This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Administrative Technician (OA) - NIAID - MP

Department:Department Of Health And Human Services

Agency:National Institutes of Health

Job Announcement Number:NIH-NIAID-MP-13-884652

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$31,315.00 to $50,431.00 / Per Year

OPEN PERIOD:

Wednesday, May 15, 2013 to Tuesday, May 21, 2013

SERIES & GRADE:

GS-0303-05/07

POSITION INFORMATION:

Full Time - Permanent

PROMOTION POTENTIAL:

07

DUTY LOCATIONS:

1 vacancy in the following location:
Hamilton, MT United StatesView Map

WHO MAY APPLY:

Status Candidates (Merit Promotion and VEOA Eligibles)

JOB SUMMARY:

The NIH is the premier biomedical research center for the world. Its 27 Institutes and Centers employ approximately 18,000 employees doing a vast array of jobs, all supporting efforts for a healthy nation. For information on the NIH mission, goals, and Institutes and Centers, visit NIH Overview.

This position is located in the National Institute of Allergy and Infectious Diseases (NIAID), Office of the Director, Office of Science Management and Operations, Office of Administrative Services, Intramural Administrative Management Branch, in the Rocky Mountain Laboratories, Hamilton, MT.

KEY REQUIREMENTS

  • Time in grade met within 30 days of closing date.
  • Position is subject to a background investigation.

DUTIES:

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If selected for this position, you will perform the following duties: 

Perform general office support duties such as receiving and directing visitors; developing and maintaining filing systems; responding to inquiries and requests from senior officials and staff members and responsible for logs and reports.

 

Perform procurement and budgeting functions such as monitoring and acquiring office supplies for the workplace, ensuring adequate stock of all purchases, and reordering supplies as appropriate. Track procurement requests and reconcile deliveries with requests.

 

Provide technical assistance to the AOs in the formation and development of budget estimates.  Monitors the use and rate of expenditures of select items in program budgets.

  

Perform a variety of human resource related duties to include preparation of personnel packages and updates, assistance with the recruitment process, assistance with in-and-out processing of staff, and maintenance of updated reports on personnel actions in progress, as well as those actions projected to occur.  Prepare personnel actions for performance increases, awards, and other actions.

 

Perform various office automation tasks using various software applications, such as word processing, spreadsheets, and presentation software to prepare documents for other employees. 

  

Perform travel and timekeeping functions. Reconcile and maintain current records to assure accuracy, up-to-date record keeping and accountability in the event of an audit.  Advise appropriate managers of time and leave problems. Serve as the travel system representative. 

 

At the GS-05 or GS-06 level, you will essentially perform the same duties as described at the full performance level above, however duties are less complex and will be performed under closer supervision with more detailed guidance.


QUALIFICATIONS REQUIRED:

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For the GS-05: 

 

You must demonstrate in your resume at least one (1) year of specialized experience equivalent to at least the GS-4 level in the Federal service obtained in either the private or public sector, performing the following types of tasks: performing clerical tasks related to monitoring and maintaining office files; performing timekeeping duties; receiving and directing telephone calls and visitors; responding orally to inquiries and requests for information; and interacting with staff from administrative and payroll offices to resolve pay issues. 

 

OR 

 

Have completed 4 years of education above high school.

 

OR 

 

Have a combination of post high school education and experience that meets 100% of the qualification requirements for this position.

 

For the GS-06:

 

You must demonstrate in your resume at least one (1) year of specialized experience equivalent to at least the GS-5 level in the Federal service obtained in either the private or public sector, performing the following types of tasks: researching and furnishing information for recurring questions; providing logistical assistance for office moves, telecommunications, and key/lock requests; providing various office support service and resolving problems, such as telephone services, tracking/coordinating general building service calls/requests; and tracking budgetary transactions.

 

For the GS-7:

 

You must demonstrate in your resume at least one (1) year of specialized experience equivalent to at least the GS-6 level in the Federal service obtained in either the private or public sector, performing the following types of tasks: coordinating travel activities and maintaining reports on travel activities for the organization; coordinating the logistics for special events; gathering, monitoring and accessing data for use in budget allocations; reviewing expenditures of funds; identifying and developing methods to track budget expenditures or other related data; and providing guidance and advice in various administrative areas.

 

In addition: This position requires the skills of a qualified typist.  You must be able to type at least 40 words per minute.

 

View Assessment Questions


If you qualify on the basis of education in lieu of experience, you must submit a copy of your transcripts (or a list of your courses including titles, credit hours completed, and grades). Unofficial transcripts will be accepted in the application package; however, official transcripts will be required prior to receiving an official offer. Click here for information on Foreign Education.

Males born after December 31, 1959 must be registered with Selective Service.

HOW YOU WILL BE EVALUATED:

Evaluation Method


BENEFITS:

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The federal government offers a comprehensive benefits package including vacation, sick leave, holidays, life insurance, health benefits, and participation in the Federal Employees Retirement System.  For more information, check out New Employee Benefits at NIH and OPM's Employee Benefits Information.

OTHER INFORMATION:

We are unable to pay relocation expenses.

 

A one-year probationary period may be required upon selection/ placement.

 

A newly appointed or reappointed employee may receive service credit for prior work experience or active duty uniformed service that otherwise would not be creditable for the purpose of determining his or her annual leave accrual rate. All creditable service must be directly related to the duties of the position being filled and decisions to allow for such credit must be finalized prior to the selectee’s entrance on duty. The use of this service credit incentive is at the discretion of the selecting official and service credit is granted only for a position deemed hard-to-fill.

 

NIH may repay certain outstanding Federally-insured student loans to facilitate the recruitment and retention of highly qualified people. Recipients will be determined on a case-by-case basis based on organizational need, specific case justification, and budget limitations.

 

Additional selections may be made through this vacancy announcement. The National Institutes of Health participates in the USCIS Electronic Employment Eligibility Verification Program (E-Verify). E-Verify helps employers determine employment eligibility of new hires and the validity of their Social Security numbers. The NIH maintains a tobacco free work environment and campus.



HOW TO APPLY:

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Submission of a resume alone IS NOT a complete application. You must provide a complete online Application Package which includes:

  • Your Resume (Please provide sufficient details in your resume to enable us to determine if you meet the requirement for qualifying experience (as stated in the Qualifications section) and to support your answers to the online questionnaire. Providing insufficient details in your resume may result in a lower or ineligible rating.)
  • A complete Assessment Questionnaire, View Assessment Questions.
  • Other required supporting documents (See the Required Documents section for any additional forms and/or supplemental materials required.)
  • If you would prefer to submit a Curriculum Vitae (CV) for consideration, you may submit a skeletal online resume and Fax your CV. Submission of a resume/CV alone IS NOT a complete application. You must complete the online questionnaire that will appear when you begin your application on USAJOBS. (See the Required Documents section for any additional forms and/or supplemental materials required.)

To begin the online application process, click the "Apply Online" button at the bottom of this screen to log in to your existing USAJOBS account or to create an account if you do not already have one.

  • Follow the prompts to complete the Assessment Questionnaire. Please ensure you click the "Submit My Answers" button at the end of the process.
  • To fax supporting documents you are unable to upload, you must use the fax coversheet found at http://staffing.opm.gov/pdf/usascover.pdf . Include the vacancy announcement number for the job to which you are applying, 884652. Fax your documents to 1-478-757-3144.

If you have questions or require reasonable accommodation during the application process, please contact the HR staff member listed below. If you cannot apply online, these are the steps to follow:

  1. Click the following link to view and print the assessment questionnaire View Occupational Questionnaire, View Occupational Questionnaire.
  2. Print this 1203-FX form to provide your response to the occupational questionnaire http://www.opm.gov/forms/pdf_fill/OPM1203fx.pdf.
  3. In Section 25 of the Occupational Questionnaire, you may notice that the numbering restarts with number one. When entering your responses on the 1203-FX form please continue to enter your responses on the next available number within this section. The numbers on the 1203-FX will not match the Occupational Questionnaire once it restarts with number one. This issue has been identified and will be resolved as soon as possible.
  4. Fax the completed 1203-FX form along with any supporting documents to 1-478-757-3144. Your 1203-FX will serve as a cover page for your fax transmission.

NOTE: Faxing paper applications will overwrite your prior online application responses and may result in you being found ineligible.

If you have difficulties with hearing and are seeking assistance, please call a relay operator at 1-800-735-2258 or visit Maryland Relay or AT&T Relay.

For technical difficulties, contact HR Systems Support between 8 AM and 4:30 PM ET Monday through Friday at 301-451-1436 or hrsystemssupport@mail.nih.gov.

Additional Information on How to Apply

Information on Reasonable Accommodation

We encourage you to verify that your application is complete. Log into your USAJOBS account, https://my.usajobs.gov/Account/Login, select the Application Status link and then select the more information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process. To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.



REQUIRED DOCUMENTS:

The following information must be received by 11:59pm ET on the closing date of the announcement, Tuesday, May 21, 2013.

  1. Resume via USAJOBS.
  2. Responses to online questionnaire.
  3. If applicable, supporting documentation (including DD214 to support Veterans' Employment, CTAP/ICTAP, Schedule A, or other information requested in the announcement such as transcripts). To ensure your information is secure, please block out any Social Security numbers (SSNs). Clean copies may be requested if you are hired.
  4. If submitting a copy of your Notification of Personnel Action (SF-50), or equivalent, submit one that shows the effective date of your current position and the full performance level. You may obtain a copy of your SF-50 from your HR Office or, if you are an HHS employee, from eOPF. If you have separated from Federal Government employment, you may obtain a copy of your SF-50 via: National Personnel Records Center, Annex, 1411 Boulder Boulevard, Valmeyer, IL, 62295; FAX - 618-935-3014; Email CPR; or visit the National Archives Website.

AGENCY CONTACT INFO:

Laverne Coleman
Phone: (301)402-3942
Email: COLEMAL1@MAIL.NIH.GOV
Agency Information:
National Institutes of Health
2115 E Jefferson St
Bethesda, MD
20892

WHAT TO EXPECT NEXT:

Within 15 business days of the closing date, Tuesday, May 21, 2013, you may check your status online at USAJOBS We will update your status after each key stage in the application process has been completed.

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Job Announcement Number:

NIH-NIAID-MP-13-884652

Control Number:

343570000