This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:ADMINISTRATIVE ASSISTANT (CYS)

Department:Department of the Army

Agency:Army Installation Management Command

Job Announcement Number:WENAFEW13890496

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$11.75 to $11.75 / Per Hour

OPEN PERIOD:

Monday, May 13, 2013 to Wednesday, May 15, 2013

SERIES & GRADE:

NF-0303-02

POSITION INFORMATION:

Full Time - Permanent

DUTY LOCATIONS:

1 vacancy in the following location:
Schofield Barracks, HI United StatesView Map

WHO MAY APPLY:

US Citizens and Non-Citizens applicants on the island of Oahu

JOB SUMMARY:

Challenge Yourself - Be an Army Civilian - Go Army!

Civilian employees serve a vital role in supporting the Army mission. They provide the skills that are not readily available in the military, but crucial to support military operations. The Army integrates the talents and skills of its military and civilian members to form a Total Army.

This position is located at Petersen Child Development Center on Schofield Barracks.

Available to work Monday thru Saturday 0730 to 1800 (7:30 am to 6:00 pm)

Available to work evenings from 1800 to 2000 (6:00 pm to 8:00)

Performs duties under general supervision in accordance with established guidelines. Receives instructions regarding scope of work, and application/interpretation of procedures and regulations. Supervisor is available to provide guidance and assistance on unusual problems. Work is evaluated on accomplishments, technical accuracy, timeliness, and compliance with position requirements.
**** Be sure to read the announcement very carefully, failure to submit all "Required Documents" will declare your ineligibility.****

KEY REQUIREMENTS

  • Immunization screening is required after selection
  • A medical examination is required after selection
  • Direct Deposit is required
  • Social Security card and Picture I.D. is required
  • A completed DA Form 3433-2 See Required Document

DUTIES:

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Receives children, youth, parents, and other visitors in a courteous manner. Answers telephones, ascertains nature of call and directs caller to appropriate staff, takes a message or personally provides desired information. Provides customer service expected in a "First Choice" organization.
Utilizes an electronic cash register system and calculator to compute and record individual transactions for customers and to enter data into predefined categories for regulatory signed statistical reports and tracking of income data as it pertains to the CYS program as required. Inputs data into CYMS as required.
Provides administrative support including typing/word processing, mail preparation, copying, distribution, telephone calls, and travel orders for CYS personnel.
Using office automation equipment and word processing software, prepares a variety of correspondence, memorandums, briefings and Daily Activity and other reports required for day-to-day operation. Refers to agency regulations, flip charts, dictionaries, and other typical office reference materials to ensure proper format, grammatical accuracy, and correct spelling.
Maintains records, files, statistical data, and suspense system. Initiates Civilian Personnel actions and helps track background clearance checks. Assists in maintaining leave records, and time and attendance records. Prepares invoices, supply and equipment requests. Uses E-Mail to send and retrieve messages.
Understands and articulates policies relating to patron fees, waiting lists and program events. Coordinates vacancies and reservations for the hourly care program as required. Works cooperatively with Resource and Referral to track program vacancies and occupancy rates as required.
Ensures risk management procedures (i.e., abuse prevention, identification, and reporting procedures; accident prevention, etc.) are followed.
Monitors supplies and resources. Orders office supplies. Assists in facility key control.
Performs other duties as assigned


QUALIFICATIONS REQUIRED:

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Skill in operating a manual or electric typewriter and current automation system and software (Microsoft Windows, Word, Power Point, Excel) required. Must be able to type 40 wpm.
Knowledge of grammar, spelling, capitalization and punctuation and composition techniques needed to accurately type a variety of material from written sources or voice recordings.
Possess the ability to communicate effectively orally and in writing.
HIGHLY PREFERRED: Knowledge of formats, forms, typing policies and common terminology of the program for which the work is to be performed


 

Conditions of employment:

1. A one-year probationary period may be required upon selection.

2. You must meet all qualification requirements by the closing date of this announcement.

3. E-Verify: If you are selected for this position, the documentation that you present for purposes of completing the Department of Homeland Security (DHS) Form I-9 will be verified through the DHS "E-Verify" system. Federal Law requires DHS to use the E-Verify system to verify the employment eligibility of all new hires, and obligates the new hire to take affirmative steps to resolve any discrepancies identified by the system as a condition of continued employment. The U.S. Department of Army is an E-Verify Participant. All required background check of AR 215-3 must be successfully completed and maintained. Satisfactory completion of a National Agency Check and Inquiries (NACI) that will be initiated prior to appointment to a NAF position.

4. All required background checks of AR 215-3, Chapter 2, paragraph 2-13; must be successfully completed and maintained including Child and Youth National Agency Check with Inquiries (CNACI). Successful completion of prescribed training (transition and/or annual) is required. Failure to achieve desired training with demonstrated competence may result in separation.
5. Social Security Card and a Picture I.D. must be presented at time of appointment.

6. Immunizations may be required as a condition of employment for the health and safety of those in the facility as determined by medical authority. Already immune individuals (based on documented receipt of vaccine series or physician diagnosed illness), or those subject to religious exemption, or medical contraindication are exempt from this requirement.

HOW YOU WILL BE EVALUATED:

Your qualifications will be evaluated on the following factors/competencies:

**Minimum qualifications

**Highly preferred

**Ability to perform a range of clerical duties


BENEFITS:

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Nonappropriated Funds (NAF) Regular positions include the following NAF Benefits:  Annual and Sick leave, Retirement Plan and 401(k) Plan, Health and Life Insurance, Long Term Care Plan Insurance and Flexible Spending Account.  For additional benefits information please refer to http://www.armymwr.org/hr/nafbenefits/default.aspx.

Conversion of employment category (from Flex to RPT/RFT) may be accomplished without further competition in accordance with AR 215-3.



OTHER INFORMATION:

To successfully claim veteran's preference, your resume/supplemental data must clearly show your entitlement. Please review the information listed under the Other Requirements link on this announcement or review our on-line Job Application Kit.

The Department of the Army provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the servicing civilian personnel unit. Requests for reasonable accommodation are made on a case-by-case basis. 

Refusal of a military spouse to participate in established recruitment procedures (e.g. interview, KSA's, where required, etc.) is considered a declination of employment and is a basis for termination of SEP entitlement for the current PCS of the sponsor.  To claim Military Spouse Preference you must have been married to the sponsor prior to the reporting date on the orders.

Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the Government interest.

The Department of Army Nonappropriated Fund Instrumentalities are an equal opportunity employer.



HOW TO APPLY:

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To apply for this position, you must complete the occupational questionnaire and submit the documentation specified in the Required Documents section below.

The complete application package must be submitted by 11:59 PM (EST) onWednesday, May 15, 2013 to receive consideration.

To begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire.

Click the Submit My Answers button to submit your application package. It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date.

To verify your application is complete, log into your USAJOBS account, https://my.usajobs.gov/Account/Login, select the Application Status link and then select the more information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process.

To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.

If you cannot apply online:

1. Click the following link to view and print the occupational questionnaire View Occupational Questionnaire

 

2. Print this 1203FX form to provide your response to the occupational questionnaire

http://www.opm.gov/forms/pdf_fill/OPM1203fx.pdf, and3. Fax the completed 1203FX form along with any supporting documents to (478)757-3144.

 

Your 1203FX will serve as a cover page for your fax transmission.

 

If you completed the occupational questionnaire online and are unable to upload supporting document(s):

1. Complete this cover page http://staffing.opm.gov/pdf/usascover.pdf using the following 890496

2. Fax your documents to (478)757-3144.

PLEASE NOTE: You are encouraged to apply online. Applying online will allow you to review and track the status of your application.

If you applied online and your application is complete, do not fax the paper application (1203FX) as this will overwrite your prior online responses and may result in you being found ineligible.

The numbering on the OPM Form 1203-FX will not match the Occupational Questionnaire.  Section 25 of the Occupational Questionnaire restarts with number one, so when entering your responses please continue regardless on number sequence.  This issue has been identified and will be resolved as soon as possible.  Applicants are responsible for ensuring their responses are transferred accurately.

***THE 1203-FX FORM DOES NOT SUPPORT NARRATIVE RESPONSES.   IF THE OCCUPATIONAL QUESTIONNAIRE IDENTIFIES THAT A NARRATIVE RESPONSE IS APPROPRIATE (RESPONDING TO A QUESTION WITH THE EXPERT 'E' LEVEL RESPONSE) YOU MUST PROVIDE A RESPONSE IN THE REQUESTED FORMAT ON A SEPARATE DOCUMENT AND INCLUDE IT AS PART OF YOUR APPLICATION PROCESS.   NEGLECTING TO PROVIDE THE ADDITIONAL INFORMATION MAY LEAD TO AN INELIGIBLE RATING.   PLEASE SEEK ADDITIONAL ASSISTANCE THROUGH THE NAF HUMAN RESOURCES OFFICE IDENTIFIED AS THE CONTACT.***

 

It is the applicant’s responsibility to verify that information entered, uploaded, or faxed (i.e., resume) is received, accurate and submitted by the closing date.  Uploaded documents may take up to one hour to clear the virus scan.  Faxed documents take 2-3 business days to process.

 



REQUIRED DOCUMENTS:

The following documents are required:

Résumé or Optional Application for Nonappropriated Employment (https://cpolrhp.cpol.army.mil/eur/employment/naf/da3433.doc - DA 3433/ https://cpolrhp.cpol.army.mil/eur/employment/naf/da3433_1.doc - DA3433-1).

For Child and Youth Services positions the DA 3433-2 (https://cpolrhp.belvoir.army.mil/eur/employment/naf/da3433_2.doc) must be submitted as well.

Official college transcripts or a copy thereof must be submitted with application if there is an educational requirement. 

If substituting college education for the experience requirement, Official transcripts or a copy thereof must also be submitted. 

Foreign Education:  If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university.  For further information, visit: http://www2.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html

 

Only degrees from an accredited college or university recognized by the Department of Education are acceptable to meet positive education requirements or to substitute education for experience.  For additional information, please go to the Office of Personnel Management (OPM) and U.S. Department of Education websites at –  http://ed.gob/admins/finaid/accred/index.html Questionnaire must be completed.

 

Veterans' and Involuntary Separated Military Preference documentation (DD-214 member 4 copy or equivalent) required. (Only if you are claiming Veteran's Preference (OAV) the DD-214 is required).

PCS Orders or equivalent for Military Spouses requesting Spouse Employment Preference (SEP) required.  (Only if you are claiming Spousal Preference (SEP) the PCS orders are required. If your name is not on the orders upload a copy of your marriage certificate to determine your eligibility).

Certificates, licenses and additional documentation as outlined in the qualifications of this announcement must be submitted.

Use this checklist to make sure you've submitted everything!

AGENCY CONTACT INFO:

Poni Seumanutafa
Phone: (808)438-3974
Email: PONIPAKE.T.SEUMANUTAFA@US.ARMY.MIL
Agency Information:
DA NAF Fort Shafter
Fort Shafter
Bldg 126 Stop 516
Fort Shafter, HI
96858-5002

WHAT TO EXPECT NEXT:

After we receive your complete application package (including all required documents), your qualifications will be reviewed and assigned an initial rating. We will also review your application to make sure that your résumé supports the answers given in the questionnaire. If your résumé does not support your questionnaire answers, we will adjust your rating accordingly. Based on your ranking, you may be referred to the hiring manager for further consideration and possible interview. You will be notified when your rating is determined.  If a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for the position.  Please follow all instructions carefully; errors and omissions may affect your eligibility. 


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Job Announcement Number:

WENAFEW13890496

Control Number:

343357600