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This Position Is No Longer Available

Job Title:  Secretary (Office Automation)
Department:  Department of Defense
Agency:  Department of Defense Education Activity
Job Announcement Number:  13-CUB-072I

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.
$30,577.00 to $39,748.00 / Per Year
Wednesday, May 15, 2013 to Wednesday, May 29, 2013
Full Time - Permanent
1 vacancy in the following location:
Guantanamo Bay CubaView Map
All current permanent Federal civil service empolyees within the commuting area of Guanatanamo Bay, Cuba. This includes eligible DoD family members and military spouses who are in country or due to arrive within 60 days.


Do you want to work for an exciting educational organization, with the children of our dedicated U.S. Military members?  Our mission is to provide an exemplary education that inspires and prepares all students for success in a dynamic, global environment.  Come work for the Department of Defense Education Activity, Department of Defense Dependent Schools at Guantanamo Bay, Cuba!

The Department of Defense Dependent Schools (DoDDS) is currently accepting applications under examining authority of 10 U.S.C., Section 2164.  

The purpose of this position is to serve as secretary and principal clerk of the office for a principal, assistant principal, or both, of a DoDEA school.  

Applicant must be able to type 40 words per minute. Applicants who fail to indicate their typing speed will not be considered. 

Department of Defense Education Activity (DoDEA) is a DoD Field Activity responsible for the oversight of two schools systems, the Department of Defense Schools (DoDDS) and the Department of Defense Domestic Dependent Elementary & Secondary Schools (DDESS).  DoDEA employs more than 12,000 individuals responsible for the education of approximately 90,000 students in 12 foreign countries, seven states, Guam, and Puerto Rico.  The mission of DoDEA is to provide a quality education from pre-kindergarten through grade twelve for the eligible minor family members of DoD military and civilian personnel on official assignments.  DoDEA is currently accepting applications for the above position.  As a result of this recruiting bulletin, a register will be established and may be used for the purpose of filling this Full-Time, Permanent position, open competitively. 

If you are a current permanent Federal civil service employee or reinstatement eligible, you must provide a copy of your most recent SF 50.

If you are not a current permanent Federal civil service employee, please apply to vacancy announcement number 13-CUB-072E.

You must answer all Suitability Questions in the Vacancy Questionnaire, numbers 3-8 with a yes or no.  Failure to answer ALL Suitability Questions will result in your application being considered incomplete and your application will not receive consideration for the vacancy. 

This is an Excepted Service Position. 

Applications will be accepted from U.S. citizens within the commuting area of Guantanamo Bay, Cuba.  This includes eligible DoD family members, military spouses, and veterans who are in country or due to arrive within 60 days.                                                                         Military spouse, family members may not receive employment preference until actually arriving at the overseas location.  


  • You must be a U.S. Citizen to apply for this position
  • You must meet the Selective Service requirement
  • You must submit your complete application and all supporting documents
  • You must complete the questionnaire and/or knowledge, skills &
  • abilities/competency statement
  • You will be subject to a background/suitability investigation/determination


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Receives calls, greets visitors, and directs inquiries to the appropriate member of the school staff. Exercises discretion and a knowledge of school policies and regulations to determine the purpose of calls and visits, respond to callers and visitors, and either respond to issues or refer the caller or visitor to the appropriate staff member.  Reviews incoming correspondence and ensures distribution and/or appropriate posting of information of interest or concern to school personnel. Independently responds to letters or inquiries whenever possible, and prepares correspondence of a non-technical or routine nature. Routes to the principal or assistant principal any correspondence requiring their attention. Reviews outgoing correspondence for format, grammar, accuracy, conformance to office policy, completeness and coherence, and consistency.  Establishes priorities for the school office. Provides technical direction and oversight to the school's clerical staff and office volunteers. Schedules, assigns, and reviews work, and arranges training. Serves as liaison between the principal and/or assistant principal, the school staff, and students or families in the community by providing accurate, timely information and guidance on school procedures, reports, and requirements, as well as school programs, policies, procedures, and activities.  Maintains and controls the principal's and assistant principal's calendars and schedules appointments without prior approval based on personal knowledge of their workload, priorities, and commitments.  Attends meetings and notes pertinent information for prospective use and distribution, suspense, or action.  Makes travel arrangements for school principal and school staff. Arranges and schedules visits, makes reservations, notifies organizations and officials to be visits, and upon completion of travel prepares and submits travel vouchers and other documents as appropriate.  Using a personal computer and a variety of software types prepares a variety of memoranda, documents, forms, etc. Identifies tasks which can be accomplished more quickly and efficiently through the use of automation and develops or proposes the development of applications. Enforces policies and procedures for the use of personal computers and other office automation equipment. Monitors office compliance with system security procedures and ensures computers are secured at the end of the day.   Maintains the Key Control Register and controls the issuance of office and/or school keys. Conducts semi-annual inventories of keys.  Substitute Teacher Coordination. Arranges for substitute teachers from current listings, calling eligible candidates to verify availability for duty. Determines appropriate placement and assigns substitute for daily teaching schedule.  Maintains time and attendance and leave records. Processes timecards and personnel/position actions for all assigned staff. Serves as the point of contact for pay inquiries. Completes requests for identification cards. Checks personnel roster to ensure eligibility for and issues ration cards. Maintains records for the extra-duty assignment program.


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For the GS-06 level: 1 year of specialized experience at the GS-05, is required.


Specialized Experience - Experience that equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the position to be filled. For the GS-06 level this includes knowledge of school policies and regulations, skill in operating personal computer; data processing procedures and functions, knowledge of appropriate formats; reporting and correspondence procedures and proper usage of grammar, spelling, punctuation, capitalization, and style, knowledge of filing system; to establish and maintain files and documentations, and be able to communicate orally and in writing to school staff, students and general public.  

To be creditable, specialized experience must have been equivalent to at least the next lower grade level, GS-05. The normal full-time work week is 35-40 hours and the normal work year is 12 months. Part-time work is prorated in crediting experience. An applicant demonstrating 20 hours per week for a 12-month period would be credited with 6 months of experience.   

PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and or part-time work.  You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.    

Typing Proficiency Requirements:  In addition to meeting the experience and/or education requirements, applicants must include a certificate of proficiency or self-certify that they can type at least 40 words per minute.  Your resume must support your self-certification of your typing ability.  Otherwise you may not meet the minimum qualifications requirements for this position.

Education is not substitutable or creditable.

Must meet OPM minimum qualification standards to be considered for this position.




Your application will initially be reviewed to determine whether you meet the minimum eligibility and qualifications requirements.  If you are qualified, you will then receive a rating based on the degree to which your background matches the knowledge, skills, and abilities for the position listed.  If, after reviewing your resume and supporting documentation, a determination is made that you inflated your qualifications and/or experience, your score may be adjusted to more accurately reflect your abilities or you may be found ineligibile/not qualified.  Your application will be placed in one of three categories:  Best Qualified, Highly Qualified, or Qualified.  Within these categories:

- Best Qualified- In addition to the experience described at the highly qualified level:  Candidates in this category has experience which involved working in an education environment, including communicating with children, parents, teachers, as well as other in the work environment; preparing personnel forms and performing time-keeping tasks; maintaing office supplies; etc.

-Highly Qualifed- In addition to the experience described at the qualified level:  Candidates in this category possess experience in coordinating meetings, assisting with planning events, serving as a liaison and maintaining parternships with various organizations and individuals, and other duties as a personal aassistant to the head of a department or office.

-Qualified- Candidates in this category has specialized experience equalivalent to a GS/AD-05 and consisted of performing a variety of clerical and administrative support duties sucha s receiving and directing visitors, maintaining supervisor's calendar, reviewing correspondence using an automated word procesing system, entering and retrieving data into and out of a computer, and preparing travel orders.  The applicant should have experience managing incoming and outgoing correspondence and creating a variety of documents through various mediums and should demonstrate ability to communicate orally and in writing. 

Applicants for Veterans Preference will receive selection priority over non-veterans.


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Working for the Deparment of Defense Education Activity offers a comprehensive benefits package that includes, in part, paid vacation, sick leave, holidays, life insurance, health benefits, and participation in the Federal Employees Retirement System.  The following Web address is provided for your reference to explore the major benefits offered to most Federal employees. To find out more click here


Positions under this announcement will be filled by appointment in the Excepted Service.
Relocation expenses will not be authorized.
Military Spouse Preference (MSP):  You may be eligible for MSP if you are the spouse of an active duty military member and you are ranked among the Best Qualified for this vacancy. 
If you are selected for this position and are not a current DDESS employee, the documentation you present for purposes of completing the Department of Homeland Security (DHS) Form I-9 on your entry-on-duty date will be verified through the DHS 'E-Verify' system.  Federal law requires DDESS to use the E-Verify system to confirm the employment eligibility of all new hires.  Under this system, the new hire is required to resolve any identified discrepancies within eight (8) Federal government work days as a condition of continued employment.

All selectees will be subject to a background investigation that must be favorably adjudicated.
Condition of Employment:  Selectee will be required to participate in Direct Deposit/Electronic Fund Transfer as a condition of employment, reassignment, or promotion, in accordance with DoD Regulation 7000.14-R.


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Follow the steps below to apply online.  Your application and ALL required supporting documents must be received by 11:59 p.m. Eastern Time (ET) on Wednesday, May 29, 2013.

Paper, faxed or e-mailed electronic applications submitted directly to the agency and not through the USA Jobs program using the instructions below will not be considered.

Step 1:  Create USA Jobs account, including resume and saved documents.  It is essential that your resume provide sufficient information to substantiate your responses in the self-assessments vacancy questions.  If your responses are not adequately substantiated by your resume, the HRO will amend your responses to more accurately reflect the level of compentency that is indicated by the content of your resume.

Follow the steps below to apply online.  Your application and ALL required supporting documents must be received by 11:59 p.m. Eastern Time (ET) on TAG:Closing Date.

Paper, faxed or e-mailed electronic applications submitted directly to the agency and not through the USA Jobs program using the instructions below will not be considered.

Step 1:  Create USA Jobs account, including resume and saved documents.  It is essential that your resume provide sufficient information to substantiate your responses in the self-assessments vacancy questions.  If your responses are not adequately substantiated by your resume, the HRO will amend your responses to more accurately reflect the level of competency that is indicated by the content of your resume.

NOTE:  Your application/resume for Federal employment must include the following information in order to be considered for the position:

--  Total employment period, i.e., starting and ending dates (month and year) for each work experience, paid or unpaid, related to the job for which you are applying.  You MUST include the hours per week that you worked in each specific position.

--  For each position listed in your resume, include a description of your duties and accomplishments to include the following:

·        Employer’s Name

·        Employer’s Address

·        Supervisor’s Name

·        Supervisor’s Phone Number

·        Salary

--  If you are currently employed, you must indicate if we may contact your current supervisor.

--  Your resume must show the highest level of education you have completed.

--  List any job-related training courses (title and year of completion).

--  List any job-related skills.

--  List any job-related certificates and licenses (current only).

--  List any job-related honors, awards, and special accomplishments (give dates, but do not send documents).

--  If you are a current or former Federal employees, please list your highest Federal civilian grade held, job series, and dates of employment.


Step 2:  Answer vacancy questionnaire.  Click the Apply Online button, which is available when you search for a job on, click on the title and proceed.

Step 3:  Submit supporting documents.  Submit the required documents (only if applicable to you) specified in the "Required Documents" Section of this vacancy.  If you submit a document using the same document title, the second submission will overwrite the first submission.

To fax supporting documents you are unable to upload, complete this cover page using the following Vacancy ID TAG:VacancyID. Fax your documents to:  1-478-757-3144.

Step 4:  Review application and click Finish.

Step 5:  Edit application as needed by 11:59 p.m. Eastern Time of closing date.

If you cannot apply online, click the following link to view and print the questionnaire:  TAG:Link to Full Questionnaire OPM Form 1203-FX must be provided to show your responses to the occupational questionnaire.  Form 1203-FX can be found at:

Fax all required documents to 1-478-757-3144.
Your OPM Form 1203-FX will be the cover page for your faxed transmission.




The following documents must be submitted by 11:59 p.m. Eastern Time on TAG:Closing Date.  You must submit all REQUIRED documents; otherwise your application will be considered incomplete.  
  --  Online application (Questionnaire) - Required
  --  Resume (must include beginning/ending month and year for each employment period-see NOTE above) - Required

  --  SF 50, Notification of Personnel Action - Required
If you are applying for family member employment, a copy of your sponsor's Permanent Change of Station (PCS) orders authorizing movement of a family member to the overseas command, or other appropriate documentation such as a statement of command sponsorship, to support family member status must be submitted to recieve consideration.  Required

   --  Pre-Employment Questionnaire to Determine Eligibility for Employment

Form can be found at:     Required

Applicants requesting Military Spouse Preference (MSP) must submit the following documents along with their completed application:
a.  Military Spouse Employment Request Form (Form available online at:

b.  A copy of the sponsor's Permanent Change of Station orders indicating authorization of dependent travel.

c.  Copy of marriage certificate


  --  Eligibility documentation (DD-214, etc.) - If applicable to you
  --  Transcripts, if qualifying based on education - If applicable to you
Eligibility documentation may contain:  Copy of latest SF-50, Notification of Personnel Action, if applicant has current or previous Federal civil service experience.

Photocopy of all OFFICIAL college/university transcripts (front and back) with announcement number stated on them.  To receive the maximum allowable credit you must include all transcripts (front and back) for each degree earned to include any additional courses currently in progress.  Any transcripts submitted that are not in English or not official will be removed from the application and will not be considered. (Transcripts must be in English.)

Applicants claiming 5-point veteran’s preference must submit a copy of DD-214 (copy member 4), Certificate of Release or Discharge from Active Duty. Applicants claiming 10-point veteran’s Application for 10-Point Preference, as well as the required documentation indicated on the SF-15.  Lack of supporting documentation will result in the agency's inability to recognize veteran status for this announcement.
Note:  Applicants may not be considered or rated if they do not submit all of the forms indicated above and failure to submit the required forms will not be a basis for subsequent appeal or grievance.




Phone: (678)364-6619
Agency Information:
South Carolina Fort Stewart Cuba District
700 Westpark Drive
Peachtree City, GA
United States


Once your complete application is received and the announcement has closed, we will conduct an evaluation of your qualifications and determine your ranking. The most highly qualified candidates will be referred to the hiring manager for further consideration and possible interview.

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