Job Overview

Summary

Do you want to work for an exciting educational organization, with the children of our dedicated U.S. Military members?  Our mission is to provide an exemplary education that inspires and prepares all students for success in a dynamic, global environment.  Come work for the Department of Defense Education Activity, Department of Defense Dependent Schools at Guantanamo Bay, Cuba!

The Department of Defense Dependent Schools (DoDDS) is currently accepting applications under examining authority of 10 U.S.C., Section 2164.  

The purpose of this position is to serve as secretary and principal clerk of the office for a principal, assistant principal, or both, of a DoDEA school.  

Applicant must be able to type 40 words per minute. Applicants who fail to indicate their typing speed will not be considered. 

Department of Defense Education Activity (DoDEA) is a DoD Field Activity responsible for the oversight of two schools systems, the Department of Defense Schools (DoDDS) and the Department of Defense Domestic Dependent Elementary & Secondary Schools (DDESS).  DoDEA employs more than 12,000 individuals responsible for the education of approximately 90,000 students in 12 foreign countries, seven states, Guam, and Puerto Rico.  The mission of DoDEA is to provide a quality education from pre-kindergarten through grade twelve for the eligible minor family members of DoD military and civilian personnel on official assignments.  DoDEA is currently accepting applications for the above position.  As a result of this recruiting bulletin, a register will be established and may be used for the purpose of filling this Full-Time, Permanent position, open competitively. 

If you are a current permanent Federal civil service employee or reinstatement eligible, you must provide a copy of your most recent SF 50.

If you are not a current permanent Federal civil service employee, please apply to vacancy announcement number 13-CUB-072E.

You must answer all Suitability Questions in the Vacancy Questionnaire, numbers 3-8 with a yes or no.  Failure to answer ALL Suitability Questions will result in your application being considered incomplete and your application will not receive consideration for the vacancy. 

This is an Excepted Service Position. 

Applications will be accepted from U.S. citizens within the commuting area of Guantanamo Bay, Cuba.  This includes eligible DoD family members, military spouses, and veterans who are in country or due to arrive within 60 days.                                                                         Military spouse, family members may not receive employment preference until actually arriving at the overseas location.  

Duties

Receives calls, greets visitors, and directs inquiries to the appropriate member of the school staff. Exercises discretion and a knowledge of school policies and regulations to determine the purpose of calls and visits, respond to callers and visitors, and either respond to issues or refer the caller or visitor to the appropriate staff member.  Reviews incoming correspondence and ensures distribution and/or appropriate posting of information of interest or concern to school personnel. Independently responds to letters or inquiries whenever possible, and prepares correspondence of a non-technical or routine nature. Routes to the principal or assistant principal any correspondence requiring their attention. Reviews outgoing correspondence for format, grammar, accuracy, conformance to office policy, completeness and coherence, and consistency.  Establishes priorities for the school office. Provides technical direction and oversight to the school's clerical staff and office volunteers. Schedules, assigns, and reviews work, and arranges training. Serves as liaison between the principal and/or assistant principal, the school staff, and students or families in the community by providing accurate, timely information and guidance on school procedures, reports, and requirements, as well as school programs, policies, procedures, and activities.  Maintains and controls the principal's and assistant principal's calendars and schedules appointments without prior approval based on personal knowledge of their workload, priorities, and commitments.  Attends meetings and notes pertinent information for prospective use and distribution, suspense, or action.  Makes travel arrangements for school principal and school staff. Arranges and schedules visits, makes reservations, notifies organizations and officials to be visits, and upon completion of travel prepares and submits travel vouchers and other documents as appropriate.  Using a personal computer and a variety of software types prepares a variety of memoranda, documents, forms, etc. Identifies tasks which can be accomplished more quickly and efficiently through the use of automation and develops or proposes the development of applications. Enforces policies and procedures for the use of personal computers and other office automation equipment. Monitors office compliance with system security procedures and ensures computers are secured at the end of the day.   Maintains the Key Control Register and controls the issuance of office and/or school keys. Conducts semi-annual inventories of keys.  Substitute Teacher Coordination. Arranges for substitute teachers from current listings, calling eligible candidates to verify availability for duty. Determines appropriate placement and assigns substitute for daily teaching schedule.  Maintains time and attendance and leave records. Processes timecards and personnel/position actions for all assigned staff. Serves as the point of contact for pay inquiries. Completes requests for identification cards. Checks personnel roster to ensure eligibility for and issues ration cards. Maintains records for the extra-duty assignment program.