Skip to main content Skip to footer site map
This Position Is No Longer Available

Job Title:  Secretary (OA)
Department:  Department of Defense
Agency:  Department of Defense Education Activity
Job Announcement Number:  13-KNO-071

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.
$34,907.00 to $45,376.00 / Per Year
Wednesday, May 15, 2013 to Wednesday, May 29, 2013
Full Time - Excepted Service Permanent
2 vacancies in the following location:
Fort Knox, KY United StatesView Map
Current Permanent Federal Civil Service Employees and Reinstatement Eligibles in the Ft. Knox Commuting Area


Do you want to work for an exciting educational organization, with the children of our dedicated U.S. Military members?  Our mission is to provide an exemplary education that inspires and prepares all students for success in a dynamic, global environment.  Come work for the Department of Defense Education Activity, Domestic Dependent Elementary and Secondary Schools at Fort Knox, Kentucky!

The Department of Defense Domestic Dependent Elementary and Secondary Schools (DDESS) is currently accepting applications under examining authority of 10 U.S.C., Section 2164. The purpose of this position is to serve as secretary and principal clerk of the office for a principal, assistant principal, or both, of a DoDEA school. A qualified (40 wpm) typist is required. You must self certify your typing speed on the application. Applicants not addressing typing speed will not be considered.


This is an Excepted Service Position.


Who may be considered
· Current, Permanent Federal Employees (in the Fort Knox commuting area)
· Former Federal Employees with Reinstatement Eligibility (in the Fort Knox commuting area)
· NAF/AAFES Interchange Agreement eligibles (in the Fort Knox commuting area)
· Family member employees eligible under Executive Order 12721 (in the Fort Knox commuting area)


  • You must be a U.S. Citizen to apply for this position
  • You must meet the Selective Service requirement
  • You must submit your complete application and all supporting documents
  • You must complete the questionnaire and/or knowledge, skills &
  • abilities/competency statement
  • You will be subject to a background/suitability investigation/determination


Back to top

Receives calls, greets visitors, and directs inquiries to the appropriate member of the school staff. Serves as liaison between the principal and/or assistant principal, the school staff, and students or families in the community by providing accurate, timely information and guidance on school procedures, reports, and requirements, as well as school programs, policies, procedures, and activities. Maintains and controls the principal's and assistant principal's calendars and schedules appointments without prior approval based on personal knowledge of their workload, priorities, and commitments. Establishes and manages all records and files related to school correspondence, mail distribution, word processing material, office equipment, and Freedom of Information and Privacy Act data. Uses a personal computer and a variety of software types to prepare letters, messages, memoranda, reports, charts, school bulletins, and other documents. Reviews incoming correspondence and ensures distributionand/or appropriate posting of information of interest or  concern to school personnel. Reviews outgoing correspondence for format, grammar, accuracy, conformance, completeness, coherence, and consistency. Make travel arrangements for school principal and school staff. Arranges and schedules visits, makes reservations, notifies organizations and officials to be visits, and upon completion of travel prepares and submits travel vouchers and other documents as appropriate. Enforces policies and procedures for the use of personal computers and other office automation equipment, monitors office compliance with system security procedures and ensures computers are secured at the end of the day, monitors access to computers, computer usage, and type of output being displayed, controls passwords, keys/locks, and privacy data. Reports deficiencies, suspected violations, and other concerns to the principal. Orders and maintains supplies and materials. Arranges for substitute teachers from currentlistings, calling eligible candidates to verify availability for duty. Determines appropriate placement and assigns substitute for daily teaching schedule. Maintains time and attendance and leave records. Processes timecards and personnel/position actions for all assigned staff. Provides technical direction and oversight to the school's clerical staff and office volunteers. Schedules, assigns, reviews work, and arranges training.


Back to top

For the GS-06 level: Your resume must demonstrate at least one year of specialized experience at or equivalent to the GS-04 grade level in the Federal service or equivalent experience in the private or public sector. Education is not substitutable or creditable.


Specialized Experience:  Experience that equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level, GS-04. The normal full-time work week is 35-40 hours and the normal work year is 12 months. Part-time work is prorated in crediting experience. An applicant demonstrating 20 hours per week for a 12-month period would be credited with 6 months of experience.


Part Time or Unpaid Expreience: Credit will be given for appropriate unpaid and or part-time work.  You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.


Typing Proficiency Requirements: In addition to meeting the experience and/or education requirements, applicants must include a certificate of proficiency or self-certify that they can type at least 40 words per minute. Your resume must support your self-certification of your typing ability. Otherwise you may not meet the minimum qualifications requirements for this position.


You must be a U.S. citizen to qualify for this position.

At the GS-06 level, education is not substitutable for experience.

Must meet OPM minimum qualification standards to be considered for this position.


Your application will initially be reviewed to determine whether you meet the minimum eligibility and qualifications requirements.  If you are qualified, you will then receive a rating based on the degree to which your background matches the knowledge, skills, and abilities for the position listed.  If, after reviewing your resume and supporting documentation, a determination is made that you inflated your qualifications and/or experience, your score may be adjusted to more accurately reflect your abilities or you may be found ineligibile/not qualified. 


Back to top
Working for the Deparment of Defense Education Activity offers a comprehensive benefits package that includes, in part, paid vacation, sick leave, holidays, life insurance, health benefits, and participation in the Federal Employees Retirement System.  The following Web address is provided for your reference to explore the major benefits offered to most Federal employees. To find out more click here


Positions under this announcement will be filled by appointment in the Excepted Service.
Relocation expenses will not be authorized.
Military Spouse Preference (MSP):  You may be eligible for MSP if you are the spouse of an active duty military member and you are ranked among the Best Qualified for this vacancy. 
If you are selected for this position and are not a current DDESS employee, the documentation you present for purposes of completing the Department of Homeland Security (DHS) Form I-9 on your entry-on-duty date will be verified through the DHS 'E-Verify' system.  Federal law requires DDESS to use the E-Verify system to confirm the employment eligibility of all new hires.  Under this system, the new hire is required to resolve any identified discrepancies within eight (8) Federal government work days as a condition of continued employment.

All selectees will be subject to a background investigation that must be favorably adjudicated.
Condition of Employment:  Selectee will be required to participate in Direct Deposit/Electronic Fund Transfer as a condition of employment, reassignment, or promotion, in accordance with DoD Regulation 7000.14-R.


Back to top

Follow the steps below to apply online.  Your application and ALL required supporting documents must be received by 11:59 p.m. Eastern Time (ET) on Wednesday, May 29, 2013.


Paper, faxed or e-mailed electronic applications submitted directly to the agency and not through the USA Jobs program using the instructions below will not be considered.

Step 1: Create USA Jobs account, including resume and saved documents. It is essential that your resume provide sufficient information to substantiate your responses in the self-assessments vacancy questions. If your responses are not adequately substantiated by your resume, the HRO will amend your responses to more accurately reflect the level of competency that is indicated by the content of your resume.

NOTE: Your application/resume for Federal employment must include the following information in order to be considered for the position:

--Total employment period, i.e., starting and ending dates (month and year) for each work experience, paid or unpaid, related to the job for which you are applying. You MUST include the hours per week that you worked in each specific position.
-- For each position listed in your resume, include a description of your duties and accomplishments to include the following:
  • Employer’s Name
  • Employer’s Address
  • Supervisor’s Name
  • Supervisor’s Phone Number
  • Salary
-- If you are currently employed, you must indicate if we may contact your current supervisor.
-- Your resume must show the highest level of education you have completed.
-- List any job-related training courses (title and year of completion).
-- List any job-related skills.
-- List any job-related certificates and licenses (current only).
-- List any job-related honors, awards, and special accomplishments (give dates, but do not send documents).
-- If you are a current or former Federal employees, please list your highest Federal civilian grade held, job series, and dates of employment.

Step 2: Answer vacancy questionnaire. Click the Apply Online button, which is available when you search for a job on, click on the title and proceed.

Step 3: Submit supporting documents. Submit the required documents (only if applicable to you) specified in the "Required Documents" Section of this vacancy. If you submit a document using the same document title, the second submission will overwrite the first submission.

To fax supporting documents you are unable to upload, complete this cover page using the following Vacancy ID. Fax your documents to: 1-478-757-3144.

Step 4: Review application and click Finish.

Step 5: To check your status: Once you have submitted your application package, you should log into your account in USAJobs to check the status. You will be able to see all documents you have submitted as well as any required documents that have not yet been received. It may take up to two business days for faxed supporting documents to be uploaded.

Step 6: Edit application as needed by 11:59 p.m. Eastern Time of closing date.

If you cannot apply online, click the following link to view and print the questionnaire: View Occupational Questionnaire. OPM Form 1203-FX must be provided to show your responses to the occupational questionnaire. Form 1203-FX can be found at:  Fax all required documents to 1-478-757-3144.  Your OPM Form 1203-FX will be the cover page for your faxed transmission.


The following documents must be submitted by 11:59 p.m. Eastern Time on Wednesday, May 29, 2013. You must submit all required documents; otherwise your application will be considered incomplete.


Required Forms - must be submitted in order to be considered

-- Online application (Questionnaire)
-- Resume (must include beginning/ending month and year for each employment period)
-- Recent SF-50 indicating tenure


Eligibility Documentation - may be submitted if applicable to you
-- Eligibility documentation (SF-50, DD-214, etc.) - If applicable to you
-- Transcripts, if qualifying based on education - If applicable to you


Eligibility documentation may contain: Copy of latest SF-50, Notification of Personnel Action, if applicant has current or previous Federal civil service experience, DD-214, or transcripts.


Photocopy of all OFFICIAL college/university transcripts (front and back) with announcement number stated on them. To receive the maximum allowable credit you must include all transcripts (front and back) for each degree earned to include any additional courses currently in progress. Any transcripts submitted that are not in English or not official will be removed from the application and will not be considered. (Transcripts must be in English.)


Applicants requesting Military Spouse Preference (MSP) must submit the following documents along with their completed application:
a. Military Spouse Employment Request Form (Form available online at: )
b. A copy of the sponsor's Permanent Change of Station orders indicating authorization of dependent travel.
c. Copy of marriage certificate


Note: Applicants may not be considered or rated if they do not submit all of the forms indicated above and failure to submit the required forms will not be a basis for subsequent appeal or grievance.


CSB Kentucky
Phone: (678)364-6619
Agency Information:
Kentucky District
700 Westpark Drive
Peachtree City, GA
United States


Once your complete application is received and the announcement has closed, we will conduct an evaluation of your qualifications and determine your ranking. The most highly qualified candidates will be referred to the hiring manager for further consideration and possible interview.

Back to top
EEO Policy Statement | Reasonable Accommodation Policy Statement | Veterans Information | Legal and Regulatory Guidance