This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply


Department:Department of the Army

Agency:Army National Guard Units (Title 32)

Job Announcement Number:13-136-T-Army

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.


$47,664.00 to $74,967.00 / Per Year


Tuesday, May 14, 2013 to Tuesday, June 04, 2013




Full Time - Excepted Service Permanent




1 vacancy in the following location(s):
Indianapolis, IN United StatesView Map
Edinburgh, IN United StatesView Map




The mission of the Indiana National Guard Full-Time Force is to maintain properly trained and equipped units available for prompt mobilization for war, national or state emergency. For information about membership call: 1.800.GO GUARD


DUTY LOCATION:    United States Property and Fiscal Office (USPFO), Indianapolis, IN with duty at P&C Office, Camp Atterbury, Edinburgh, IN

JOB SUMMARY:    Incumbent is responsible for numerous contracting transactions, such as conducting and/or participating in contract negotiation, supply and service acquisition, and construction. Initiates contracting actions from acquisition planning, solicitation actions, contract award, contract administration, to contract close-out.  Procures a variety of supplies, services, and construction projects to include facility modification, rehabilitation, maintenance and new construction.

This job announcement is for employment as an Indiana Army National Guard Technician; a Federal Civil Service position.  This is a dual-status technician job whereby you are required to maintain active membership in a National Guard unit and are required to wear the military uniform at the workplace.  As members of a unit of the Indiana National Guard, you will be required to train with your unit, normally one weekend a month and 15 days of annual training each year.  Indiana Army National Guard units and members are subject to immediate call to federal or state active duty to meet national or state emergencies.

APPOINTMENT FACTORS:  This position is a Permanent Excepted Service position.

MILITARY RANK REQUIREMENTS:   E-6 thru E-9, WOC thru CW5 or O-1 thru O-4

MILITARY SPECIALITY REQUIREMENTS:  Individuals must meet the qualifications for the technician position but will have 1 year from date of hire to be assigned to a compatible MOS in a compatible unit for the technician position advertised.

Compatible Military Assignments: Enlisted:  42; 36B, 51C, 92A, 92Y, 92Z Warrant Officer: 011A Officer: 01A


Permanent (Tenure 1 or 2) Technicians employed by the Indiana Army National Guard

Temporary, TERM or Indefinite Federal (Tenure 0 or 3) Technicians employed by the Indiana Army National Guard
Traditional M-Day Soldiers with the Indiana Army National Guard
Guard members from another state; Reservists/IRR; and/or Active Duty Soldiers willing to join the Indiana Army National Guard
Civilians who are willing and eligible to join the Indiana Army National Guard



  • U.S. Citizenship Required
  • Must be in the grades: E-6 thru E-9, WOC thru CW5 or O-1 thru O-4.
  • Must possess or be able to obtain a SECRET security clearance
  • Must be a member of the Indiana National Guard or be willing to join
  • Must participate in direct deposit


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As a Contract Specialist with the Indiana Army National Guard (ARNG), your duties will include, but will not be limited to:

  • Performs pre-award, post-award, and contract close-out functions for a variety of supply, services, architect/ engineer services and construction contracts within both the Army and Air National Guard (NG). Contracting is established through sealed bidding procedures with some assignments involving negotiated small disadvantaged business program contracts, architect/engineer contracts, and Job Order Contracting (JOC) and Task Order Contracting (TOC) delivery orders.
  • Initiates advance acquisition or contracting plans for projects. Determines the appropriate contract type and applicable special provisions as they apply to the particular project. Prepares Pre-solicitation Notice and Commerce Business Daily (CBD) synopsis. Prepares the Invitation for Bid (IFB) or Request for Proposal (RFP) for procurements including solicitation provisions, proposal documents, contract clauses, and plans and specifications. Prepares Determination to use Warranty Clause and calculates Liquidated Damages. Compiles Bidders Mailing List and issues the solicitation and subsequent amendment(s), if applicable. Ensures that prospective contractor site visits and pre-bid conferences are conducted where applicable.
  • At the public bid opening, may serve as the Bid Opening Officer, and prepares the Abstract of Bids. Determines the responsiveness of all bids and prepares the Bid Opening report for distribution to the organization requirements office. Conducts preaward survey of apparent low bidder with emphasis on financial resources and stability, past performance, and capacity. Prepares responsibility determination for review and approval. Ensures that funds obligation is in accordance with public law and that the pending contract is not over obligated. Prepares the legal review package to contract award for submittal to the state and/or NGB JAG.
  • Prepares and distributes award package consisting of signed and approved contracts, labor standards notification, and authority letters. Coordinates and/or conducts the preconstruction/performance conference, acts as recorder, and prepares the minutes.
    Prepares notice to proceed (NTP). Receives and reviews contractor’s performance and payment bonds and obtains legal review and acceptance. Evaluates contractor’s Certificate of Insurance. Prepares Individual Procurement Action Report and awards synopsis for Commerce Business Daily publication. Receives request for contract modifications or change orders. Obtains necessary documentation to support the request. Analyze the contractor’s proposal for equitable adjustment and obtains government estimate from the project engineer. Conducts pre-negotiation meetings to establish negotiation objectives and prepares the pre-negotiation memorandum. Prepares and negotiates change orders and/or supplemental agreements. Writes Price Negotiation Memorandum (PNM).
  • Maintains contract files. Enforces compliance with contractual requirements and monitors contract progress in relation to an established schedule in order to recommend approval of appropriate progress payments. Conducts labor interviews, reviews payrolls for compliance with applicable wage rates, monitors insurance certificates, and initiates necessary correspondence. Provides contract administration coordination, complete contract management, and is the central clearing point for all matters affecting the contract including changes, invoices, payments, funds obligation and adjustments, claims, disputes, travel allowances, quality, services, and contract termination. 
  • Recommends issuance of stop work orders as necessary and negotiates equitable settlements for claims between the government and the contractor. If applicable, recommends that contracts be terminated for default or for the convenience of the government. Develops the documentation necessary to support the recommendation.  Negotiates equitable agreements for claims arising from the termination. Prepares a draft copy of the final decision regarding a dispute between the contractor and the government. The letter and supporting documentation must be of such clarity and detail as to withstand a review by the Armed Services Board of Contract appeals or other legal body.
  • Coordinates contract completion/close-out including punch-list development and resolution, submission and acceptance of warranties, final inspection and acceptance, as built drawings, release of claims, final payment, and construction contract evaluation.
  • May be assigned duties and responsibilities as the purchase card Installation Program Coordinator. As the Installation Program Coordinator performs a variety of technical support and procurement duties in the development, management, training, and oversight of the purchase card program. Develops and presents the training seminars and provides customer service assistance. Incumbent conducts reviews of statements of accounts. Performs on-sight inspection of cardholder and approving official records.  Prepares inspection reports and makes recommendations to correct deficiencies noted.
  • Performs other duties as assigned.
  • Incumbent may be required to prepare for and support the mission through the accomplishment of duties pertaining to military training, military readiness, force protection and other mission related assignments including, but not limited to, training of traditional Guard members, CWDE/NBC training, exercise participation (ORE/ORl/UCI/MEI/OCl/I G, etc.), mobility exercise, FSTA/ATSO exercise participation, SABC training, LOAC training, weapons qualification training, participation in military formations, and medical mobility processing within the guidelines of NGB/ARNG/ANG/State/TAG rules, regulations and laws. These tasks have no impact on the classification of this position and should NOT be addressed in any technician’s performance standards.


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In order to meet the Minimum Qualifications for this Contract Specialist position at the GS-09/11 grade level, you must have the following experience:

  • MINIMUM EXPEREINCE:  A bachelor’s degree from an accredited educational institution authorized to grant baccalaureate degrees.
    WITH at least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing economics, industrial management, marketing, quantitative methods, or organization and management.  (This requirement can be obtained within the degree or in addition to the degree.)
  • GS-09:  Must have a DAWIA Level I completion certificate, or be willing/eligible to complete within 24 months.
  • GS-11:  Must have a DAWIA Level II completion certificate, or be willing/eligible to complete within 24 months.
  • SPECIALIZED EXPERIENCE:  Must have at least 12 months experience equivalent to at least GS-7/GS-09 or 2 full academic years of progressively higher level graduate education, or master’s or equivalent graduate degree or LL.B. or J.D. Additionally, all applicants must have completed two years of experience in contracting positions, which must have equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position to be filled.

       Knowledge, Skills and Abilities that will be evaluated for this position include:
    • Knowledge of federal contracting laws, Department of Defense (DoD), Army, Air Force, NGB, and local purchasing and contracting regulations, directives, and procedures governing contracting activities.
    • Knowledge of sealed bidding procedures sufficient to develop contracts for a variety of supply, service and construction requirements.
    • Knowledge of contract negotiation techniques sufficient to negotiate and administer contracts where the contracting actions are well defined and precedents are available.
    • Knowledge of contract administration principles and practices to monitor contractor performance and to solve problems relating to contract modifications, contract progress as well as contract payments and other similar problems.
    • Knowledge of business and industry practices necessary to analyze the contractor's ability to perform the contract.
    • Knowledge of specific contractual requirements, terms and conditions, and pricing provisions necessary to evaluate costs, to analyze effects of contractor change proposals, and to develop positions for negotiating fair and reasonable settlements.
    • Knowledge of procurement monitoring and management control techniques necessary to monitor the contractor's financial and business conditions, to detect indicators having an adverse impact on contract performance.
    • Knowledge of technical, oral, and written communications skills. Must be capable of acting as a team chief and lead negotiator when contract negotiation is necessary.
    • Knowledge of and capability to perform market survey techniques.
    • Knowledge of computers and computer applications as applied to contracting.

    Educational Requirements and/or Substitution of Education for Experience:  Effective October 1, 2000 the Department of Defense implemented Title 10, United States code, sections 1723 through 1733, that put a positive educational requirement on this series, however if an individual occupied a GS-1102 position with authority to award or administer contracts above the simplified acquisition threshold in DoD on or before September 30, 2000, are exempt from the educational requirement.

    Must participate in Direct Deposit

    A criminal history check will be completed on all selectees before hire date.  

    Permanent Change of Station (PCS) funds are not available for this position.

    ENLISTMENT CASH BONUSES:   Acceptance of technician position may affect any bonus and/or educational assistance that may be payable.  

    WORKING CONDITIONS:  Subject to moderate risks which require safety precautions. May be required to use safety hats, glasses, breathing apparatus, and shoes during on site visits.

    PHYSICAL EFFORT: Visits construction sites on a regular basis to check work progress, inspect for compliance with contract provisions, evaluate claims pertaining to changed site conditions, and resolve differences. Site visits require working around machines moving equipment, construction in progress, and involve walking, bending and climbing. Work requires ability to handle heavy workload, extreme pressure, and occasional long hours.

    If you are not a member of the Indiana Army National Guard, but are interested in applying for this position, please call the Indiana Army National Guard Recruiting Office at 800-GO-GUARD.  You can also view our website at

    If you are a male applicant who was born after 12/31/59 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency.


    Once the application process is complete, a review of your application will be made to ensure you meet the job requirements. To determine if you are qualified for this job, a review of your resume and supporting documentation will be made and compared against your responses to the occupational questionnaire. The numeric rating you receive is based on your responses to the questionnaire. The score is a measure of the degree to which your background matches the knowledge, skills and abilities required of this position.  If, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and or experience your score can and will be adjusted to more accurately reflect your abilities. Please follow all instructions carefully. Errors or omissions may affect your rating. 

    Please follow all instructions carefully.  Errors or omissions may affect your eligibility.


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    Explore the major benefits offered to most Federal employees at


    Under 32 USC 709, Veterans Preference does NOT apply. 

    For a complete list of Job Vacancy Announcements available at the Indiana National Guard, please visit our website at Joint Forces Headquarters, Human Resources.


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    The complete Application Package must be submitted by 11:59 PM (EST) on Tuesday, June 04, 2013. 

    To begin the process, click the Apply Online button to create an account or log in to your existing USAJOBS account. Follow the prompts to complete the assessment questionnaire. Please ensure you click the Submit My Answers button at the end of the process.
    Note: To return to a previously Saved or Incomplete application you may use the following link:
    To fax supporting documents you are unable to upload, complete this cover page using the following Vacancy ID: 892117.   Fax your documents to 1-478-757-3144.
    If you cannot apply online:
    1. Click the following link to view and print the assessment questionnaire
    View Occupational Questionnaire, and
    2. Print this 1203FX form to provide your response to the assessment questionnaire and
    3. Fax the completed 1203FX form along with any supporting documents to 1-478-757-3144. Your 1203FX will serve as a cover page for your fax transmission. 

    Please do not send/fax/courier/email any applications or supporting documentation to the Indiana National Guard Human Resource Office, you must apply on-line or fax your application to the fax number listed on this announcement with the prescribed Cover Letter. The Human Resource can only process materials received through USA Jobs.


    To apply for this position, you must provide a complete Application Package which includes:
    1. Your Résumé (Your resume MUST detail your length of basic and specialized experience that pertains to the job you are applying for)
    2. A complete
    Assessment Questionnaire (Your assessment questionnaire MUST contain an email address)
    3. Other supporting documents:

    • Transcripts (REQUIRED)


    Phone: (317)247-3460
    Agency Information:
    Indiana National Guard
    Joint Forces Headquarters-Indiana
    Human Resource Office
    2002 South Holt Road
    Indianapolis, IN


    Once the online questionnaire is received you will receive an acknowledgement email that your submission was successful. Based upon your score, you may be referred to the hiring official. If your name is referred to the hiring official, you may be contacted directly by that office for a possible interview.  You will receive notice via email or by mail, if no email address was provided by you during the application process, once this process is completed (generally 4-6 weeks).  

    You will be notified via email during the following phases of this announcement:

    1. Immediately after your application has been submitted.
    2. After the announcement has closed.
    3. After qualifications review, which will inform you if you have been referred to the selection official or not.
    4. Once a selection has been made. 

    If at any time you have questions concerning this Job Vacancy Announcement, please contact the Human Resources Specialist by email.  You email should contain the following information:  13-136-T-Army, CONTRACT SPECIALIST, and 892117.  The email can be sent to CHANNA.D.SWEET.MIL@MAIL.MIL.

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