This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Administrative Assistant (CYS)

Department:Department of the Army

Agency:Army Installation Management Command

Job Announcement Number:WENAFBW13890445

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$12.00 to $12.00 / Per Hour

OPEN PERIOD:

Friday, May 10, 2013 to Tuesday, May 14, 2013

SERIES & GRADE:

NF-0303-02

POSITION INFORMATION:

Part Time 20 hours - Permanent

PROMOTION POTENTIAL:

02

DUTY LOCATIONS:

1 vacancy in the following location:
White Sands Missile Range, NM United StatesView Map

WHO MAY APPLY:

US Citizens and Non Citizens

JOB SUMMARY:

U.S. Army Family and Morale, Welfare and Recreation (F&MWR) is committed to providing the WSMR community with quality of life programs to meet family, leisure and recreational needs.

PLEASE ENSURE THAT YOU READ THIS ENTIRE ANNOUNCEMENT. SPECIFICALLY, THE “REQUIRED DOCUMENTS” SECTION. FAILURE TO PROVIDE “ALL” REQUIRED DOCUMENTS WILL RESULT IN A “NON-ELIGIBLE”  RATING.

White Sands Missile Range is known as the birthplace of America’s Missile and Space Activity and is located in the Tularosa Basin of south-central New Mexico at the base of the beautiful Organ Mountains. The Tularosa Basin is known for hot summers and mild winters. We have a wide variety of sporting activities; camping, fishing, boating, hiking, skiing, and hunting. Local wildlife includes oryx, deer, cougar, coyote, rattlesnake, tarantula, scorpion, elk, turkey, bear, and wild boar in the mountain areas.

Enjoy Administrative Assistant work and working with children! Start your career with the Government at our White Sands Middle School Teen Center. Duties will include greeting parents and children when they arrive at the Center. Accepting payment from customers and entering data into our CYMS system. You'll provide administrative support including typing and word processing. You'll be using a large variety of office equipment to prepare correspondence, memos, and briefings. You'll maintain records and files.

KEY REQUIREMENTS

  • Direct Deposit is required.
  • Social Security card is required.
  • If claiming a Preference (Military Spouse Preference,
  • Involuntarily Separated Military, Current/Former NAF Employee,
  • or Outside Applicant Veteran), proof must be attached.

DUTIES:

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Receives children, youth, parents, and other visitors in a courteous manner. Answers telephones, ascertains nature of call and directs caller to appropriate staff, takes a message or personally provides desired information. Provides customer service expected in a "First Choice" organization.
Utilizes an electronic cash register system and calculator to compute and record individual transactions for customers and to enter data into predefined categories for regulatory signed statistical reports and tracking of income data as it pertains to the CYS program as required. Inputs data into CYMS as required.
Provides administrative support including typing/word processing, mail preparation, copying, distribution, telephone calls, and travel orders for CYS personnel.
Using office automation equipment and word processing software, prepares a variety of correspondence, memorandums, briefings and Daily Activity and other reports required for day-to-day operation. Refers to agency regulations, flip charts, dictionaries, and other typical office reference materials to ensure proper format, grammatical accuracy, and correct spelling.
Maintains records, files, statistical data, and suspense system. Initiates Civilian Personnel actions and helps track background clearance checks. Assists in maintaining leave records, and time and attendance records. Prepares invoices, supply and equipment requests. Uses E-Mail to send and retrieve messages.
Understands and articulates policies relating to patron fees, waiting lists and program events. Coordinates vacancies and reservations for the hourly care program as required. Works cooperatively with Resource and Referral to track program vacancies and occupancy rates as required.
Ensures risk management procedures (i.e., abuse prevention, identification, and reporting procedures; accident prevention, etc.) are followed.
Monitors supplies and resources. Orders office supplies. Assists in facility key control.


QUALIFICATIONS REQUIRED:

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Qualification Requirements:
1. Skill in operating a manual or electric typewriter and current automation system and software (Microsoft Windows, Word, Power Point, Excel) required.
2. Must be able to type 40 wpm. This must be entered on your resume.
3. Knowledge of grammar, spelling, capitalization and punctuation and composition techniques needed to accurately type a variety of material from written sources or voice recordings.
4. Possess the ability to communicate effectively orally and in writing.


Conditions of employment:
1. You must meet all qualification requirements by the closing date of this announcement.
2. E-Verify: If you are selected for this position, the documentation that you present for purposes of completing the Department of Homeland Security (DHS) Form I-9 will be verified through the DHS "E-Verify" system. Federal Law requires DHS to use the E-Verify system to verify the employment eligibility of all new hires, and obligates the new hire to take affirmative steps to resolve any discrepancies identified by the system as a condition of continued employment.  The U.S. Department of Army is an E-Verify Participant.
3.  All required background checks of AR 215-3 must be successfully completed and maintained, to include Childcare as required.
4.  Satisfactory completion of a National Agency Check and Inquiries (NACI) and/or Childcare National Agency Check and Inquiries (CNACI) that will be initiated prior to appointment to a NAF position.
5. You will be required to show Social Security card upon appointment to a NAF position.
6. Incumbent may be required to work overtime, shift work, and/or work on rotating shifts to provide coverage on evenings, weekends, and holidays.
7. Conversion of employment category, from regular part time to regular full time, may be accomplished without further competition in accordance with AR 215-3.
8. Successful completion of prescribed training is required.
9. Must demonstrate the ability to speak, read, write, and understand English sufficiently to execute job requirements.

HOW YOU WILL BE EVALUATED:

Credit will be given for appropriate unpaid experience or volunteer work.


BENEFITS:

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OTHER INFORMATION:

To claim Military Spouse Preference you must have been married to the sponsor prior to the reporting date on the orders. And, your resume/supplemental data must clearly show your entitlement and you must attach a copy of your Sponsor’s Orders. Refusal of a military spouse to participate in established recruitment procedures (e.g. interview, KSA's, where required, etc.) is considered a declination of employment and is a basis for termination of SEP entitlement for the current PCS of the sponsor. 
To successfully claim veteran's priority consideration,
your resume/supplemental data must clearly show your entitlement. Please review the information listed under the Other Requirements link on this announcement or review our on-line Job Application Kit.  
The Department of the Army provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the servicing civilian personnel unit. Requests for reasonable accommodation are made on a case-by-case basis. 
Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the Government interest.  
The Department of Army Nonappropriated Fund Instrumentalities are an equal opportunity employer.



HOW TO APPLY:

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To apply for this position, you must provide a complete Application Package which includes:
1. Your Résumé

2. DA 3433-2 found @ http://armypubs.army.mil/eforms/pdf/A3433_2.pdf

3. Additional Required Documents (see Required Documents section below)
The complete Application Package must be submitted by 11:59 PM (EST) on the closing date reflected on the announcement.
To begin the process, click the Apply Online button to create an account or log in to your existing USAJOBS account. Follow the prompts to complete the occupational questionnaire. Please ensure you click the Submit My Answers button at the end of the process.
Note: To return to a previously Saved or Incomplete application you may use the following link:
https://applicationmanager.gov/. After applying, return to Application Manager or your member account in USAJOBS to see the status of your application, including any messages that may have been sent to you.

If you cannot apply online: 
1. Click the following link to view and print the occupational questionnaire View Occupational Questionnaire,
2. Print this 1203FX form to provide your response to the occupational questionnaire
http://www.opm.gov/forms/pdf_fill/OPM1203fx.pdf, and 3. Fax the completed 1203FX form along with any supporting documents to (478)757-3144. Your 1203FX will serve as a cover page for your fax transmission.
To fax supporting documents you are unable to upload:
1. Complete this cover page
http://staffing.opm.gov/pdf/usascover.pdf using the following 890445
2. Fax your documents to (478)757-3144.
PLEASE NOTE: The numbering on the OPM Form 1203-FX will not match the Occupational Questionnaire.   Section 25 of the Occupational Questionnaire restarts with number one, so when entering your responses please continue regardless on number sequence.   This issue has been identified and will be resolved as soon as possible.  Applicants are responsible for ensuring their responses are transferred accurately.
***THE 1203-FX FORM DOES NOT SUPPORT NARRATIVE RESPONSES.  IF THE OCCUPATIONAL QUESTIONNAIRE IDENTIFIES THAT A NARRATIVE RESPONSE IS APPROPRIATE (RESPONDING TO A QUESTION WITH THE EXPERT 'E' LEVEL RESPONSE) YOU MUST PROVIDE A RESPONSE IN THE REQUESTED FORMAT ON A SEPARATE DOCUMENT AND INCLUDE IT AS PART OF YOUR APPLICATION PROCESS.  NEGLECTING TO PROVIDE THE ADDITIONAL INFORMATION MAY LEAD TO AN INELIGIBLE RATING.  PLEASE SEEK ADDITIONAL ASSISTANCE THROUGH THE NAF HUMAN RESOURCES OFFICE IDENTIFIED AS THE CONTACT.***
It is the applicant's responsibility to verify that information entered, uploaded, or faxed (i.e., resume) is received, accurate and submitted by the closing date.   You may verify your documents have been process by clicking here.
Faxed documents take 2-3 business days to process.

 



REQUIRED DOCUMENTS:

The following documents are required:

All applicants are required to submit the following supporting document type(s):
   ·Other (DA 3433-2 )
   ·Resume

Applicants may also submit the following supporting document type(s),which may not be required for all applicants:
   ·DD-214
   ·SF-50

Résumé or Optional Application for Nonappropriated Employment ( DA 3433/DA3433-1).
For Child and Youth Services positions, to include Recreation Aid (Lifeguard), the
DA 3433-2 must be submitted as well, found at
http://armypubs.army.mil/eforms/pdf/A3433_2.pdf
Unofficial college transcript must be submitted with application if there is an educational requirement.  If substituting college education for the experience requirement, unofficial transcripts must also be submitted. (An official college transcript will be required before being hired.) 
Foreign Education:   If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university.   For further information, visit: http://www2.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.
Only degrees from an accredited college or university recognized by the Department of Education are acceptable to meet positive education requirements or to substitute education for experience.   For additional information, please go to the Office of Personnel Management (OPM) and U.S. Department of Education websites at –  http://www2.ed.gov/admins/finaid/accred/index.html.
Official transcripts (copy or original) will have to be provided to support meeting the positive education requirements outlined for this position. 
Assessment Questionnaire must be completed.
Veterans' and Involuntary Separated Military Preference documentation (DD-214 member 4 copy or equivalent) required.
PCS Orders or equivalent for Military Spouses requesting Spouse Employment Preference (SEP) required. 

Certificates, licenses and additional documentation as outlined in the qualifications of this announcement must be submitted.
Use this
checklist to make sure you've submitted everything! 

AGENCY CONTACT INFO:

Sandra S. Ledford
Phone: (575)678-2930
Email: SANDRA.S.LEDFORD.NAF@MAIL.MIL
Agency Information:
DA NAF White Sands Missile Range
White Sands Missile Range
Bldg 124 Room 227A
White Sands Missile Range, NM
88002
us

WHAT TO EXPECT NEXT:

After we receive your complete application package (including all required documents), your qualifications will be reviewed and assigned an initial rating. We will also review your application to make sure that your résumé supports the answers given in the questionnaire. If your résumé does not support your questionnaire answers, we will adjust your rating accordingly. Based on your ranking, you may be referred to the hiring manager for further consideration and possible interview. You will be notified when your rating is determined.  If a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for the position.  Please follow all instructions carefully; errors and omissions may affect your eligibility. 


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Job Announcement Number:

WENAFBW13890445

Control Number:

343382500