PREFERENCE: Documentation intended to establish preference must be received by 11:59PM EST on Tuesday, May 28, 2013.  Information on veterans’ preference and other veteran entitlements can be found in the VetInfo Guide 


Reasonable Accommodation Policy Statement:

If you submit a resume but no questionnaire, you cannot be considered for the position. If you submit a questionnaire but no resume, you cannot be considered for the position. Your application will be appropriately documented and you will be removed from further competition against this announcement.

Interviews may be required for this position. Accommodations may be made to conduct telephonic interviews to preclude travel hardships for applicants.

*NOTE: Declining to be interviewed or failure to report for a scheduled interview will be considered as a declination for further consideration for employment against this vacancy.

In accordance with 5 CFR 2635.704, applications will not be accepted in a postage paid government envelope.


Back to top

Option A: Application Manager (preferred method)
To begin, choose one of these options:
1. If your résumé is going to come from the USAJOBS Resume Builder, you begin the process by clicking the “Apply Online” button on the right side. Your résumé will be attached only to the Application Package you complete and Submit immediately after you click the “Apply Online” button for this job announcement, not to any Application Packages you may already have created.
2. If your résumé is going to be one you prepared outside of USAJOBS Résumé Builder, begin the process by clicking the “Apply Online” on the right side. You will be re-directed to the Application Manager system to complete your application. At this time, you will need to upload your resume using the “Resume” category in the Application Manager system. Once you upload your Resume to Application Manager, it will remain in your account for future use.

To view a copy of the assessment Questionnaire please click here: View Occupational Questionnaire

Option B: Fax
If it is not possible for you to use Application Manager (you have a disability or do not have access to the internet), you can write your answers on paper. Follow these steps:
1. Print a copy of this job announcement so that you can read the questions offline.
2. Obtain and print a copy of the OPM Form 1203-FX, which you will use to provide your answers. You can obtain the form at this URL
3. You may submit the Form 1203-FX (hard copy questionnaire), resume, and/or any supporting documents by fax. If you are faxing a Form 1203-FX, do not use a separate cover sheet. Simply make sure the Form 1203-FX is on top of any other documents you are faxing.
If you are faxing any documents without the Form 1203-FX on top, always use the official cover sheet -- -- and be sure to fill it out completely and clearly. The fax number is 1-478-757-3144.
If you do not have access to the internet or have other concerns please contact our Team line for
WHS HR Servicing Team at (614)692-0252 or email DHRS-DWHS@DLA.MIL for further assistance.


• Résumé: If multiple resumes are submitted by an applicant, only the last resume submitted will be reviewed for the qualifications and referred for selection consideration if eligible.

• Assessment Questionnaire

• Transcripts, if you are using education for meeting the required specialized experience.  We accept unofficial transcripts, as long as they contain the applicant’s name, the name of the school, the date and degree that was awarded, and the list of classes and credits earned. Transcripts must be received in this office by 11:59PM EST on Tuesday, May 28, 2013 in order to be considered.  
• Additional documents you may be required to submit vary based on what authority you are using to apply (i.e., applying for one of the categories such as a veteran, a current or former permanent Federal employee, ICTAP, etc.).


PLEASE REVIEW the following LINK for additional documents you need to provide.   


If you are claiming Veterans' Preference, you must submit supporting documents with your application package. These documents must provide acceptable documentation to verify:  the type of preference claimed (i.e. 5 point, 10-point, etc.) and the character of the service (i.e. Honorable Discharge).  The member 4 copy of your DD214, "Certificate of Release or Discharge from Active Duty," is preferable.  If claiming 10 point preference, you will need to submit a Standard Form 15 "Application for 10-point Veterans' Preference", If selected, additional documentation may be required prior to appointment.


ICTAP: Individuals who have special priority selection rights under the Interagency Career Transition Assistance Program (ICTAP) must be well-qualified for the position to receive consideration for special priority selection.

ICTAP eligibles will be considered well qualified prior to Veteran's preference points being added. Federal employees seeking ICTAP eligibility must submit proof that they met the requirements of 5 CFR 330.704. This includes a copy of the agency notice, a copy of their most recent Performance Rating and a copy of their most recent SF-50 noting current position, grade level, and duty location. Please annotate; your application to reflect that you are applying as an ICTAP eligible.


WHS HR Servicing Team
Phone: (614)692-0252
Fax: (614)693-1689
TDD: (800)750-0750
Agency Information:
Washington Headquarters Service
Human Resources Directorate
4800 Mark Center Drive
Suite 03D08
Alexandria, VA
22350-3200 Fax: (614)693-1689


Once you successfully complete the application process, you will receive a notification of receipt.  Your application package will be reviewed to ensure you meet the basic eligibility and qualifications requirements, and you will receive a notification. A review will be made of your online questionnaire and the documentation you submitted to support your responses.  A list of qualified applicants will be created and sent to the selecting official.  All applicants reviewed and/or referred will receive a notification letter.  The selecting official may choose to conduct interviews, and once the selection is made, you will receive a notification of the decision.


The selecting official may choose to conduct interviews, and once the selection is made, you will receive a notification of the decision.

Back to top
EEO Policy Statement | Reasonable Accommodation Policy Statement | Veterans Information | Legal and Regulatory Guidance