The Congressional Research Service (CRS) seeks an Administrative Support Clerk for the American Law Division to provide frontline client service to callers and visitors and administrative support to the division.
Within CRS, the American Law Division's work addresses all legal questions that arise in a legislative context or are otherwise of interest to Congress. Some issues relate to the institutional prerogatives of Congress under the Constitution. Other questions involve constitutional and legal principles of statutory analysis that cross legislative policy areas, such as federalism, commerce powers and individual rights. The Division also focuses on the intricacies of legal precedent and statutory construction as they relate to business, crime, the environment, civil rights, international law and other issues. CRS is an arm of Congress. Its reports and memoranda, while not legally binding, are used by Members and committees of Congress in their legislative deliberations and decision making. More information about CRS is available on the CRS Careers website.
The ideal candidate will be proficient in Microsoft Office Suite applications, have knowledge of client relationship management software and systems, be able to provide excellent customer service, and must exercise sound judgment.
The selectee will provide administrative and clerical support to division staff and managers, perform specialized data entry and data management-related tasks, prepare and draft a variety of correspondence and other written materials using standard word processing software, and maintain official administrative files and records. The selectee's duties will include greeting, screening, and referring visitors; taking and delivering telephone messages; and referring callers to division staff. The selectee will also be responsible for handling routine inquiries relating to office support services, supplies, equipment, forms, and administrative approval processes and procedures.
CRS works exclusively for the United States Congress, providing policy and legal analysis to committees and Members of both the House and Senate, regardless of party affiliation. As a legislative branch agency within the Library of Congress, CRS has been a valued and respected resource on Capitol Hill for nearly a century.
CRS is well known for analysis that is authoritative, confidential, objective and nonpartisan. Its highest priority is to ensure that Congress has immediate access to the nation's best thinking on public policy issues of interest to its Members and Committees.
Provides frontline customer service to callers and visitors and frontline administrative support to office or division staff. Greets, screens and refers visitors; takes and delivers telephone messages; refers callers; and locates office or division staff. Answers routine inquiries relating to office support services, supplies, equipment, forms, and administrative approval processes and procedures.
Assists with preparation of official travel and training arrangements for office or division staff. Contacts persons and groups inside and outside the agency to schedule, arrange, and confirm meetings for senior level managers. Reserves conference rooms for meetings, briefings, and other appointments. Assists in the receipt and distribution of mail and other incoming materials. Assembles documents and compiles kits, packets, and/or other materials. Ensures proper operating levels of office supplies and monitors and maintains operability of office equipment. Places and tracks requests for custodial and other LC support services. Tracks status of office or division staff (e.g., supervisory coverage; lists of employees teleworking, on leave, or otherwise away from the office), and prepares and distributes daily attendance rosters and other staff listings. May serve as the office or division's backup timekeeper.
Performs data entry and other information and data management-related tasks using standard spreadsheet software, specialized databases, and/or automated tracking systems. Monitors CRS's automated client relationship management system and assigns requests following request management protocols. Tracks information and research products in CRS's desktop publishing system, ensuring they are cleared through official review processes and are properly assigned to editors. Uses standard word processing software to prepare and draft a variety of correspondence and other written materials. Processes cleared electronic communications for web publication.
Maintains the organization and appearance of office or division hard copy files and undertakes quality control of electronically scanned records. Makes determinations as to the consolidation, reclassification, and archiving of filed material. Performs electronic scanning of paper records and maintains up-to-date master files of administrative materials.