This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Medical Records Administrator

Department:Department Of Veterans Affairs

Agency:Veterans Affairs, Veterans Health Administration

Job Announcement Number:528D-13-PNG-198

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$68,809.00 to $89,450.00 / Per Year

OPEN PERIOD:

Friday, May 17, 2013 to Monday, July 8, 2013

SERIES & GRADE:

GS-0669-12

POSITION INFORMATION:

Full Time - Permanent

DUTY LOCATIONS:

1 vacancy in the following location:
Albany, NY United StatesView Map

WHO MAY APPLY:

United States Citizens

JOB SUMMARY:

Vacancy Identification Number (VIN)893808

Medical Records Administrator: GS-12 / GS-12

 

OUR MISSION: To fulfill President Lincoln's promise – "To care for him who shall have borne the battle, and for his widow, and his orphan" – by serving and honoring the men and women who are America's Veterans.  
As a VA professional, your opportunities are endless. With many openings in the multiple functions of VA, you will have a wide range of opportunities and leadership positions at your fingertips. Not only is it the largest, most technologically advanced integrated health care system in the Nation, but we also provide many other services to Veterans through the Benefits Administration and National Cemeteries. VA professionals feel good about their careers and their ability to balance work and home life. VA offers generous paid time off and a variety of predictable and flexible scheduling opportunities.  For more information on the Department of Veterans Affairs, go to http://www.vacareers.va.gov/

Note:  The full performance level of this vacancy is GS-12.  The Professional Standards Board (a peer-review group) will review the selected candidate’s education and experience and recommend the grade and step at which the candidate will be placed.  The salary is based on the grade and step approved for the selected candidate.

VA encourages persons with disabilities to apply.  The health related positions in VA are covered by Title 38, and are not covered by the Schedule A excepted appointment authority.

Relocation Expenses: Relocation expenses are NOT authorized for this position.
Tour of Duty: Monday to Friday, 8:00am to 4:30pm

KEY REQUIREMENTS

  • Must pass pre-employment examination
  • Must be proficient in written and spoken English
  • Background and-or Security Investigation required
  • United States Citizenship

DUTIES:

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This position is located in the Health Information Management Section of the Service Line at the Stratton VA Medical Center. The duties and responsibilities are carried out throughout the medical center including all administrative and clinical areas involved with the service.  

The incumbent at this level is instrumental in the success of the health information management program. This includes establishing goals, planning for the future on a short and long range basis, organizing work to obtain planned objectives, routinely and systematically evaluating HIM activities, recommending and implementing changes as needed, providing leadership, establishing methods of improvement of services or adding new services for more efficient operations of the program or medical center, maintaining an effective internal performance improvement program. 

Incumbent develops policies and procedures to comply with new and/or changed programs such as Compliance, Reasonable Charges, eMRA, My HealtheVet and others. To this end, priority is given to timely, valid and reliable data sets, documentation, coding for reimbursement, adherence to health information guiding principles, internaland external monitoring and ongoing training for employees. Incumbent is responsible for determining staffing patterns for the section and reassigning personnel to meet changing conditions. Advises medical staff, management, and others regarding JCAHO, VISN, VA and medical/legal requirements for health records. Identifies unusual trends and potential problems, brings them to management's attention with plans and recommendations for improved services.

For the GS-12:  The candidate must demonstrate the following professional demonstrated knowledge, skills, and abilities (KSAs) and demonstrate the potential to acquire the assignment specific KSAs indicated by an asterisk (*):

 

       1.  Ability to identify, define, and resolve managerial, administrative, and computerized medical record problems 

            associated with unique, underdeveloped, and controversial aspects of medical record management

 

     *2.  Skill in developing new policies and procedures for administering electronic medical record programs in order to

            improve program effectiveness and/or apply newly developed programs or theories to problems that require  

            new approaches

 

      *3.  Ability to understand computerized patient record data systems that are meaningful to the medical center 

 

      *4.  Ability to teach new and continuing users in electronic health record and health data systems as appropriate

             to the current assignment


QUALIFICATIONS REQUIRED:

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BASIC REQUIREMENTS:   

  • U.S. Citizenship
  • Experience and Education  

(1)  Experience

            (a)  Three years of experience in the field of medical records that included the preparation, maintenance, and management of medical records and health information systems. 

(b)   An associate’s degree in the health information field plus 1 year of experience that included the preparation, maintenance, and management of medical records and health information systems.

NOTE:  Successfully completed training for health information technicians in a school accredited by the American Health Information Management Association (AHIMA) at the time the program was completed may be substituted for 1 year of experience.  No credit may be given for partial completion of such training.

             OR

(2)   Education.  Education equivalent to a baccalaureate degree from an accredited university or college. 

 

             OR

 (3)  Experience/Education Combination.  Equivalent combinations of experience and education may be used to meet basic requirements.

 

Preferred Experience:  RHIA or RHIT certification. Maintenance/possession of an active credential from AHIMA as a Registered Health Information Administrator (RHIA) or Registered Health Information Technician (RHIT)

*** IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. ***


GRADE DETERMINATIONS, GS-12:

The equivalent of 1 year of active practice in the health information management field that included knowledge of the content and uses of health records, computerized information systems, and disease and procedural indices; ability to apply the concepts, principles and practices of health information administration; ability to apply knowledge of anatomy, pathophysiology, and medical terminology to health information management functions. 

References:  VA Handbook 5005/15, Part II, Appendix G33, MEDICAL RECORD ADMINISTRATOR QUALIFICATION STANDARD, dated March 2006.


PLEASE NOTE:  Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications (particularly positions with a positive education requirement.)  Therefore, applicants must report only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.  Applicants can verify accreditation at the following website: http://www.ed.gov/admins/finaid/accred/index.html All education claimed by applicants will be verified by the appointing agency accordingly.  If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.

 All education claimed by applicants will be verified by the appointing agency accordingly.

Unofficial transcripts are required whenever qualifying based on education. Education must demonstrate the knowledge, skills, and abilities necessary to do the work. A transcript or course listing must be submitted with your application if you are basing all or part of your qualifications on education.  Applications submitted without this information may not be considered.

Physical Requirements: Work is generally sedentary, working predominantly with the computer terminal, but standing and bending are required, with filing or pulling records and materials.

Veterans' Preference: When applying for Federal Jobs, eligible Veterans should claim preference on the Occupational Questionnaire in the section provided and provide a legible copy of your DD214(s) and/or documentation related to your active duty service which shows dates of service, character of service (honorable, general, etc.), or dates of impending separation.

Additionally, disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 "Application for 10 Point Veterans Preference" with required proof as stated on the form.  For more information, please review the information for disabled Veterans in the application
checklist or visit http://www.fedshirevets.gov/job/vetpref/index.aspx.

HOW YOU WILL BE EVALUATED:

Your application, résumé and/or supporting documentation will be verified.  Please follow all instructions carefully.  Errors or omissions may affect consideration for employment.


BENEFITS:

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Working for the Department of Veterans Affairs offers a comprehensive benefits package that includes, in part, paid vacation, sick leave, holidays, life insurance, health benefits, thrift savings plan, and participation in the Federal Employees Retirement System. In addition to traditional "dollars and cents" benefits, we offer a range of benefits to help balance work and life.  For more information please visit us at http://www.va.gov/JOBS/Job_Benefits/benefits.asp.

Receiving Service Credit for Earning Annual (Vacation) Leave:  Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee.  VA may offer newly-appointed Federal employees credit for their job-related non-federal experience or active duty uniformed military service.  This credited service can be used in determining the rate at which they earn annual leave.



OTHER INFORMATION:

This job opportunity announcement may be used to fill additional vacancies.



HOW TO APPLY:

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HOW TO APPLY: All applicants are encouraged to apply online.

To apply for this position, you must complete the occupational questionnaire and submit the documentation specified in the Required Documents section below.

The complete application package must be submitted by 11:59 PM (EST) on Thursday, May 23, 2013 to receive consideration.
  1. To begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaireView Occupational Questionnaire.
  2. Click the Submit My Answers button to submit your application package.
It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date.  

To verify your application is complete, log into your USAJOBS account, https://my.usajobs.gov/Account/Login, select the Application Status link and then select the more information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application.  Your uploaded documents may take several hours to clear the virus scan process.

To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement.  You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.



REQUIRED DOCUMENTS:

All applicants are required to submit the following supporting document type(s):
   ·Other (10-2850)
   ·Resume

Applicants may also submit the following supporting document type(s),which may not be required for all applicants:
   ·Cover Letter
   ·DD-214
   ·OF-306
   ·Other Veterans Document
   ·SF-15
   ·SF-50
   ·Transcript


VA Form 10-2850c - Application for Associated Health Occupations (Available at http://www.va.gov/vaforms/medical/pdf/vha-10-2850c-fill.pdf) (required).

Please use this checklist to make sure you have included other documents required for your application, such as a copy of your transcript (if using education to qualify), documentation to support Veterans Preference claims, or ICTAP/CTAP documentation (for displaced Federal employees). You will not be contacted for additional information.


Faxing Applications or Supporting Documents:

You are encouraged to apply online.  Applying online will allow you to review and track the status of your application.

NOTE:  If you applied online and your application is complete, do not fax the paper application (1203FX) as this will overwrite your prior online responses and may result in you being found ineligible.

If you completed the occupational questionnaire online and are unable to upload supporting document(s):
  1. To fax your documents, you must use the following cover page http://staffing.opm.gov/pdf/usascover.pdf and provide the required information.  The Vacancy ID is 893808.
  2. Fax your documents to 1-478-757-3144.
If you cannot complete the Application Package online, you may fax all of your materials.  The complete application package must be submitted by 11:59 PM (EST) on Thursday, May 23, 2013Thursday, May 23, 2013 to receive consideration.  Keep a copy of your fax confirmation in the event verification is needed.

To complete the occupational questionnaire and submit via fax:
  1. Click the following link to view and print the occupational questionnaire View Occupational Questionnaire.
  2. Print the 1203FX form, follow the instructions and provide your responses to the occupational questionnaire items http://www.opm.gov/forms/pdfimage/opm1203fx.pdf.  
  3. Fax the completed 1203FX form along with any supporting documents to 1-478-757-3144.  Your 1203FX will serve as a cover page for your fax transmission.

AGENCY CONTACT INFO:

Paul Gaffney
Phone: (518)626-6766
Email: PAUL.GAFFNEY@VA.GOV
Agency Information:
VHA Albany VAMC
Department of Veterans Affairs
VAMC Albany 5
113 Holland Avenue
Albany, NY
12208-3410
USA

WHAT TO EXPECT NEXT:

After we receive your complete application package (including any required documents), your qualifications will be reviewed to decide if you meet the basic requirements.  You will be notified when this decision is made.

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Job Announcement Number:

528D-13-PNG-198

Control Number:

343789500