This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Office Assistant

Department:Department Of Agriculture

Agency:Natural Resources Conservation Service

Job Announcement Number:OH-13-891505-SY

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.


$32,138.00 to $46,569.00 / Per Year


Monday, May 20, 2013 to Tuesday, June 04, 2013




Full Time - Permanent




1 vacancy in the following location:
Chillicothe, OH United StatesView Map


United States Citizens


The Natural Resources Conservation Services provides leadership in a partnership effort to help conserve, maintain, and improve our natural resources and environment.

This position is located in the USDA-NRCS Area Office in Chillicothe, Ohio. The incumbent is supervised by the Assistant State Conservationist for Field Operations.




Natural Resources Conservation Service (NRCS) is known worldwide for its accomplishments and innovations in conservation. The employees of NRCS are recognized for their talent, dedication, and ingenuity in making the agency's programs work as they take necessary steps to reduce erosion, protect wildlife, promote good land use, and other measures to preserve the Nation's natural resources for future generations. Join us in protecting and conserving natural resources on America's private lands! 


This announcement is open to all U.S. citizens. Those with Competitive Status and those with special hiring eligibility should also apply to announcement OH-13-89134-SY (MP) that runs concurrent with this announcement. Only one position for each location is being filled between the two announcements.


  • U.S. Citizenship Required
  • A valid driver's license is required
  • Subject to security and background investigation


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Assists field office staff with Farm Bill contracts. Reviews Farm Bill contracts, assembles documentation, contracts and obtains growers certification, prepares necessary documents required for payment approval, confirms vendor information, payment limitation, and eligibility, and maintains payment database.


Assists the District Conservationist (s) with tracking the progress by maintaining a database of contracts, practices, scheduled dates, and financial commitment and expenditures for multiple Farm Bill programs.


Work with the NRCS Ohio State Office, Financial Management Staff in order to resolve problems that require assistance or greater expertise.


Provide administrative support to field offices with annual status reviews and Food Security Act compliance reviews, by gathering maps, verifying crop history, Highly Erodible Land status and past determinations.

Uses various agency specific software computer systems and financial computer systems to assist with the “open obligation review” process.

Performs other duties as assigned.



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Grade 05: Qualifying experience for the GS-5 level includes 1 year of specialized experience equivalent to the GS-4. Specialized experience is experience that equipped the applicant with the particular knowledge, skills, and abilities (KSAs) to perform successfully the duties of the position as described above, and that is typically in or related to the position to be filled. Examples are providing general clerical support (i.e., greeting visitors, maintaining files, and typing routine correspondence); or gathering program data or information following routine search procedures.

SUBSTITUTION OF EDUCATION FOR EXPERIENCE: The experience requirements for the GS-5 level may be met by completion of a bachelor's degree or four years of education above high school.

COMBINING EDUCATION AND EXPERIENCE: Equivalent combinations of successfully completed post high school education and specialized experience may be used to meet the total experience requirements.

Grade 06: Qualifying experience for the GS-6 level includes one (1) year of specialized experience equivalent to the GS-5 level. Specialized experience is experience that equipped the applicant with the particular knowledge, skills, and abilities (KSAs) to perform successfully the duties of the position as described above, and that is typically in or related to the position to be filled. Examples are receiving and processing documents and data/statistical information in accordance with established procedures; reviewing documents and reports for completeness and entering information into an automated tracking system; or performing database file searches.

SUBSTITUTION OF EDUCATION FOR EXPERIENCE: The experience requirements for the GS-6 level may be met by completion of 6 months of graduate level education that is directly related to the work of the position.

COMBINATION OF EDUCATION AND EXPERIENCE: Equivalent combinations of successfully completed education and experience may be used to meet the experience requirements.

Credit will be given for appropriate qualifying unpaid experience or volunteer work such as community, cultural, social service, and professional association activities on the same basis as for unpaid experience.  To receive proper credit for unpaid experience or volunteer work, fully describe your responsibilities and show the actual time (years, months, and hours per week) spent in such activities.  

Once the application process is complete and the job announcement closes, a review of your application will be made to ensure you meet the job requirements. To determine if you are qualified for this job, a review of your resume and supporting documentation will be made and compared against your responses to the occupational questionnaire. The numeric rating you receive is based on your responses to the questionnaire. The score is a measure of the degree to which your background matches the knowledge, skills and abilities required of this position.  If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and or experience your score can and will be adjusted to more accurately reflect your abilities. Please follow all instructions carefully. Errors or omissions may affect your rating.


Your application will be evaluated based on your responses to the on-line questions, specialized experience documented in your on-line resume, and college transcripts.  Upon evaluation, under the Federal Service’s Category Ranking procedures you will be placed in one of three categories in descending order: 

Best Qualified:  Applicant possesses all of the job related competencies identifies as important for successful job performance.

Well -Qualified:  Applicant possesses a majority (i.e., more than half) of the job related competencies needed for successful job performance.

Qualified:  Applicant meets the basic eligibility and minimum qualification requirements, but does not meet the definition of Well-Qualified or Best Qualified describe above.

After the vacancy announcement closes, applications are evaluated against the questionnaire responses and placed in the appropriate quality group. The best qualified group is the first to be referred to the hiring facility for further consideration and possible interview.  The remaining groups may be referred based on the number of applicants available.  The Selecting Official determines with a merger of listing is needed to add more qualified candidates for their consideration. 

If materials are not received, your application will be evaluated solely on the information available and you may not receive full consideration or may not be considered eligible.  All the information you provide may be verified by a review of your resume and questionnaire responses.  Background checks, reference checks and other means, such as the interview process may be used to validate eligibility and scoring.  Any exaggeration of your experience, false statements, or attempts to conceal information may be grounds for not hiring you or for removal after employment begins.

As part of the application process, applicants will be required to complete and submit an occupational questionnaire.  To preview this questionnaire and determine if your experience matches the skills required for this position, click the following link:  View Assessment Questions 


Your qualifications will be evaluated on the following compentencies (knowledge, skills, abilities and other characteristics).  You do not have to respond to the KSA's separately, but your resume should contain sufficient information to demonstrate possession of the KSA's.

1. Knowledge of specific and differing program principles in order to collect, interpret, categorize information.

2. Knowledge of a range of automated systems in order to provide support .

3. Skill in working and communicating effectively with others orally.

4. Skill in applying analytical and evaluative techniques in gathering and reviewing information. 


Your resume and responses to the self-assessment questions are an integral part of the process for determining your qualifications for the position.  Therefore, you must support your responses to the self-assessment questions by providing examples of past and present experience in your resume.


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USDA/NRCS offers a comprehensive benefits package. This link provides an overview of the benefits currently offered:



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To apply for this position, you must complete the occupational questionnaire and submit the documentation specified in the Required Documents section below.

The complete application package must be submitted by 11:59 PM (EST) on Tuesday, June 04, 2013 to receive consideration.

  • To begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire.
  • Click the Submit My Answers button to submit your application package.
  • It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date.
  • To verify your application is complete, log into your USAJOBS account,, select the Application Status link and then select the more information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process.
  • To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete. 



The following documents are required:

  • Résumé or application.  (We encourage you to use the USAJOBS resume builder to speed the application process. Although we do not require a specific format, certain information is required to determine if you are qualified, i.e. hours worked per week for each job list agency, salary, supervisor's contact information and indicate month/day/year employment began and ended).
  • College Transcripts to support Education requirements: if applying based on education (photocopies or online printouts are acceptable and must be legible). 
  • Responses to the online questionnaire
  • Veterans Preference documentation if applicable (DD-214 or equivalent, SF-15 and VA Letter, etc, as appropriate)

If your application package does not contain all required documents, you may lose consideration for the position.  

Faxing Applications or Supporting Information:

 You are encouraged to apply online. Applying online will allow you to review and track the status of your application.

NOTE: If you applied online and your application is complete, do not fax the paper application (1203FX) as this will overwrite your prior online responses and may result in you being found ineligible.

If you completed the occupational questionnaire online and are unable to upload supporting document(s):

  1. To fax your documents, you must use the following cover page and provide the required information. The Vacancy ID is 891505.
  2. Fax your documents to 1-478-757-3144.

If you cannot complete the Application Package online, you may fax all of your materials. The complete application package must be submitted by 11:59 PM (EST) on Tuesday, June 04, 2013. to receive consideration. Keep a copy of your fax confirmation in the event verification is needed.

To complete the occupational questionnaire and submit via fax:

  1. Click the following link to view and print the occupational questionnaire.  View Occupational Questionnaire
  2. Print the 1203FX form, follow the instructions and provide your responses to the occupational questionnaire items
  3. Fax all six pages of the completed 1203FX form along with any supporting documents to 1-478-757-3144. Your 1203FX will serve as a cover page for your fax transmission.


Shirley Yarbrough
Phone: (614)255-2509
Agency Information:
200 North High Street
Room 522
Columbus, OH


Once the online occupational questionnaire is received you will receive an automated acknowledgement email that your submission was successful.   After a review, you will be notified of your qualification status and referral or non-referral to the hiring official for further consideration.   If further evaluation or interviews are required you will be contacted. 

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