Job Overview


Vacancy Identification Number (VIN)893808

Medical Records Administrator: GS-12 / GS-12


OUR MISSION: To fulfill President Lincoln's promise – "To care for him who shall have borne the battle, and for his widow, and his orphan" – by serving and honoring the men and women who are America's Veterans.  
As a VA professional, your opportunities are endless. With many openings in the multiple functions of VA, you will have a wide range of opportunities and leadership positions at your fingertips. Not only is it the largest, most technologically advanced integrated health care system in the Nation, but we also provide many other services to Veterans through the Benefits Administration and National Cemeteries. VA professionals feel good about their careers and their ability to balance work and home life. VA offers generous paid time off and a variety of predictable and flexible scheduling opportunities.  For more information on the Department of Veterans Affairs, go to

Note:  The full performance level of this vacancy is GS-12.  The Professional Standards Board (a peer-review group) will review the selected candidate’s education and experience and recommend the grade and step at which the candidate will be placed.  The salary is based on the grade and step approved for the selected candidate.

VA encourages persons with disabilities to apply.  The health related positions in VA are covered by Title 38, and are not covered by the Schedule A excepted appointment authority.

Relocation Expenses: Relocation expenses are NOT authorized for this position.
Tour of Duty: Monday to Friday, 8:00am to 4:30pm


This position is located in the Health Information Management Section of the Service Line at the Stratton VA Medical Center. The duties and responsibilities are carried out throughout the medical center including all administrative and clinical areas involved with the service.  

The incumbent at this level is instrumental in the success of the health information management program. This includes establishing goals, planning for the future on a short and long range basis, organizing work to obtain planned objectives, routinely and systematically evaluating HIM activities, recommending and implementing changes as needed, providing leadership, establishing methods of improvement of services or adding new services for more efficient operations of the program or medical center, maintaining an effective internal performance improvement program. 

Incumbent develops policies and procedures to comply with new and/or changed programs such as Compliance, Reasonable Charges, eMRA, My HealtheVet and others. To this end, priority is given to timely, valid and reliable data sets, documentation, coding for reimbursement, adherence to health information guiding principles, internaland external monitoring and ongoing training for employees. Incumbent is responsible for determining staffing patterns for the section and reassigning personnel to meet changing conditions. Advises medical staff, management, and others regarding JCAHO, VISN, VA and medical/legal requirements for health records. Identifies unusual trends and potential problems, brings them to management's attention with plans and recommendations for improved services.

For the GS-12:  The candidate must demonstrate the following professional demonstrated knowledge, skills, and abilities (KSAs) and demonstrate the potential to acquire the assignment specific KSAs indicated by an asterisk (*):

       1.  Ability to identify, define, and resolve managerial, administrative, and computerized medical record problems 

            associated with unique, underdeveloped, and controversial aspects of medical record management

     *2.  Skill in developing new policies and procedures for administering electronic medical record programs in order to

            improve program effectiveness and/or apply newly developed programs or theories to problems that require  

            new approaches

      *3.  Ability to understand computerized patient record data systems that are meaningful to the medical center 

      *4.  Ability to teach new and continuing users in electronic health record and health data systems as appropriate

             to the current assignment