Job Overview

Summary

Do you want to work for an exciting educational organization, with the children of our dedicated U.S. Military members?  Our mission is to provide an exemplary education that inspires and prepares all students for success in a dynamic, global environment.  Come work for the Department of Defense Education Activity, Domestic Dependent Elementary and Secondary Schools at Fort Knox, Kentucky!

The Department of Defense Domestic Dependent Elementary and Secondary Schools (DDESS) is currently accepting applications under examining authority of 10 U.S.C., Section 2164. The purpose of this position is to serve as secretary and principal clerk of the office for a principal, assistant principal, or both, of a DoDEA school. A qualified (40 wpm) typist is required. You must self certify your typing speed on the application. Applicants not addressing typing speed will not be considered.

 

This is an Excepted Service Position.

 

Who may be considered
· Current, Permanent Federal Employees (in the Fort Knox commuting area)
· Former Federal Employees with Reinstatement Eligibility (in the Fort Knox commuting area)
· NAF/AAFES Interchange Agreement eligibles (in the Fort Knox commuting area)
· Family member employees eligible under Executive Order 12721 (in the Fort Knox commuting area)

Duties

Receives calls, greets visitors, and directs inquiries to the appropriate member of the school staff. Serves as liaison between the principal and/or assistant principal, the school staff, and students or families in the community by providing accurate, timely information and guidance on school procedures, reports, and requirements, as well as school programs, policies, procedures, and activities. Maintains and controls the principal's and assistant principal's calendars and schedules appointments without prior approval based on personal knowledge of their workload, priorities, and commitments. Establishes and manages all records and files related to school correspondence, mail distribution, word processing material, office equipment, and Freedom of Information and Privacy Act data. Uses a personal computer and a variety of software types to prepare letters, messages, memoranda, reports, charts, school bulletins, and other documents. Reviews incoming correspondence and ensures distributionand/or appropriate posting of information of interest or  concern to school personnel. Reviews outgoing correspondence for format, grammar, accuracy, conformance, completeness, coherence, and consistency. Make travel arrangements for school principal and school staff. Arranges and schedules visits, makes reservations, notifies organizations and officials to be visits, and upon completion of travel prepares and submits travel vouchers and other documents as appropriate. Enforces policies and procedures for the use of personal computers and other office automation equipment, monitors office compliance with system security procedures and ensures computers are secured at the end of the day, monitors access to computers, computer usage, and type of output being displayed, controls passwords, keys/locks, and privacy data. Reports deficiencies, suspected violations, and other concerns to the principal. Orders and maintains supplies and materials. Arranges for substitute teachers from currentlistings, calling eligible candidates to verify availability for duty. Determines appropriate placement and assigns substitute for daily teaching schedule. Maintains time and attendance and leave records. Processes timecards and personnel/position actions for all assigned staff. Provides technical direction and oversight to the school's clerical staff and office volunteers. Schedules, assigns, reviews work, and arranges training.