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This Position Is No Longer Available

Job Title:  Electronic Research Administration (eRA) Program Manager
Department:  Department Of Health And Human Services
Agency:  National Institutes of Health
Job Announcement Number:  NIH-OER-SES-13-892198

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.
$119,554.00 to $179,700.00 / Per Year
Wednesday, June 05, 2013 to Thursday, July 18, 2013
Full Time - Senior Executive Service (SES)
1 vacancy in the following location:
Bethesda, MD United StatesView Map
Applications will be accepted from all qualified persons. Current SES employees, individuals with SES reinstatement eligibility, and SES Candidate Development Program graduates must apply to be considered for this position. (Applications will be accepted from U.S. Citizens and Non-Citizens as allowed by appropriations and statute.) *Additional Salary Information* Annual salary limit may change per OPM and OMB certification of the DHHS Performance Appraisal System.


The NIH is the premier biomedical research center for the world. Its 27 Institutes and Centers employ approximately 18,000 employees doing a vast array of jobs, all supporting efforts for a healthy nation. For information on the NIH mission, goals, and Institutes and Centers, visit NIH Overview.

The NIH is looking for dynamic and energetic leaders to join their current Senior Executive Service (SES) Corps.   Do you have what it takes to run an organization within the NIH? Are you at the point in your career when it is time to "give back"?  This is a great opportunity to have a tremendous impact on this country's healthcare and enjoy the benefits of working inside the Washington beltway at a campus located at the Medical Center Metro station. Become a part of an organization that touches the lives of every American! Are you looking for change that will provide you the opportunity to positively impact the lives of America's citizens? The NIH is an excellent, family friendly employer and an exciting place to work.


The Office of Extramural Research (OER) within the Office of the Director, National Institutes of Health is seeking exceptional candidates for the position of Electronic Research Administration (eRA) Program Manager.  This is a career Federal position in the Senior Executive Service (SES).  See “Duties” section for a list of the major responsibilities.


As part of the SES at NIH, you will be among a group of highly skilled executives, contributing to one of the most important missions in the Federal government:   improving the health of the Nation and saving lives.




  • This position requires completion of public financial disclosure report.


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This position offers a unique and exciting opportunity to provide executive leadership for comprehensive end-to-end electronic research administration (eRA) which is the IT Enterprise System that supports all NIH grants business, as well as numerous DHHS agency partners, other Federal agencies and the extramural grantee community.  The NIH extramural research program is the largest single source of funding for biomedical and behavioral research in the US, over 80% of the $30.9 billion NIH budget.  Research grants and cooperative agreements under this program currently total over 50,000 and support over 300,000 extramural scientists and research personnel at more than 3,000 institutions, domestic and foreign. 

The stakeholder scope of this position encompasses the global biomedical research community, the complex governance structures within NIH, the detailed aspects of grants processing procedures within the ICs and grantee organizations, the NIH business system managers, and managers within the DHHS Operating Divisions (OpDivs) and agencies that utilize the eRA systems.  eRA comprises two main IT interfaces for grants administration:  IMPAC II, the internal system used by NIH and other Federal staff; and eRA Commons, the external, secure, web-based NIH system available to the grantee community.

The eRA Program Manager has lead responsibility for the integration of other DHHS OPDIVs and into the eRA grants processing system., for which DHHS is the managing partner, is the central Federal electronic interface that allows organizations to electronically locate and apply for competitive grant opportunities from all Federal grant-making agencies.  He/she also provides policy development/guidance and program direction, and exercises Departmental authority over the eRA system at the Agency and Departmental levels.  As one of the President’s Management Agenda electronic government (e-Gov) initiatives, is the single access point for over 1,000 grant programs offered by the 26 Federal grant-making agencies.  eRA’s systems are the largest of four grant processing systems within the Federal government and eRA is designated as a DHHS Center of Excellence.

He/she provides leadership and oversight in eRA’s electronic capture, management, and protection of research grant-related data, maintaining the integrity of databases for use as appropriate by NIH and extramural communities through improved IT processes.  He/she promotes the use of innovative technologies to ensure eRA data and records are accurate, secure, properly managed and readily accessible.  He/She manages user expectations and perceptions, and is responsible for instituting a culture that can accept evolutionary change and enhancements in the eRA research administration system. 

He/She manages a budget of approximately $34 million and oversees a staff of 69 FTEs and approximately 175 contractors.  He/she exercises executive leadership to manage and ensure that all programs under his/her direction reflect the principles of workforce diversity; particularly, sensitivity to cultural diversity, race, gender, disabilities, and other individual differences and perspectives and how they enhance an organization’s effectiveness; and adherence to merit and ethics standards, concepts, and principles.


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This vacancy requires that you MUST submit a narrative response each of the Executive Core Qualifications and Professional/Technical Qualifications statements (see below).   If you do not submit this information by the closing date (11:59 PM ET), of the announcement, your application will not be considered.



Applicants must meet the requirements for the {insert series number} series, as defined by the U.S. Office of Personnel Management Qualification Standards Manual for General Schedule Positions which is available at:  


To qualify, candidates must have had senior level experience (GS-14/15 or equivalent) that meets the following mandatory qualification requirements.   The experience must have been at a sufficiently high level of difficulty to clearly show that you possess the knowledge, skills and abilities to perform the duties of this position.


You must submit a narrative statement individually responding to each of the Executive Core Qualifications (ECQs) listed below. The ECQs assess the broad executive skills needed to succeed in the Senior Executive Service (SES). The narrative should demonstrate the necessary level of management skills, characteristics, qualities, specialized knowledge, and technical competence that would indicate successful performance in the SES.  This evidence must include clear and concise examples that emphasize your level of responsibilities, scope and complexity of the programs managed, program accomplishments, policy initiatives, and level of contacts. The basic definition for each ECQ is supplemented by underlying Competencies which are the personal and professional attributes critical to successful performance in the SES.  Applicants need not address these Competencies individually in the narrative but they should be reflected in the related ECQ.


In addition to addressing the underlying Competencies, applicants should also incorporate the Fundamental Competencies which apply to each ECQ.  Since the Fundamental Competencies are cross-cutting, they should be addressed over the course of the ECQ narrative.  The Fundamental Competencies are:  Interpersonal Skills, Oral Communication, Integrity/Honesty, Written Communication, Continual Learning, and Public Service Motivation.


NOTE:  If you are currently serving under a career SES appointment, are eligible for reinstatement into the SES or have successfully completed an SES Candidate Development Program approved by the Office of Personnel Management, you DO NOT need to address the ECQs.  However, you must still provide the narrative response to the Professional/Technical Qualifications (PTQs) listed below following the ECQs.


HOW TO WRITE YOUR ECQS:  Information on addressing the Executive Core Qualifications (ECQs), including the definitions of the ECQs and the Competencies associated with the ECQs, and how to write effective ECQ statements, is available in OPM’s “Guide to SES Qualifications.”  When addressing the ECQ and PTQ requirements, please use the first person as you assess and describe your leadership qualifications. (e.g., [In 2009 I led XYZ organization] NOT [In 2009 Mr. Doe led the XYZ organization]).   Do not exceed more than TWO pages for each ECQ.

ECQ 1 - Leading Change:  This core qualification involves the ability to bring about strategic change, both within and outside the organization, to meet organizational goals.  Inherent to this ECQ is the ability to establish an organizational vision and to implement it in a continuously changing environment.

ECQ 2 - Leading People:  This core qualification involves the ability to lead people toward meeting the organization's vision, mission, and goals.  Inherent to this ECQ is the ability to provide an inclusive workplace that fosters the development of others, facilitates cooperation and teamwork, and supports constructive resolution of conflicts.

ECQ 3 - Results Driven:  This core qualification involves the ability to meet organizational goals and customer expectations.  Inherent to this ECQ is the ability to make decisions that produce high-quality results by applying technical knowledge, analyzing problems, and calculating risks.

ECQ 4 - Business Acumen: This core qualification involves the ability to manage human, financial, and information resources strategically.

ECQ 5 - Building Coalitions:  This core qualification involves the ability to build coalitions internally and with other Federal agencies, State and local governments, nonprofit and private sector organizations, foreign governments, or international organizations to achieve common goals.

NOTE: Responses to ECQs must not exceed 10 pages typed 12 point font and must be in narrative form, addressing each ECQ individually.  For more detailed information and samples please see the OPM link Guide to SES Qualifications.


In addition to the Executive Core Qualifications listed above, candidates must possess experience at the senior level (GS-14/15 level or equivalent) in the following job-specific Professional/Technical Qualifications (PTQs).  The PTQs measure technical expertise required by this position.  You must submit a narrative statement individually responding to each of the PTQs listed below.




1.     Ability to manage IT systems in a large, complex organization that provided an advanced level of IT project management.


2.     Project Management Certification and/or comparable experience that provided an advanced level of general project management.


3.     Ability to lead an organization within a complex budget and governance structure.


4.     Ability to manage a diverse and highly qualified workforce.





We use a multi-step process to evaluate and refer applicants:

  1. Minimum requirements:  Your application must show that you meet all requirements, including the education and/or experience required for this position.  You may be found ‘not qualified’ if you do not possess the minimum competencies required for the position.  If your application is incomplete, we may rate you as ineligible.
  2. Rating:  A panel of Senior Executives will review your application and evaluate your qualifications for this position based on the information in your application.  Interviews will be at the discretion of the panel and/or selection official.  Your application will be rated, based on the extent and quality of your experience, education, and training relevant to the duties of this position.
  3. Referral: If you are among the top qualified candidates, your application will be referred to a selection official for consideration and possible interview.


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We offer a workplace that is respectful, fair, and values diversity.  Our comprehensive benefits are very generous - helping you to reach your personal goals by supporting your professional growth, health, well-being, and your family needs.  


The following links will navigate you to the Federal government’s generous benefit packages such as annual, sick and holiday leave, health insurance, and a Thrift Savings Plan with matching contributions.  For more information, check out New Employee Benefits and OPM’s website for Employee Benefits.


We are located in Bethesda, MD; our campus is adjacent to downtown Bethesda, MD, at the Medical Center Metro station, and close to shops, walking trails, and restaurants.


Travel and Transportation expenses may be authorized in accordance with applicable Federal Travel Regulations governing the relocation of current Federal employees and new appointees.


A one-year probationary period must be served by the individual selected if not currently or previously in the career Senior Executive Service.


Public Health Service Commissioned Officers interested in performing the duties of the position within the Commissioned Corps may apply. 

Standards of Conduct/Financial Disclosure:  The National Institutes of Health inspires public confidence in our science by maintaining high ethical principles.  NIH employees are subject to Federal government-wide regulations and statutes as well as agency-specific regulations described at the NIH Ethics website.  We encourage you to review this information.  This position requires the incumbent to complete a public financial disclosure report prior to the effective date of the appointment.

Equal Opportunity Employment:  Equality is held as one of the most important values here at NIH.  Selection for this, and any other position, will be based solely on merit.  NIH does not discriminate on the basis of race, color, religion, sex, national origin, politics, marital status, sexual orientation, physical or mental disability, age or membership or non-membership in an employee organization.


If you are a hearing impaired individual seeking assistance with the application process, you may contact the Human Resources Specialist listed in this announcement by phoning a relay operator at 1-800-735-2258.  For additional information see Maryland Relay or AT&T Relay.


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Applicants must submit application materials ELECTRONICALLY by the Closing Date of the announcement to the following email address:


Your application, regardless of the format must describe your job related qualifications pertinent to this position. The announcement number must be entered on the first page of your application. Please submit:

(1) Resume. Applicants must provide names, titles, and phone numbers of five references.  Do not include your date of birth or Social Security Number on application materials.

(2) Supplemental narrative statements addressing the Professional Technical Qualifications (PTQs). The supplemental statements should not exceed two (2) pages per PTQ response.  For example, if there are three (3) PTQs, the supplemental statements should not exceed six (6) pages.

(3) A narrative statement addressing each of the ECQs. Narrative statements must not exceed ten (10) pages.

(4) An SF-50, Notification of Personnel Action documenting your position, title, series, grade and eligibility if you are: a current or former federal employee with reinstatement eligibility, or a current or former SES member

(5) A certificate/document indicating OPM’s approval of your ECQs if you are a graduate of the Candidate Development Program.

NOTE: Applicants who fail to submit all information and documents (i.e., an appropriate form of application, Executive Core Qualifications and Professional/Technical Qualifications narrative) WILL NOT receive consideration for the position.


Please do not submit unsolicited material such as publications, personal endorsements, performance appraisals, award certificates, proof of Veterans' Preference, etc., as these items will not be included in the rating process and will be discarded.  (Veterans’ Preference does not apply to positions in the Senior Executive Service.)  All application materials are subject to the provisions of the Privacy Act and become the property of the Department of Health and Human Services.  Any additional information needed will be requested prior to appointment. 




This announcement is located on the NIH Home Page under “Executive Careers.”  Additional information regarding the NIH may be found at the NIH website.  NOTE:  Failure to comply with the required application procedures will result in non-consideration of your application.

Contact Information:

Brenda Fogel


TDD: 301-594-8942


Or write:

Department Of Health And Human Services/National Institutes of Health
31 Center Drive, MSC 2272
Bldg 31; Room 4B39

Reasonable Accommodation Policy Statement

Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate.  Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly.  Determinations on requests for reasonable accommodation will be made on a case-by-case basis.




Brenda J. Fogel
Phone: (301)451-7338
TDD: 1-800-735-2258
Agency Information:
National Institutes of Health
2115 E Jefferson St
Bethesda, MD


You will receive an email informing you of the receipt of your application.  Applicants who are determined to be highly qualified by the Search Committee will be referred to the selecting official for further consideration and possible interview, at which time you will be contacted. All applicants will be notified via email of the outcome of their applications.

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