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This Position Is No Longer Available

Job Title:  Management Specialist
Department:  Department of the Army
Agency:  Joint Services and Activities Supported by the Office, Secretary of the Army
Job Announcement Number:  NCAS13ManagementSpec893995

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.
$74,872.00 to $100,904.00 / Per Year
Friday, May 17, 2013 to Friday, May 31, 2013
Full Time - Term NTE 13 Months
1 vacancy in the following location:
Arlington, VA United StatesView Map
United States Citizens


Civilian employees serve a vital role in supporting the Army mission.  They provide the skills that are not readily available in the military, but crucial to support military operations.  The Army integrates the talents and skills of its military and civilian members to form a Total Army.

Congress created the Office of the Special Inspector General for Afghanistan Reconstruction (SIGAR) to provide independent and objective oversight of Afghanistan reconstruction projects and activities. SIGAR conducts audits and investigations to promote efficiency and effectiveness of reconstruction programs and detect and prevent waste, fraud, and abuse.


This position is located in the Afghanistan office of the Special Inspector General for Afghanistan Reconstruction (SIGAR). The incumbent reports to the Chief Staff/Mission located in the Forward Operations Office. The incumbent is responsible for providing seamless support to senior staff, staff members and contractors as well as for coordinating those actions with appropriate Headquarters staff. The incumbent performs a wide variety of administrative duties for and on behalf of a senior level official relating to special and continuing projects and assignments which cross Directorate lines and have a vital impact on the operation of SIGAR and its Afghanistan office.



Who May Apply:

 All U. S. citizens.


  • May require travel to Afghanistan.
  • Must be eligible for a SECRET clearance.
  • Must submit an Executive Branch Confidential Financial Disclosure Report.
  • Must complete a Classified Information Nondisclosure Agreement.
  • May be considered Emergency essential.


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The incumbent performs a wide variety of administrative duties for and on behalf of a senior level official relating to special and continuing projects and assignments which cross Directorate lines and have a vital impact on the operation of SIGAR and its Afghanistan office. The incumbent coordinates internal communications linking the Afghanistan operations to HQ and insuring timely and accurate flow of information.

The incumbent assists in establishing administrative policies and management procedures for Forward Operations functions. Analyzes processes and products for quality, accuracy and appropriateness of mission.

Arranges and coordinates with the Chief of Mission, Headquarters, and in country Directorates to ensure all details are in place for Headquarter’s employees performing TDY in the AOR. 

Arranges and coordinates all in-country training for employees that are arriving in-country for long term deployment. 

Arranges for housing requirements for those Headquarters’ employees on TDY and for permanent arrangements for employees on long-term deployment to the AOR.

Processes all foreign entitlement documentation (SF1190s) for SIGAR deployed employees, as well as those on temporary duty in AOR.  Coordinates with Headquarters HR on any issues regarding employees foreign entitlements.

Serves as SIGARs main interface with the Chief of Mission’s A/D Unit, Regional Security Office (RSO) and the General Services Office (GSO) for processing security requirements, facilities, housing, supplies, phone services, and other administrative processes necessary to accommodate SIGAR personnel while in country. 

Serves as SIGAR’s forward coordinator on all Information Technology requirements and issues with the Embassy’s Information Resource Management (IRM) office.

Provides administrative support for deployment activities and liaison/interface with Headquarters on human resources and payroll issues. Coordinates staff-related matters to include entitlements, deployment, travel, in-and-out processing, and records management. Ensures accurate and timely processing of the required forms and supporting documents.

With the direction of the supervisor, maintain informal records and prepares data summarizes and/or narrative analyses for inclusion in routine and special reports.

Performs other duties as assigned to include serving as a back-up assistant to Forward Operations Planning Officer.


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Basic knowledge of, and skill in applying a wide range of Human Resource Management (HRM) concepts, principles, laws, regulations and practices sufficient to identify, evaluate, and integrate a wide range of considerations into problem solving efforts for specific issues.


Basic knowledge of and ability to interpret and apply laws, regulations, policies, and practices to provide advice and guidelines to officials, supervisors and employees on a variety of HR functions.


General knowledge of overall SIGAR operations, missions, and organizations to effectively provide administrative support to a senior level official; solid foundation of administrative and protocol concepts and practices as well as strong organizational and office management skills; and exercises judgment and discretion in expeditiously responding to formal assignments, inquiries from other offices, agencies, and correspondence. Ability to absorb large amounts of information on fast-changing issues related to the SIGAR mission, sift through the information as well as prioritize and articulate the information quickly. Ability to effectively communicate orally and in writing; knowledge of and a high level of skill in the use of office automation systems, equipment, and software to include word processing software, database management, spreadsheets, graphics, electronic mail, and electronic forms are required.


The incumbent must possess excellent interpersonal skills, and have an ability to learn and work effectively with the Department of Defense and Department of State offices; must be able to work efficiently and accurately under pressure, with a high degree of alertness, good judgment and intelligence. The incumbent must be able to identify, analyze and develop courses of action and recommendations for resolving management problems.


The incumbent will be able to provide accurate and timely information, use correct spelling, grammar, format, and the arrangement of materials and interacting; and will be punctual and maintain excellent attendance.



Other Requirements:
here for more information.

Male applicants born after December 31, 1959 must complete a Pre-Employment Certification Statement for Selective Service Registration.

You will be required to provide proof of U.S. Citizenship.

Direct Deposit of Pay is Required.

May be considered essential to the overall support of the SIGAR mission.  If considered emergency essential, failure to meet emergency essential requirements may result in separation for the efficiency of the Federal Service (Ch. 75, Title 5 USC; FPM Ch. 752).

May be required to submit an Executive Branch Confidential Financial Disclosure Report.

Must complete a Form SF 312, Classified Information Nondisclosure Agreement.

Must be eligible for and be able to maintain a Secret clearance.



Your application package (resume, supporting documents, and responses to the questionnaire) will be reviewed to verify that you meet the basic eligibility and qualification requirements.  Your responses to the questionnaire will be used to evaluate your relevant personal, educational, and work experiences. Only the most recently submitted resume will be considered.


Reemployment of Annuitants:

Reemployed Annuitants may be eligible for appropriate pay rate for the position without a reduction in pay or of the annuity.  As a result, the salary of the annuitant is not offset by the amount of the annuity received for the period of employment.

Applicants should send a resume by electronic transmission, to or fax 703-602-8753, Attention: Human Resources- Management Specialist Announcement.




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The Department of Defense offers excellent benefits programs some of which may include:

  • Comprehensive health and life insurance
  • Competitive salaries
  • Generous retirement programs
  • Paid holidays, sick leave, and vacation time
  • Flexible work environment to include use of telework and alternate work schedules
  • Paid employment related training and education
  • Possible student loan repayment
  • Payment of licenses, certification, and academic degrees as applicable
  • Bonuses, incentives, and awards as appropriate for the job.


    Click here for more information.  

    • Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees.

    • The Department of Defense (DoD) policy on employment of annuitants will be used in determining eligibility of annuitants. The DoD policy is available at

    • In accordance with section 9902(h) of title 5, United States Code, annuitants reemployed in the Department of Defense shall receive full annuity and salary upon appointment. They shall not be eligible for retirement contributions, participation in the Thrift Savings Plan, or a supplemental or redetermined annuity for the reemployment period. Discontinued service retirement annuitants (i.e. retired under section 8336(d)(1) or 8416(b)(1)(A) of title 5, United States Code) appointed to the Department of Defense may elect to be subject to retirement provisions of the new appointment as appropriate. (See DoD instructions 1400.25, Volume 300, at


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    To apply for this position, you must provide a complete Application Package.
    Application packages must include:

    1. Your resume: If you submit a resume with inappropriate material e.g. photos, you will not be considered for this vacancy. Your resume may be submitted in any format. For qualifications determinations your resume must contain hours worked per week and the dates of employment (i.e., HRS per week and month/year to month/year or month/year to present). Resumes that do not contain this information will be marked as insufficient and applicants may not receive consideration for this position.
    2. Your responses to the questionnaire
    3. Additional required documents (see Required Documents section below)

    The complete Application Package must be submitted by 11:59 PM (EST) on Friday, May 31, 2013.

    To begin the process, click the Apply Online button to create an account or log in to your existing USAJOBS account.  Follow the prompts to complete the questionnaire. Please ensure you click the Submit My Answers button at the end of the process. 
    To fax supporting documents you are unable to upload, complete this cover page using the following Vacancy ID 893995.  Fax your documents to 1-478-757-3144.

    If you cannot apply online, you will need to provide the same information obtained in the online process.  You will need three documents to complete this process:  the Occupational Questionnaire, the scan response form, U.S. Office of Personnel Management Occupational Questionnaire (OPM Form 1203-FX), and a separate document described in item #3. below. 

    1. Download the scan response form, OPM Form 1203-FX, from

    2. View Occupational Questionnaire.  Use this information to guide you in completing the OPM Form 1203-FX.  Note that you may be instructed to leave some responses blank on the scan response form.

    3.  On a separate document, please identify which position(s) on your resume (include title, organization, and employment dates) support any response of “E” ("I am considered an expert in performing this task...."). 

    4. Fax the completed OPM Form 1203-FX, along with your required and supporting documents, to 1-478-757-3144. Your OPM Form 1203-FX will serve as a cover page for your fax transmission.

    PLEASE NOTE: The numbering on the OPM Form 1203-FX will not match the Occupational Questionnaire.  Section 25 of the OPM Form 1203-FX continuously numbers from number one, while the Questionnaire starts each section of questions with number one.  When entering your responses please continue regardless of number sequence.  This issue has been identified and will be resolved as soon as possible. 

    It is your responsibility to verify that information entered, uploaded, or faxed (i.e., resume) is complete, accurate, and submitted by the closing date.  Uploaded documents may take up to one hour to clear the virus scan.  Faxed documents must be completely transmitted by 11:59p.m. Eastern Standard Time on the closing date of the announcement.

    The Department of the Army provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the servicing civilian personnel unit. Requests for reasonable accommodation are made on a case-by-case basis.


    The following documents are required:

    • Resume: If you submit a resume with inappropriate material e.g. photos, you will not be considered for this vacancy. Your resume may be submitted in any format. For qualifications determinations your resume must contain hours worked per week and the dates of employment (i.e., HRS per week and month/year to month/year or month/year to present). Resumes that do not contain this information will be marked as insufficient and applicants may not receive consideration for this position.
    • If the position has an education requirement or you are qualifying based on a combination of education and experience or solely on education, you must submit your college transcripts with your application
    • You MUST submit documents verifying your eligibility with your application package. These documents may include, but are not limited to: for current employment verification, a SF-50 or DD3434; for MSP claims, PCS orders and marriage certificate; for verification of Veteran status, DD214 (which indicates character of service), SF-15, VA Letter as applicable and/or Activation/Deactivation orders.
    • If you are currently serving on active duty: A statement of service from your unit identifying the branch of service, period(s) of service, campaign badges or expeditionary medals earned, type of discharge, character of service, and the date you will be separated or be on approved terminal leave.   If you supply a statement of service at this stage, your preference/eligibility will be verified by a DD214 (Member 4 Copy) upon separation from the military.   For more information about Veteran's

      Preference, please click this link:   Please upload veteran's

      documents under the appropriate category.

    If you fail to provide these documents, you will be marked as having an incomplete application package and will not be considered any further. 

    PLEASE NOTE: Documents submitted as part of the application package, to include supplemental documents, may be shared beyond the Human Resources Office.   Some supplemental documents like military orders and marriage certificates may contain personal information for other than the applicant. These documents may be sanitized to remove such personal information before submission with the application. Applicants may be asked to provide an un-sanitized version of the documents upon selection to confirm eligibility.


    Central Resume Processing Center
    Phone: (410)306-0137
    Agency Information:
    1550 Crystal Drive
    Suite 9000
    Arlington, VA


    Once the application process is complete, a review of your application will be made to ensure you meet the job requirements.  To determine if you are qualified for this job, a review of your resume and supporting documentation will be made and compared against your responses to the occupational questionnaire.  The numeric rating you receive is based on your responses to the questionnaire.  The score is a measure of the degree to which your background matches the knowledge, skills, and abilities required of this position.  Please follow all instructions carefully.  Errors or omissions may affect your rating. 


    To check the status of your application or return to a previous or incomplete application, log into your USAJOBS account, select My Applications, and click on the more information link under the application status for this position.


    If no email address is provided, you are responsible for checking status updates and notifications in Application Manager.  Hard copy notifications will not be sent to you.


    For questions regarding the status of your application, eligibility or qualifications determination contact:

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